Category Archives: Data Management

Changes regarding the upcoming Special Education Child Count

School administrative units are advised to verify the “Special Education Students for Federal Count” report in Infinite Campus and ensure that all student records in ICSE are updated by Oct. 15 for accurate reporting of Part I of the Special Education Child Count (EF-S-05).

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Maine DOE issues RFP for mathematics & English language arts/literacy assessment

The Maine DOE has issued a Request for Proposals (RFP) seeking bids to provide statewide assessments online for mathematics & English language arts/literacy in grades 3-8 and the third year of high school beginning in the spring of 2016.

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Contractual service providers’ information needed

Maine DOE is requiring staff that require certification, authorization or approval (criminal history background checks) and are paid by schools under contractual agreements to be reported to the State staff information system, NEO Staff, in order for the schools (and the State Department of Education) to be in compliance with State statutes and rules.

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NEO Maine Schools Update form

The NEO Maine Schools Update form is required by school units to inform the Maine DOE of school and district contact information, changes in grade spans, and other district- and school-related information.

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A summer of NEO

Over 750 people have participated in the 13 NEO data system training workshops across the state with the final two sessions wrapping up this week.

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Maine DOE clarifies calculation of Maintenance of Effort for IDEA funds

The Maine DOE Office of Special Services is clarifying the calculation of local entitlement funds under the Individuals with Disabilities Education Act (IDEA). The federal requirement, maintenance of effort, may be calculated in four different ways:

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Indirect cost rate application process announced

In response to new federal grant guidance issued by the Federal Office of Management and Budget, the Maine DOE is now required to offer the ability to recover indirect costs associated with management of federal grants to recipients of federal money passed through the Department. Indirect costs are system-wide, general management functions which support all sub-recipient initiatives.

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Data reports deadline extensions and reminders

The following Priority Notice was sent to transportation directors on Thursday, July 30.

Dear Transportation Directors and Business Managers,

The following data reports have upcoming deadlines and/or extensions.

For policy questions regarding EF-T-21 and EF-T-24, contact Transportation and Facilities Administrator Pat Hinckley at

For policy questions related to the EF-M-43, contact School Finance Coordinator Paula Gravelle at

For assistance with access to the NEO data system, contact the Maine DOE MEDMS Helpdesk at

Thank you for your attention to these dates.


Pat Hinckley, Transportation and Facilities Administrator
Maine Department of Education

NEO account management

With the 2015-16 school year upon us, we realize that occasionally staff moves positions from one school administrative unit (SAU) to another.  In addition, new staff personnel are also hired and need access to Maine DOE applications.

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Commissioner’s Conference

In case you missed the 104th Annual Commissioner’s Conference, here is a recap with valuable links.

Acting Commissioner of Education, Thomas Desjardin opened and closed the conference at Sunday River with timely updates on the ongoing FY16 budget discussions and voting at the State House at the time. He also acknowledged the ever changing educational climate and the hard work and successes of school leaders and Maine DOE’s support through its multi-faceted services.

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