Category Archives: Administrative Letters

Official correspondence. Letters from before July 1, 2010, are in the archive.

Certification changes to become effective May 14

The Maine State Board of Education has finally adopted the revised Rule for Certification, Authorization and Approval of Education Personnel. The two part (Rule Chapter 115, Part I and Part II) revised rule becomes effective May 14.

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Department guidance on annual review of IEPs

The Maine Unified Special Education Regulation (MUSER) requires that the Individualized Education Program (IEP) Team review a child’s IEP no less than annually.

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Authority to make educational decisions for adult students

When a student reaches the age of majority in Maine, at age 18, the student gains the right to make his or her own educational decisions. However, a parent or other adult may obtain authority over those decisions if the parent or other adult (1) obtains guardianship over the student or (2) obtains a valid power of attorney from the student.

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Subsidy checks reflect MaineCare Seed adjustments

Dear Superintendents and Business Managers,

I am writing to let you know that the remaining 2013-14 subsidy checks for General Purpose Aid for Local Schools will reflect additional adjustments for MaineCare Seed payments paid by the Maine DOE on behalf of school administrative units (SAUs) for the following:

  • 2014 Quarter 1 and 2 MaineCare Payment adjustments
  • Corrections to 2013 Quarter 4 MaineCare Payment adjustments

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Providing physical education for children with disabilities

Under Maine’s system of learning results, each student is required to study and achieve proficiency in the eight content areas, including health, physical education and wellness.  In addition to State requirements, federal regulation implementing the Individuals with Disabilities Act (IDEA) requires that states  follow 34 CFR 300.108 Physical Education.

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Guidance on emailing IEPs, related documents to parents

The Maine DOE has received informal guidance from the federal Office of Special Education Programs (OSEP) regarding whether a school administrative unit (SAU) may use electronic mail to provide parents with their child’s individualized education programs (IEPs) and related documentation, such as progress reports. If the parent and the SAU agree to the use of email for this purpose and the SAU takes the steps necessary to protect the integrity of the process, emailing IEPs and related documents to parents is allowed.

The attached letter provides the complete text of OSEP’s guidance on this matter.

If you have any questions, please contact Maine DOE Office of Special Services Director Jan Breton at janice.breton@maine.gov.

Notice to superintendents, principals on school grades

Dear Superintendents and Principals,

Next month, our Department will release the second round of school report cards, using existing data to provide the public a snapshot of how all Maine schools are doing.

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Notice to superintendents on 2014 Commissioner’s Conference

Dear Superintendents,

I wanted to personally invite you to save the date for our 103rd Annual Commissioner’s Conference for Superintendents, scheduled to run from noon on Monday, June 23 through noon on Wednesday, June 25 at Point Lookout in Northport (please note the Monday start).

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Reminder regional calendars due May 1

Dear CTE Directors and Superintendents,

We are writing to remind you that school administrative units and private schools approved for tuition purposes are expected to establish regional school calendars, in coordination with their local secondary career and technical education school, by May 1.

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Preliminary FY 2015 State subsidy printouts available

The Department is pleased to let you know that the FY 2015 (2014-15 school year) preliminary State subsidy printouts, known as ED 279s, are now available here on our website. Continue reading