Based on feedback from our school and district colleagues who have been responsible for the graduation reporting process in the past, we have divided the tasks into what we hope are more timely and manageable steps. We recognize the hard work being done to ensure accuracy of the data reported, and would like to offer technical assistance with the process of meeting this federal requirement.
Phase 1 will allow schools the opportunity to review and make any necessary changes to incorrect data. This phase will focus on ensuring accuracy of start and exit statuses for students who are part of the 2019 cohort. The cohort is comprised of any student who entered grade 9 for the first time in the 2015-2016 school year. The emphasis of this phase is on examining the accuracy of the enrollment data, including transfer-in and transfer-out statuses. Validation of these codes assists us in ensuring accurate calculations of four-year graduation rates.
Phase 1: Graduation Reporting Phase I
Opens: April 1
Due: May 15
Phase 2: Validating Start and Exit Statuses in Synergy
Now through June 30
Phase 3: Graduation Reporting Phase II
Opens: July 1
Due: August 30
Phase 4: Dropout Reporting
Opens: November 1
Due: November 30
The Department will be holding an online webinar, offered at two different times, for convenience. The webinar is designed for any school staff who may be asked to complete Graduation Reporting Phase I in their school or district. We will review the process, and will also give a detailed walk through on how to complete Phase I. Registration is free, but necessary prior to the webinar. This ensures that connection details can be shared with participants.
- Webinar #1 – Thursday, April 4th from 1:00 to 2:00 pm OR
- Webinar #2 – Tuesday, April 9th from 10:00 to 11:00 am
Webinar Registration: https://register.gotowebinar.com/rt/1883859640113524225
More information on the Graduation Reporting process can be found on our website at:
https://www.maine.gov/doe/data-reporting/collection/helpdesk/resources/data-reporting-instructions
If you have any questions, feel free to contact: Helpdesk – 207-624-6896 or Trevor Burns (School Enrollment Specialist) – 207-624-6678