In order to assist SAUs with their legislatively mandated data reporting, the Maine Department of Education Data Team is offering a free webinar to review the requirements and new features. The webinar is strongly encouraged for those responsible for the compilation and entry of the required data.
The Quarter 1 Reporting and Certification Webinar will be held on Tuesday, October 1st from 10:00 am to 11:00am. (note, this webinar has been rescheduled from Tuesday, September 17). If you did not sign up for the previously scheduled date, please use the Registration URL and the Webinar ID: 562-931-003 to let us know you will be joining us, if you did sign up already, no need to re-register!
The Department of Education offers quarterly windows for districts to review, for accuracy and comprehensiveness, the data that has been entered and reported to us. It is our hope that review of this data on a more regular basis will save district personnel time and work at the end of the year, and that it will provide time for analysis and to make any necessary corrections.
The certification period for Quarter 1 (Q1), which includes attendance, behavior, bullying, and truancy opens October 1st. Review and certification are required by October 15th. Superintendent certification is required for all quarterly reports.
Attendance-New This Year:
- Attendance is now collected in discrete quarters. Please attend the webinar for additional information.
- Quarter 1 attendance will be used for the average daily attendance (ADA) reporting requirements for Title V. There will not be a separate Title V ADA collection.
Why? Each year the US Department of Education begins the process for determining Title V eligibility for both the State and Federal grants, starting in late November. Part of that eligibility is asking each state to provide several pieces of data on all their districts, including average daily attendance (ADA). Without this data, no district would be eligible for the Federal (Small Rural Schools Achievement or SRSA) grant, and districts that are eligible for the State (Rural Low-Income Schools or RLIS) grant would get a reduced allocation, as 30% of the allocation formula is based on ADA from all eligible districts.
- Attendance data certification can be found here, and guidance on reporting attendance can be found here.
- Behavior data certification can be found here, and guidance on reporting behavior can be found here.
- Bullying data certification can be found here and guidance on reporting bullying can be found here.
- Truancy data certification can be found here, and guidance on reporting truancy can be found here.
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All due dates for reports are listed on the MDOE reporting calendar. All quarterly reports are based on the following months:
- Quarter One (Q1)– As of Oct 1 (to include July, August, Sept) – due Oct 15
- Quarter Two (Q2) – As of Jan 1 (to include Oct through Dec) – due Jan 15
- Quarter Three (Q3) – As of April 1 (to include Jan through March) – due April 15
- Quarter Four (Q4)– As of July 1 (to include Apr through June) – due July 15