50+ School and District Leaders Come Together to Enhance Student Support and Instructional Practice

Collaboration and support was the primary focus of three recent technical assistance session held in Ellsworth, Brewer, and Augusta between 50+ school and district leadership teams and the Maine DOE ESEA Federal Program team members.

During the half day sessions, the 100+ participants worked alongside DOE staff, including school leadership coaches, to explore innovative approaches to leveraging federal funds through blending and braiding of ESEA Federal Program allocations, school-wide authority, and additional Title I school improvement funds to supplement and enhance current student support and instructional practice.

“We had great turnout, great conversation, and enthusiasm at these meetings and we are encouraged as we move forward,” said Janette Kirk, Maine DOE Chief of Learning Systems.

MaineCare Seed adjustments to be made, review Q1-20 reports by January 15, 2020

The recovery of Q1-20 MaineCare Seed will occur in the January 2020 subsidy payment, and the Maine Department of Education (MDOE) is asking School Administrative Units (SAUs) to review their reports by January 15, 2020 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q1-20 by January 15, 2020.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link below

https://neo.maine.gov/DOE/neo/Dashboard

Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permissions to access MaineCare reports.

As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.

  1. Click on the Student Data tab
  2. Click on the Student Report tab
  3. Select MaineCare in the Reporting Area drop-down
  4. Choose the quarterly Seed report and the report type (private/public)
  5. Click view report button
  6. Once the report appears on the screen, choose the export button.

You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree, along with the following, to Denise.towers@maine.gov.

  • Identify the type of report (public or private) and the quarter in which the claims are located.
  • State Student ID
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services: Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district, or extended school year services in an out of district placement, must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

For more information or technical assistance related to MaineCare Seed, please contact Denise.towers@maine.gov.

Important Reminder: Due Date Approaches for Quarter 2 (Q2) Attendance, Behavior, Bullying, and Truancy Data Review

The Department of Education offers quarterly windows for districts to review, for accuracy and comprehensiveness, the data that has been entered and reported to us. It is our hope that review of this data on a more regular basis will save district personnel time and work at the end of the year, and that it will provide time for analysis and to make any necessary corrections.

The certification period for Quarter 2 (Q2), which includes attendance, behavior, bullying, and truancy, opens January 1st.  Review and certification are required by January 15th. Superintendent certification is required for all quarterly reports.

Attendance data certification can be found here, and guidance on reporting attendance can be found here.

Behavior data certification can be found here, and guidance on reporting behavior can be found here.

Bullying data certification can be found here, and guidance on what constitutes a reported incident of bullying can be found here.

Truancy data certification can be found here, and guidance on reporting truancy can be found here.

If you have difficulties navigating to Synergy or NEO, please call the Helpdesk at 624-6896 or email at medms.helpdesk@maine.gov

All due dates for reports are listed on the MDOE reporting calendar. All quarterly reports are based on the following months:

  • Quarter Two (Q2) – As of Jan 1 (to include Oct through Dec) – due Jan 15
  • Quarter Three (Q3) – As of April 1 (to include Jan through March) – due April 15
  • Quarter Four (Q4)– As of July 1 (to include Apr through June) – due July 15
  • Quarter One (Q1)– As of Oct 1 (to include July, August, Sept) – due Oct 15

 

New Webinar: Quarterly Attendance Reporting -FAQs and Common Errors

To assist those who are responsible for the important task of reporting quarterly attendance data to the Maine Department of Education, the DOE Data Team will be holding a webinar on Monday January 6th, from 11am to 12pm.

This webinar will be an open session for the DOE and the districts to discuss quarterly attendance reporting. We will review frequently asked questions and common data issues found during previous reporting periods.  This is also an opportunity for districts to ask any questions, provide comments, and voice concerns regarding the quarterly attendance reporting process.

To register for the webinar, please click the following registration link and fill out the appropriate fields.

For assistance or more information, contact us at:  medms.helpdesk@maine.gov or (207)624-6896.

Priority Notice: Proposed Revisions to Ch. 125, School Approval Standards

The State Board and the Department of Education are proposing the repeal and replacement of Chapter 125: Basic School Approval Standards: Public Schools and School Administrative Units.

The last repeal and replace of State Board of Education/Maine Department of Education Rule Chapter 125 was in 2002. The resulting language was highly duplicative of statute. The proposed replacement eliminates redundancy when possible, and minimizes to include only what is required in law.

To this end, the proposed Rule is written to address school approval standards and requirements in a linear fashion, reflecting requirements in the order they appear in statute when possible, and providing detail where necessary. For clarity, a chart referenced in Section 4 of the proposed Rule resides on the Department web page and contains a comprehensive list of requirements and citations.

Specific revisions to the Rule are as follows:

  • Based on a cross-walk conducted by the Department, language which is duplicative of statute or is outdated has been updated or eliminated;
  • The definition of school has been revised;
  • Unnecessary definitions have been eliminated;
  • Certain requirement exceptions for SAUs that tuition all or whole populations of students out of the resident unit have been added;
  • Certain requirement exceptions for Career and Technical Regions have been added;
  • The Comprehensive Education Plan format determination remains with the SAU, but must equally include and reflect all schools within the unit;
  • The minimum requirements as required by M.R.S. 20-A Section 4502(5) are listed in Section 5:
    • 5.01 – Grade K now has a minimum instructional day of 3 hours;
    • 5.03 – added “Areas used for the provision of student services and health services shall be adequate to provide for the privacy and confidentiality of such services;”
    • 5.08 – revised language regarding school counseling program;
    • 5.12 – revised language regarding time out areas to reference Restraint and Seclusion;
    • 5.15 – added family outreach requirement, per statute;
    • 5.16 – added language around Promotion, Retention, Acceleration and Graduation of Students;
    • 5.18 – added requirement for Multi-tiered System of Support, per LD 651; and
  • Section 7.01 outlining the initial approval process for SAUs was revised to reflect current practice.

Public Hearing Information for Rule Chapter 125:

  • December 16, 2019 from 1:00-3:00 PM
  • Room 500 in the Cross State Office Building, 111 Sewall Street, Augusta, Maine
  • All are welcome to attend, and no RSVP is required.  Anyone unable to attend the public hearing may send written comments via email to jaci.holmes@maine.gov or by mailing comments to:

Maine Department of Education
attention: Jaci Holmes
23 State House Station
Augusta, ME  04333-0023
Comment Period Deadline: December 27, 2019