PRIORITY NOTICE: Data Submission Correction Process Now Available; February 8 Deadline

Recognizing the collection of attendance data remains relatively new to Maine schools and districts and in response to school and district feedback, the Maine Department of Education is pleased to provide an opportunity for schools to correct errors related to data in the following three (3) areas:

  • Chronic Absenteeism
  • Student Group Indicators (misidentification, students not identified, etc.)
  • Full Academic Year Status

Revised data sets will update elements related to federal reporting for the Every Student Succeeds Act (ESSA) including schools’ eligibility to receive support under ESSA and the ESSA Data Dashboards (formerly called Report Cards).

For data related to the 2018 school year, requests to correct data from Superintendents must be submitted to MEDMS.Helpdesk@maine.gov by Friday, February 8, 2019 at 4 p.m. The following information must be included with the correction request:

  • A description of why the data is thought to be in error and why the correction is warranted
  • Contact name and email of the person responsible for resubmitting the data (if applicable)

Below is the proposed timeline for review and amendment of data:

February 11 -22, 2019:
Maine DOE will send a survey to the identified contact to solicit questions to help with the review of the request and validate data to be corrected.

March 1, 2019:
Survey and revised data set is due back to Maine DOE by 4 pm.
Please note: If the data is incorrect due to district error, the request should include if the district requires additional support from the Maine DOE and district next steps to correct the error for 2018-2019 data. A Data Correction Template is available here.

March 4-15, 2019:
Maine DOE will retrieve data sets and recalculate appropriate data sets.

The Department is working on to refine this process for each school year going forward, and will provide further information on the DOE website.

Also, as a reminder, upon completion of data revisions, districts and schools will be provided the opportunity to review the ESSA Data Dashboards prior their public release.

Further questions should be directed to Charlotte Ellis, Education Data Manager at Charlotte.Ellis@maine.gov.

Professional Learning Opportunity: Using Assessment to Strengthen Instruction

The Maine Department of Education is pleased to announce the next installment of its Balanced Assessment series: Using Assessment to Strengthen Instruction for high school grades. Participants will explore SAT data and methods to compare local data to determine instructional priorities.  The workshops will be at USM, UMO, and UMPI. There is no cost for these events.

For more information and to register, go to: Assessment Literacy: Grades 9-12.

For further questions, contact Morgan Dunton, English Language Arts Specialist, grades 6-12 for the Maine DOe at (207) 624-6625 or morgan.dunton@maine.gov.

 

2019 eMPowerME Assessment Administration Training Workshops

In preparation for the Maine Educational Assessments (MEA) for Mathematics and English Language Arts/Literacy for grades 3-8 eMPowerME assessment administration, the Maine DOE will be holding half-day regional workshop trainings February 12-14, 2019. The intended audiences for the sessions are District Assessment Coordinators (DACs), Technology Coordinators (ITCs), and/or School Test Coordinators (STCs). Morning and afternoon sessions both include topics such as: New Features for 2019; Portal Overview; User Management; Kiosk Overview; and Live Demonstrations. Registrations are limited to two (2) people per district. Should additional space become available, districts will be notified.

Dates & Locations

Morning Sessions 9:00 – 12:00

This is a full, comprehensive overview of all aspects and details of the eMPowerME assessment administration for those who are new to this test, or a full review for those returning.

Afternoon Sessions 1:00 – 3:30

This is a condensed version of the morning session, intended as a refresher with a review of administration processes for eMPowerME, while highlighting new features for 2019.

NOTE: Training sessions will NOT be hands-on and thus do not require participants to bring a personal computing device. For those participants who wish to bring devices (e.g., to ask specific questions about individual school setup), you may consider bringing a personal “hot spot”, as WiFi in training venues can be unpredictable and may be affected by the size of each training group. Morning and afternoon light snacks/coffee/juice available –lunch is not provided.

To Register click here

For questions please contact Eric W. Buckhalter, Maine Department of Education at (207) 624-6770 or Eric.buckhalter@maine.gov

 

Server Outage Delays 1% Support Webinar

The 1% Support Webinar for Districts over the 1% identification of students participating in alternate assessments was canceled yesterday, January 9, 2019, due to a server outage in the video conferencing tool, Zoom, that is used by the Department.

This webinar has been rescheduled for Wednesday, January 16th at 2:00pm.  All districts are welcome to join.  The “Join ZOOM” meeting information to participate in the meeting remains the same:

Jan 16, 2019 2:00 PM – Join Zoom Meeting

Further questions can be sent to Sue Nay, Alternate Assessment & WIDA ACCESS Coordinator for the Maine Department of Education at (207-624-6774)

 

Priority Notice: Report Card Release to be Delayed

The Maine Department of Education will be delaying the public release of the Report Cards. It was originally anticipated that the Report Cards would be released to the public on January 7, 2019. After receiving feedback following a soft release to superintendents on December 28, 2018, the Department has decided to delay the public release in order to continue working with school and district administrators to ensure the information in the Report Cards is both accurate and clear.

The Department would like to thank the field for their critical feedback during the Report Card preview. Your prompt and thorough responses have been extremely beneficial. We would like to assure you that the Department will continue working through your questions and inquires prior to the public release.

Thank you for your patience.