Upcoming Review of Local MACM Programs; SAUs to be Contacted

As a reminder, Maine’s Alternative Certification and Mentoring Program (MACM), in response to OSEPS’s requirements for qualified special educators, is in progress. The goal of MACM is to ensure that conditionally certified special educators earn Professional Certification by the end of a three year period.

As part of this work, the Department has contracted with Elaine Tomaszewski, a former special educator, special services director, and superintendent, to facilitate the development of structures in school administrative units (SAUs) to ensure strong systems of support. The intent is to strengthen existing district systems of mentoring or coaching whenever possible, or assist in developing systems as necessary.

As an early step in the process, SAU’s across the state will be contacted via email by December 21st requesting access to their existing support system information (manuals, plans). The intent is to review and compare them to national standards.

If your Special Services or Curriculum Director is contacted please encourage them to participate in this early phase of the work. If your district is not contacted but would like to have their information shared please contact Elaine Tomaszewski directly at elaine.tomaszewski@gmail.com

 

Certification of Superintendent Election or Re-election

The Maine DOE is reminding administrators and school board members of the approaching deadline for annual certification to the Maine DOE of employment of Superintendent of Schools.

A school board must meet by December 31 to elect a superintendent if its superintendent’s contract expires in 2019 and then must submit a certification of employment report with all required documentation to the Maine DOE by March.

The instructions and forms and can be found at the Maine Department of Education, Data & Reporting, Helpdesk, Data Reporting InstructionsPlease click on Superintendent/Agent Certification Form & Instructions (found at the bottom of the list).

If you have any questions, contact Danielle McKay at danielle.mckay@maine.gov or 207-624-6663.

Online Bullying Reporting Program Available to Maine’s Schools Through Optania

Optania has created an online bullying reporting program that is aligned with Maine DOE’s model bullying policy and procedures.  Click here to check out the demonstration.

This online program allows students, parents and others to report allegations of bullying 24/7, with the allegation report (JICK-E1) being sent to pre-determined school staff (ie. principal, assistant principal, school guidance counselor, social worker, superintendent) who will then initiate the investigation procedure using an electronic form (JICK-E2).  The program also includes the remediation form (JICK-E3).  In addition, using artificial intelligence, students can create their own Safety Plan in the moments after reporting an allegation of bullying so they don’t have to wait until the next school day when they can meet with a school staff member.

To learn more about Optania, attend a free, live informational webinar this week.

Sessions are 1 hour in length and will give an in-depth overview of Optania and allow time for questions and comments.

Click on the Zoom link on a day and time that works for your schedule.  There is no need to sign-up or RSVP to this email to attend.

Bullying reporting made easy with Optania (pdf)

Further questions or information about future webinars can be sent to Sarah Adkins, Student Assistance Coordinator at sarah.adkins@maine.gov or by calling her at 207-624-6685

Report of Adult Education (EF-M-39B) – opened December 1st, due by January 15, 2019

Starting on December 1, the EF-M-39 Report of Adult Education opened for submissions through the NEO Student Data Module. The report is a resident-based aggregate count of students aged 16 to 20 who live within the boundaries of a school administrative unit (SAU), are no longer enrolled in regular education classes, and are taking academic courses through a Maine Adult Education program, but not necessarily through the SAU in which they reside.

School Administrative Units are asked to report the number of students, the number of courses and credits taken.

Who Needs to Report:

All public SAUs, excluding public charter schools, must complete the report, even if there are no pupils to report. Please note that the individual SAU member entities of AOSs and school unions must report separately. SAUs whose students attend a regional Adult Education programs must report the number of resident students who attend the regional Adult Education program.

  • EF-M-39B: Opened on December 1, 2018
  • Due by January 15, 2019

To Complete the Form: Go to:
https://neo.maine.gov/DOE/NEO/studentdata

Once logged in to the NEO system navigate to Student Data, if you do not have NEO credentials please have your Superintendent submit a NEO Access Request Form to the Maine DOE Data HelpDesk.

  1. Enter the total number of students (between the ages of 16-20) enrolled in adult education
  2. Enter the total number of courses
  3. Enter the total number of credits

The Data Collection and Reporting (DC&R) Calendar lists all reports due to Maine DOE.

The accuracy, completeness, and timeliness of the data sent for this report has a direct correlation to the subsidy that your SAU may receive.

Questions: Contact the MEDMS Helpdesk at (207) 624-6896 or medms.helpdesk@maine.gov or Trevor Burns at (207) 624-6678 or trevor.r.burns@maine.gov

Reminder to Complete Dropout Certification

This is a general reminder that dropout reporting is due on Friday, December 14th. All public schools that contain any grades 7 through 12 are required to complete this report. Please start working on these reports as soon as possible in order to give the DOE and yourselves time to make any corrections/changes to the dropout reports before it is too late. Below you can find a link to the directions.

Dropout Reporting Directions (PDF)

Please note the following: Once you have finished completing your reports by clicking the ‘Completed’ button on each report, you will need to hit the “Submit to DOE” button in order for us to know your report is ready for approval. Otherwise, it will be seen as not finished.

If there is an error you cannot correct with an edit to the students last exit status, please contact either the helpdesk (medms.helpdesk@maine.gov 207-624-6896) or Trevor Burns (Trevor.R.Burns@maine.gov 207-624-6678) instead of leaving comments on the student. These comments can be missed and won’t be seen unless the report has already been submitted to the DOE, where we will assume all has checked out on your end.