Reminder to Superintendents: Update District Assessment Coordinator (DAC) in NEO

Reminder to Superintendents: Update District Assessment Coordinator (DAC) in NEO

We are currently in the process of releasing and reviewing assessment results from the 2016-17 MEA test administration.  It won’t be long before we transition into sharing information about the upcoming 2017-18 test administration.

All critical communication about the MEA goes to the District Assessment Coordinator (DAC) listed as the Assessment Coordinator in the District Roles in NEO.  Please check the attached list to make sure that the DAC for your district(s) is current.

District Assessment Coordinator (DAC) listed in NEO as of 8/14/17 (PDF)

If the DAC is not current, that information should be updated in the District Roles Section on the certification page of the Staff Module of NEO.  If you need help with that, please contact the MEDMS Help Desk at 207-624-6896 or

Reminder to send student IEPs to career and technical centers

As a reminder to all school administrative units, please send student records, including records pertaining to a student with a disability, to career and technical centers and to all schools which they are attending this year.

Sending the student’s Individualized Education Program (IEP) at the start of the school year will ensure that students with disabilities receive the instruction and related services on their IEPs and that teachers will have knowledge of those IEPs in accordance with the Maine Unified Special Education Regulations.

For more information please contact the Maine Department of Education, Office of Special Services at 624-6713.

Synergy training dates and registration for special education and CTE

The Maine DOE is offering Synergy training dates for Special Purpose Private Schools (SPPS) and Regional Programs, and for Career and Technical Education (CTE). Dates and registration information are provided below in two focused half day sessions.

In these sessions, participants will learn how to use Synergy DOE to upload student data required by the State of Maine. In addition, participants will learn how to use Synergy DOE to enter and validate student data that is not included in the upload process.

After completing this session, participants will understand how to perform uploads and will be able to:

* Log in to Synergy and navigate the interface
* Use and understand Synergy concepts and terminology
* Change Focus to view other years/schools
* Create personal Navigation Menus
* View existing student information
* Create upload for concurrent enrollments
* Create upload for program enrollments
* Find a single student or multiple students
* Enter and modify student data
* Upload Quarterly Attendance
* Upload Behavior Information
* Enter Truancy information
* Use a Matrix to print student information or export student information to other desktop programs
* Create student filters
* Create Graph information
* Preview and Print common reports
* Save report settings
* Make corrections/additions on existing records

In addition to the two dates, the session will shared via Zoom so attendants can log in.

***August 14 – For Special Purpose Private Schools (SPPS) and Regional Programs Only***

SPPS Registration

***August 16 – For Career and Technical Education Programs (CTE) Only***

CTE Registration

23 State House Station
Room 103
Augusta, Maine



If you have any questions please contact Shannon Bartash, Data Systems Helpdesk Manager for the Maine Department of Education at 207.624.6799 or

Need Superintendent verification of district staff for new Student Information System

As the State finalizes its plans to move to the new Student Information System (SIS), Synergy, we are seeking information from Superintendents about exactly who needs to have access to the final production model.

Several district staff members have signed up for Maine DOE training sessions to learn the new system. For security purposes, we need to verify which district staff members should have access beyond the training site. Once we are ready to move into production, all training accounts will end. We will systematically be adding an account for each Superintendent and for the person listed in NEO contacts as your data specialist. Access will not be given to additional staff members unless the request comes directly from Superintendents via email.

Superintendents, please email with the following information for each person:

Staff member first and last name:
Staff member email address:
Please specify if they should have read only access or update access

Maine DOE will contact each person with their log in credentials. In the future, we will have an access form much like what we have for NEO.

As an update, members attending the trainings will receive access to a training site with their district information. Access to the final product will be available the second week of August.

During the week of August 1 to August 7, districts will not be able to get new student IDs.

If you have any questions, please contact Charlotte Ellis or Shannon Bartash

Upcoming Rulemaking to Support the Implementation of a Diploma Based on Proficiency

The Maine DOE recently submitted to the Secretary of State proposed regulation, Chapter 134, pursuant to 20-A MRS § 4722-A (Regulations for Awarding a High School Diploma). This rule chapter supports the implementation of a diploma based on proficiency, and fosters the culture of learning that makes it possible for each learner to graduate ready for next steps after secondary school.

We anticipate that a formal notice for the rulemaking will be published on July 26 (in the Bangor Daily News, Kennebec Journal, Portland Press Herald, Lewiston Sun-Journal and the Central Maine Morning Sentinel).

A public hearing will be held on August 14th in room 500 at the Cross State Office Building from 9-11 am with the deadline for public comment closing on September 8th at 5 pm.

The development of Chapter 134 has been underway since the summer of 2016 guided by the rule making requirements of the proficiency diploma law. This rule must:

  • Allow flexibility and innovation at the school and district level for  the development of  consistent graduation standards,
  • Identify the manner in which multiple pathways in career and technical education can provide evidence of proficiency in the disciplines of the content areas and Guiding Principles of Maine’s system of learning results
  • Establish criteria for the placement in career and technical education programs while ensuring all students are exposed to all content areas of the system of learning results.

For more information on the diploma based on proficiency, contact Maine Department of Education Proficiency-Based Education Specialist, Diana Doiron at or 624-6823.

2017 Commissioner’s Conference Survey

The Maine Department of Education is seeking feedback from superintendents and other administrators who attended the 2017 Commissioner’s Conference held in Bar Harbor on June 26th and June 27th.

Please take a few moments to fill out this 7 question survey:

2017 Commissioner’s Conference Survey »

For further questions or comments, contact Georgette Valliere at or 207-624-6620.

RFP issued for Translation and Subscription Services to Provide Unlimited Access to Multi-Language Forms

The Maine Department of Education is seeking proposals for subscription services to provide unlimited remote access to all Maine School Administrative Units (SAUs) for the collection of ESSA Parent Notifications and forms to assist Maine’s SAUs in meeting ESSA compliance requirements. These documents must be available in English with translations in Spanish, Arabic, Chinese, French, Russian, Portuguese, Vietnamese, and Somali, with opportunities for additional languages to be added. The Department and SAUs must have the ability to upload locally created documents. These documents must be available to download and print onto State or local letterhead.

A copy of the RFP, as well as the Question & Answer Summary and all amendments related to this RFP, can be obtained at the following website:

Proposals must be submitted to the State of Maine Division of Purchases, located at the Burton M. Cross Office Building, 111 Sewall Street – 4th Floor, Augusta, ME 04330. Proposals must be submitted by 4:00 pm, local time, on July 25, 2017, when they will be opened. Proposals not received at the Division of Purchases’ aforementioned address by the aforementioned deadline will not be considered for contract award.

Notice of Special Purpose Private School Tuition Rate Change – Future Builders School

Pursuant to Title 20-A, Chapter 303, subchapter 3§7302, the Maine Department of Education Special Services team has authorized a 2017 fiscal year rate change for Future Builders School effective July 1, 2017. The daily rate for Future Builders School will be $190, this rate will only apply to billing for days of attendance starting July 1, 2017.

Billing during the 2018 fiscal year for Future Builders School will still be subject to a rate change determined by analyzing expenditure report budgets submitted for the previous year.

For more information contact Tyler Backus, Maine DOE School Finance and Compliance Coordinator at 207-624-6635 or

2017-2018 MeCAS Testing Dates Posted

The 2017-2018 Maine Comprehensive Assessment System (MeCAS) testing dates have been posted. This includes Maine Educational Assessments (MEA) and National/International Assessments:

  • Science grades 5, 8, high school (general and alternate)
  • WIDA English Language Proficiency (general and alternate)
  • Mathematics and English Language Arts (ELA)/Literacy grades 3-8 and high school (eMPowerME, SAT, and alternate)
  • Trends in International Mathematics and Science Study (sample grades 4 & 8)

NOTE: eMPowerME Math and ELA/Literacy Essay test session is incorporated into the 4-week test window with all other eMPowerME test sessions (reading, math, writing & language), not in a separate window.

Click here to see 2017-2018 Maine Comprehensive Assessment System testing dates.

For further information and questions, contact:
Eric Buckhalter – Office Associate II

Maine DOE Special Services Revised Forms

The Maine DOE Office of Special Services has revised the forms listed below. Revised forms are identified as Final Revision: Effective 08/01/2017.

  • Written Notice and all other required forms – updated identifying information for consistency
  • Individualized Education Program – changes include additions and updates. CDS has a required section separate from K-12 for goal writing. Results of all initial and most recent evaluations located in a separate section, no longer divided between academic, functional or developmental. Some minor changes under in the Considerations Section to reflect new language related to accessible education material.
  • Learning Disability Evaluation Report – based on updated MUSER revisions

The Office of Special Services has communicated all revised forms to vendors. We will also offer a webinar in September to further explain the form changes. All updated forms will be available on the Special Services forms page by 8/1/17.  In the meantime, questions may be directed to the Department of Special Services, Roberta Lucas at  or 624-6621.