New District Human Resource Role Available in Online Certification System

The Maine Department of Education is excited to announce the availability of a new district human resource role in the state’s online educator certification system. The new role in MEIS (Maine Educator Information System) can be requested for district human resource staff by the superintendent.

This new role will provide the user the ability to view the districts certification (violations) report as well as any district employees up for a credential. Prior to granting this role, the staff member will need to create an account for themselves (if they do not already have one) in MEIS.

Once a staff member has created an account and has been granted the district human resource role, instructions on navigating to the certification report will be sent to the user via email.

Contact the Maine DOE Helpdesk for additional help.

 

(Correction)Reminder of Information Sharing Statute Relating to Investigations of Educators

As a reminder, LD 1924 An Act To Improve Information Sharing Relating to Investigations of Educators (Sec. 1. 20-A MRSA §13025) will go into effect on December 3rd  13, 2018.

The specific duties of school entities and the Department related to investigations of educators including confidentiality, subpoenas, and definitions are addressed within the statue which can be accessed here: L.D. 1924 An Act To Improve Information Sharing Relating to Investigations of Educators (Sec. 1. 20-A MRSA §13025 LD)

 For further information, contact Ángel Martinez Loredo at Angel.Loredo@maine.gov.

 

Important Updates and Information About New Certification System

The Maine Department if Education is celebrating the Maine Educators Information System’s (MEIS) one year anniversary. MEIS has officially been in production for one year as of November 14, 2018. Over the course of the past year the following has occurred:

  • All applications have been processed internally by the Maine DOE in the new system.
  • The increase in data entry has allowed for data analysis never available prior to having MEIS in place.
  • All superintendents have online access to educator credentials and violations.
  • All certification chairpersons can recommend educators for renewal completely online.
  • All educators can now renew their credentials online.
  • 40,866 applications have been processed in the last 365 days! The chart below breaks down the application types:

Cert App Types

Next steps for MEIS:

  • Add an upload button so that educators can upload their supplemental documents outside of the application process and,
  • Roll out the ability for educators to complete initial applications online.

Stay tuned for these features in the near future.

Important Updates and Reminders for Educators:

  • All educators who have not yet created an account in the new online certification system are encouraged to do so. By creating an account, educators are ensuring the certification team has the most recent contact information available. Step by step instructions on how to create an account are available on the certification site.
  • Please ensure applications are complete upon submission with all test scores, transcripts, and other supporting documentation. Submitting incomplete applications or parts of applications at different times will result in significant delays in processing, beyond the typical processing time.
  • The Department would like anyone who has gotten a fingerprint to call the certification office at 624-6603 two days (or more) after completing your fingerprinting at IdentoGO. Placing this quick call will allow the Department to efficiently process your application.
  • Conditional certificates will now be issued without securing employment. It is important to note that the conditional certificate is only active for three years and cannot be renewed. For this reason, educators who call to request the conditional must understand that it is a commitment to fulfill deficiencies within a three-year time limit.

For more information about the Maine DOE certification and fingerprinting process please visit the Certification webpage on the Department’s website.

 

 

PRIORITY NOTICE: Withdrawal of Proposed Rule Chapter 115: Credentialing of Education Personnel

In response to preliminary feedback, the Maine Department of Education has decided to withdraw the recently proposed changes to Rule Chapter 115: Credentialing of Education Personnel for further review and refinement.

Rule Chapter 115 is a complex rule, and any change to its provisions has multiple implications. It is in the best interest of students and educators that we allow for further consideration, dialog, and input.

Further proposed changes to Rule Chapter 115 will be announced via the Maine DOE Newsroom.

Certification Updates and Reminders

Please share this notice with all educators.

Rule Chapter 115 reminders – New Chapter 115 Part I regulations went into effect on July 14. The Department encourages all educators to be familiar with the laws governing certification.  Rule chapters can be found on the Secretary of State’s Rule Chapters in order by chapter number.

Special Note for Educators:

  • Create an account – All educators who have not yet created an account in the new online certification system are encouraged to do so. By creating an account, educators are ensuring the certification team has the most recent contact information available. Step by step instructions on how to create an account are available on this webpage.
  • Please ensure applications are complete upon submission – Submitting incomplete applications or parts of applications at different times will result in significant delays in processing.
  • Two week processing time for CHRC – Criminal History Records Checks (CHRC) applications are being processed in approximately two weeks. If it has been longer than two weeks and if there was significant time between submission of application and the fingerprint appointment, please contact the certification office at 207-624-6600.
  • Please do not call the certification office to get a status update on your application – The bulk of calls are regarding this question. The certification team can process applications faster with less calls regarding status updates. The same information can be found in the new online Maine Education Information System (MEIS), including:
    • If your application is not in the MEIS system, it means that the application has not yet been manually entered.
    • Once the application is entered, applicants can see the application listed in the system. After evaluation of the application, either a deficiency letter will be mailed listing the items still needed or a certificate will be issued.
    • If the certificate has been issued it will be listed under “Certificates” in the MEIS system.

MEIS Updates:

  • Call wait times are typically between 0 – 30 minutes.
  • Since January 1, 2018 – 17,445 applications have been evaluated.
  • There are currently approximately 3,000 applications in queue to be evaluated.
  • The certification office posts updates on Maine DOE’s Official Facebook and Twitter pages, and in the DOE newsroom.