Clarification on Proposal of MaineCare Benefits Manual Section 106, School-Based Services 

On Tuesday, January 21, 2020, MaineCare filed the proposed Section 106, School-Based Services rule (Chapters II and III) with the Secretary of State’s office. At that time, a version of the proposed rule was shared publicly, although the rulemaking documents will not be available online until January 29, 2020, as per the standard Administrative Procedure Act (APA) process. 

Since that time, the public hearing has been rescheduled to Tuesday, February 18, 2020 at the Augusta Civic Center. This change, and other formatting changes to the proposed rule, will be posted online on January 29, 2020. At that time, MaineCare Services will send out a e-message notice and email to its Interested Parties, with a link to the proposed rule. 

In the meantime, MaineCare requests that any interested parties who would like to submit public comments, please wait until the public comment period has opened on February 18, 2020.  We apologize for any confusion this has caused.  If you have any questions about this notice, please contact Trista Collins, State Medicaid Educational Liaison.

Maine DOE Launches Culinary Video Series to Support School Nutrition Programs

The Maine Department of Education (DOE), in collaboration with the Maine Department of Agriculture, Conservation, and Forestry, recently launched two sets of videos to help support Maine school nutrition programs around the state. Links to the two sets of videos are available below:

  • Farm to School Videos – showcase the partnerships between farms and schools in an effort to grow the Farm to School movement.
  • Culinary Videos – assist school nutrition professionals in scratch cooking and utilizing local products. The videos can help build culinary skills in a variety of areas such as fruit and vegetable preparation, food safety, time management, and using local ingredients in school recipes.

The Team plans to continue building the video series by incorporating Maine dairy and seafood, among other proteins, in school recipes as well as other educational videos in the near future.

The Department would like to extend a special thank you to the people who made these videos a success:

  • Chef Samantha Gasbarro (Consultant)
  • Mike Flynn (School Nutrition Director for RSU 12)
  • Alisa Roman (School Nutrition Director for Lewiston Public Schools)
  • Chef Heidi Parent (Culinary Arts Instructor from Capital Area Technical Center)
  • Josh Girard (Girard Farm)
  • Kelby Young (Olde Haven Farm)
  • Trent Emery (Emery Farm)
  • Ryan Roderick (Chef and Wellness Coordinator for RSU 14)
  • Justin Deri (School Garden and Greenhouse Manager from Falmouth Schools)
  • Martha Poliquin (School Nutrition Director, Falmouth Schools)

In addition to the videos, the Child Nutrition Team also offers in-person and webinar trainings. The next culinary training will be on February 21st and will be geared towards new and trending school breakfast ideas. Check out all their training opportunities in the Child Nutrition calendar, you can also stay up-to-date on child Nutrition news by joining the Child Nutrition email list.

All of the the videos are available on the Maine DOE’s website here: www.maine.gov/farmtoschool. For more information about the Farm-to-School Program, please visit this website.

MaineCare Seed adjustments to be made, review Q1-20 reports by January 15, 2020

The recovery of Q1-20 MaineCare Seed will occur in the January 2020 subsidy payment, and the Maine Department of Education (MDOE) is asking School Administrative Units (SAUs) to review their reports by January 15, 2020 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q1-20 by January 15, 2020.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link below

https://neo.maine.gov/DOE/neo/Dashboard

Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permissions to access MaineCare reports.

As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.

  1. Click on the Student Data tab
  2. Click on the Student Report tab
  3. Select MaineCare in the Reporting Area drop-down
  4. Choose the quarterly Seed report and the report type (private/public)
  5. Click view report button
  6. Once the report appears on the screen, choose the export button.

You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree, along with the following, to Denise.towers@maine.gov.

  • Identify the type of report (public or private) and the quarter in which the claims are located.
  • State Student ID
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services: Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district, or extended school year services in an out of district placement, must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

For more information or technical assistance related to MaineCare Seed, please contact Denise.towers@maine.gov.

Save the Date: Training Opportunity on Serving Highly Mobile Students (Homeless, Foster, Migrant, Military)

Join us for an interactive session on the educational provisions designed to promote the educational stability of highly mobile students. Please complete this survey to register and share with us what you would like to get out of the training. Thank you!

Intended Audience: McKinney Vento Homeless Liaisons and Foster Care Points of Contact (Please be sure your information is updated in NEO if you are the SAU contact).

Hosted by Maine Department of Education’s  Office of School and Student Support Team members, Gayle Erdheim gayle.erdheim@maine.gov and Amelia Lyons amelia.lyons@maine.gov.

Portland: March 9, 2020, at the Italian Heritage Center

Bangor: March 10, 2020, at United Technologies Center

Houlton: March 13, 2020, location TBD

Trauma Informed Readiness and Response Planning Workshop

As the most requested support topic from the field,  we at the Department of Education hear of the extensive impact that trauma, mental health and the opioid crisis are having on our schools. We are taking action to support educators in addressing the increased needs of our students through the use of trauma informed practices. To begin this partnership and support, we will be hosting an interactive conference on Trauma Informed Readiness and Response Planning.

When: Friday, January 24th, 2020

Time: 8:00 AM – 4:00 PM (Lunch is provided)

Location: University of Maine, Wells Conference Center, Orono.

This is a grant funded opportunity for schools to receive guided support in the development of their individualized emergency plans for a trauma free and trauma responsive environment. Funding for this opportunity is available for up to 65 teams, and can include covering the costs of travel and substitutes for the day. An application and commitment to attend are required; these will be accepted until December 20th, 2019.

Application for Individual School Participation 

A preview of questions in the application is below:
Name of School:
School District:
Primary Contact (person with whom all communication and arrangements go through):
Contact Phone/Email/Address:
3 Team Members and their roles at the school (3 people are required for the activities planned):
Describe the top three areas of need for your school around this topic, and why work on a responsive plan will help you overcome these. 

A final agenda and confirmation for teams will be forthcoming after the closing of the application window. For questions, contact Jessica Nixon at Jessica.Nixon@maine.gov.