MaineCare Seed Adjustments to be Made, Review Q3’19 Reports by July 8, 2019

The recovery of Q3’19 MaineCare Seed will occur in the July 2019 subsidy payment, and the Maine Department of Education is asking SAUs to review their reports by July 8, 2019 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q3’19 by July 8, 2019.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link, https://neo.maine.gov/DOE/neo/Dashboard Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permissions to access MaineCare reports. For security purposes, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.
  1. Click on the Student Data tab
  2. Click on the Student Report tab
  3. Select MaineCare in the Reporting Area drop-down
  4. Choose the quarterly Seed report and the report type (private/public)
  5. Click view report button
  6. Once the report appears on the screen, choose the export button.

    Capture
    Export Button

You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with the following to Denise.towers@maine.gov.

  • Identify the type of report (public or private) and the quarter in which the claims are located
  • State Student ID
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services: Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district, or extended school year services in an out of district placement, must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data, to determine SAU responsibility for MaineCare Seed.

For more information or technical assistance related to MaineCare Seed, please contact Denise.towers@maine.gov.

Educational Plant Maintenance Association of Maine’s A. Burleigh Oxton Award for Excellence

The Educational Plant Maintenance Association (EPMA) of Maine is pleased to announce that they are seeking nominations for the A. Burleigh Oxton Award for Excellence.Nominations will be accepteduntil June 14, 2019.

We are looking for a custodial/maintenance employee who is recognized for exemplary job performance; is passionate about maintaining and operating your school building to ensure clean, safe and healthy learning and working environments; and serves as a role model for students.  Your nominee will obviously be a dedicated employee who is known for going the extra mile to help students, staff and visitors to the facility.

Nominations will be accepted from school administration, school staff, parents, or school groups.  There is no limit on how many nominations can be submitted.

All nominees and the potential recipients of the A. Burleigh Oxton Award for Excellence for 2019 will be notified by June 14th of their status.  The selected nominee (award winner) and the three finalists will be invited to attend the 51st Annual Custodial and Maintenance Conference as our special guest.  Our conference will be held on June 26 – 27, 2019 at Waterville High School in Waterville, Maine.

The 2019 recipient and all the finalists will be recognized at an awards ceremony during our closing luncheon on Thursday, June 27th.

The A. Burleigh Oxton Award for Excellence recipient will receive a plaque and a $300.00 college scholarship that will be awarded in their name to a deserving graduate in their district.

All Candidates must work in a custodial or maintenance position.

Nominations Must Include The Following.

  • Name and address of candidate
  • SAU name and address
  • Supervisor’s name and address
  • Name and contact information of person nominating
  • Explanation of why this candidate was chosen and what outstanding performance(s) led to the nomination.
  • Any community contribution or activities this person is involved in
  • Three references: name, address and phone number

Send nominations to: Mr. Andrew R Madura, Director of Facilities
 SAD #61-Lake Region Schools
 900 Portland Road
 Bridgton, ME 04009
Email nominations accepted at: andy.madura@lakeregionschools.org

Maine School Wellness Summit

Refill your wellness toolbox with tools (strategies, resources, and programs) to build an action plan for healthier staff, students and school environments starting with two outstanding educators each day:
June 25th: Murray Banks is a motivational speaker and world champion athlete with roots in teaching school. He lives life with a passion for health and well-being every day. This year he will focus his message on the importance of positivity on one’s overall health using hilarious images, imaginative videos, and poignant classroom and personal stories that will inspire all of us.
June 26th: George Manning returns to the Wellness Summit with more tools, resources and insights focused on life, work and the pursuit of balance. He will engage the audience with his enchanting personality and stories that come from more than 40 years of experience teaching psychology at the collegiate level and traveling the country helping organizations and businesses develop healthy and productive work environments.

Maine School Wellness Summit

Register for Event

Student Nutrition Continues Beyond School Year with Summer Food Service Program

AUGUSTA — With the assistance of the U.S. Department of Agriculture, Maine public schools have long offered a nutritious breakfast and lunch meal program to thousands of children in Maine during the school year. With summer right around the corner, it’s time to think about keeping children healthy while school is out. The Summer Food Service Program, through the U.S. Department of Agriculture, operates at hundreds of sites across Maine to ensure children get the nutrition they need when school is out.

“The National School Lunch Program is an important lifeline to our students for whom schools are a needed and consistent source for food. The Summer Food Service Program extends the access to food for children who might otherwise find themselves food insecure during the summer months.” Said Maine Department of Education Commissioner Pender Makin.

“We recognize that healthy bodies and healthy minds are needed for learning, and we are committed to assisting schools and communities as they address the needs of the whole child.”

The Summer Food Service Program may be offered statewide in areas or at sites where more than 50 percent of the children are eligible for free or reduced meal benefits under the National School Lunch Program, or where census track data supports the need. Eligible sponsoring organizations include schools, nonprofit residential summer camps, government agencies, and tax-exempt organizations, including faith-based organizations.

In 2018, 123 sponsors participated in the program, serving meals at 450 sites throughout the state. In 2019, these numbers are expected to grow. Sponsors operate open sites in all 16 counties in Maine; anyone 18 and under may come to eat at no cost. To find nearby Summer Meal sites, please visit USDA’s Summer Meal Site Finder website at: http://www.fns.usda.gov/summerfoodrocks, text “Summer Meals” to 97779 or call Maine 211.

Information is available mid-June.

For more information about the Maine DOE’s Summer Food Service Program, contact adriane.ackroyd@maine.gov, call 624-6726 or visit https://www.maine.gov/doe/schools/nutrition/programs/sfsp.

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In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the Agency ere they applied for benefits. Individuals who are deaf, heard of hearing, or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:
(1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or
(3) email: program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.
The Maine Human Rights Act prohibits discrimination because of race, color, sex, sexual orientation, age, physical or mental disability, genetic information, religion, ancestry or national origin.
To file a complaint of discrimination, write Maine Human Rights Commission, 51 State House Station, Augusta, Maine 04333-0051. Maine is an equal opportunity provider and employer.

Quarter 4 Attendance and Chronic Absenteeism Webinar 

The final quarter of attendance reporting for school year 2018-2019 is coming soon. Quarter 4 attendance (end of year attendance certification) will finalize data for federal reporting of Chronic Absenteeism data to EDFacts, and for the calculation and reporting of the ESSA non-academic indicator of Chronic Absenteeism. This information is required to be made available to the public on the ESSA dashboards for each school. It is important for each school and district to verify that the attendance data is accurate and complete, prior to submitting by June 30th. Once we pass into July, the school year will then roll over into the 2019-2020 school year. This will finalize all the information from the 2018-2019 school year, and no changes  to the attendance or chronic absenteeism data for the 2018-2019 school year will be possible.

Open Date: June 1st, 2019

Due Date: June 30th, 2019

On June 5th, the Maine DOE Data Team will be holding a webinar for Quarter 4 attendance reporting. This would be beneficial for data compliance staff and district leaders. The purpose of this webinar is to provide the following:

  • a refresher on how to complete the Quarter 4 Attendance reporting
  • a brief overview of how this data is used for DOE reporting
  • why the timeliness, accuracy, and completeness of this data matters to your district & community.

Webinar Registration: 
https://attendee.gotowebinar.com/register/3377460425957327627

More Information On Attendance Reporting:
https://www.maine.gov/doe/data-reporting/collection/helpdesk/resources/attendance

For assistance accessing attendance reporting, please contact the MEDMS Helpdesk at 207-624-6896

For questions regarding attendance certification or chronic absenteeism, please contact Student Data Coordinator Trevor Burns at 207-624-6678