PRIORITY NOTICE: Information Regarding ESEA Dashboard and Implementation of the Federal Accountability Model Under ESSA

Dear District and School Leaders,

I am writing to provide you with an update regarding School Year (SY) 2018-19 data correction requests, the timeline for the release of the ESEA Dashboard, and implementation of the federal accountability model under ESSA.

Data requests submitted to the Maine DOE by the February 8, 2019 deadline will be completed by Friday, March 15, 2019. The updated data sets will be uploaded to the ESEA Dashboard and provided to Superintendents for review on Monday, April 15, 2019. The review period will end on Monday, April 29, 2019. After April 29, 2019, no further data corrections will be possible. The ESEA Dashboard will be publicly  available later in SY 2018-19.

Maine DOE leadership had a phone conversation with the US Department of Education (USDE) on December 12, 2018 to discuss Maine’s ESSA amendment. During this conversation Maine DOE staff members outlined Maine’s proposed amendment. USDE did not indicate required revisions to Maine DOE during the call or provide written follow-up. The Maine DOE submitted the amendment on December 14, 2018.

The Maine DOE leadership emailed USDE leaders several times over the past three months to inquire about the ESSA amendment status. To meet USDE’s required timeline for implementation, the previous administration instructed Maine DOE leaders to move forward with the implementation of the ESEA Dashboard and federal accountability system, without regard to the status of Maine’s amended ESSA Plan.

Under my leadership, Maine DOE leaders expressed concern regarding the implementation of the federal accountability model without federal approval of Maine’s amended model. After gaining a deeper understanding of the concerns expressed by Maine DOE leaders, I called Frank Brogan, Assistant Secretary of Elementary and Secondary Education, to inquire about the status of Maine’s amendment. As a result of that call, a meeting was scheduled with USDE staffers and Maine DOE leadership for Friday, March 8, 2019.  During the call, Maine DOE leadership connected with USDE to discuss Maine’s amended ESSA plan, which had been submitted to them on December 14, 2018. Given the USDE’s recent feedback provided during the March 8, 2019 call, the Maine DOE suspects current anticipated school identifications will likely remain unchanged. However, Maine DOE believes USDE’s proposed revisions will require Maine to identify additional schools. The Maine DOE expects to receive written feedback from USDE by Friday, March 15, 2019.

In light of these developments, Maine DOE will request an extension to make school identifications during SY 2019-20. Please know that the Maine DOE is doing everything conceivable to ensure Maine has an equitable federal accountability model that honors stakeholder feedback and Maine’s small, rural context.

Pender Makin
Commissioner
Maine Department of Education

Rural Maine Attendance Summit to be held April 11

Rural Maine Attendance is hosting small school districts from across the state for a day-long summit held at gather at Jeff’s Catering in Brewer on April 11th, 2019 with experts from across the state to talk about ways to improve chronic absenteeism in rural schools.

This summit will help generate more tools, and allow for the exchanging of ideas regarding the growing issues that are keeping kids from accessing school. Any and all rural Maine school districts with less than 1,000 (or so) students are invited to this conference.

Groups of people (two or more) from districts are welcome to attend and/or staff that deal with attendance issues such as Social Workers, Guidance, Principals, Lead Teachers, etc.

For more information visit the Rural Maine Attendance website.

PRIORITY NOTICE: Data Submission Correction Process Now Available; February 8 Deadline

Recognizing the collection of attendance data remains relatively new to Maine schools and districts and in response to school and district feedback, the Maine Department of Education is pleased to provide an opportunity for schools to correct errors related to data in the following three (3) areas:

  • Chronic Absenteeism
  • Student Group Indicators (misidentification, students not identified, etc.)
  • Full Academic Year Status

Revised data sets will update elements related to federal reporting for the Every Student Succeeds Act (ESSA) including schools’ eligibility to receive support under ESSA and the ESSA Data Dashboards (formerly called Report Cards).

For data related to the 2018 school year, requests to correct data from Superintendents must be submitted to MEDMS.Helpdesk@maine.gov by Friday, February 8, 2019 at 4 p.m. The following information must be included with the correction request:

  • A description of why the data is thought to be in error and why the correction is warranted
  • Contact name and email of the person responsible for resubmitting the data (if applicable)

Below is the proposed timeline for review and amendment of data:

February 11 -22, 2019:
Maine DOE will send a survey to the identified contact to solicit questions to help with the review of the request and validate data to be corrected.

March 1, 2019:
Survey and revised data set is due back to Maine DOE by 4 pm.
Please note: If the data is incorrect due to district error, the request should include if the district requires additional support from the Maine DOE and district next steps to correct the error for 2018-2019 data. A Data Correction Template is available here.

March 4-15, 2019:
Maine DOE will retrieve data sets and recalculate appropriate data sets.

The Department is working on to refine this process for each school year going forward, and will provide further information on the DOE website.

Also, as a reminder, upon completion of data revisions, districts and schools will be provided the opportunity to review the ESSA Data Dashboards prior their public release.

Further questions should be directed to Charlotte Ellis, Education Data Manager at Charlotte.Ellis@maine.gov.

Recording & Materials from Presentation About ESSA & Report Cards

The Maine Department of Education held a presentation on Monday, December 10 about the details of Maine’s Model of School Support under the Every Student Succeeds Act (ESSA) which includes the release of the new, user-friendly, public Report Cards in early January. Below is a link to a recording of the session and links to the PowerPoint Presentation, in addition to all of the handouts from the presentation.

Further questions about Maine’s ESSA Plan, Maine’s Model of School Support, and the Report Cards should be directed to Acting Director of Learning Systems, Janette Kirk Janette.Kirk@maine.gov or ESEA Federal Programs & School Turnaround Director Chelsey Fortin-Trimble Chelsey.A.Fortin@maine.gov.

MEDIA ADVISORY: Maine DOE to Host Presentation About ESSA & School Report Cards

The School Report Cards are scheduled to be released to the public at the end of December.

WHAT:
The Maine Department of Education (DOE) would like to invite the media to attend a presentation about the details of Maine’s Model of School Support under the Every Student Succeeds Act (ESSA) which includes the release of the new, user-friendly, public Report Cards later this month.

WHEN:
Monday, December 10, 2018 from 9:00am – 12:00pm

WHERE:
Cross Office Building, 111 Sewell Street, Augusta, Maine, Room 500
Live Stream Link: https://zoom.us/j/867836618 (this will be recorded)

AGENDA:

  • Opening comments from Commissioner Robert G. Hasson Jr.
  • Overview of Maine’s Model of School Support (1 hour)
    • Overview of Indicators
    • Overview of School Support
    • Questions & Answer session
  • Overview of Maine’s Report Cards*  (1 hour)
    • New format for report card
    • Walk through of the Report Cards
    • Questions & Answer session

*For the 12/10/18 presentations, the Report Cards will be displayed with sample data. The public Report Cards, with school data for each public school in Maine, will not be released until the end of December.

For further information please contact Maine DOE Director of Communications, Rachel Paling at rachel.paling@maine.gov.