ESEA Federal Fund Manual Extension Changes

The Maine Department of Education’s ESEA Federal Programs Team is providing an update regarding the requesting of manual extensions for ESEA Federal funds.

The ESEA Federal Programs will continue to grant manual extensions to school administrative units (SAUs) that were unable to expend their ESEA Federal carryover funds within the expected two-year time frame however, manual extension requests for FY17 funds will only be accepted until August 15, 2018. Requests submitted August 16, 2018 and beyond will not be reviewed or approved.

All requests for manual extensions should go to the district’s ESEA regional team member. Manual extension requests require all funds to be obligated by September 30, 2018 and liquidated by October 30, 2018.

With the understanding that it is not always possible to plan expenditures of ESEA Federal Funds within the fiscal year the funds are granted. In the event that funds are not expended, the ESEA allows for SAUs to carry funds over into the following year. The provision for a manual extension should be the last option in order to expand funds carried over from prior years.

Your continual support as a responsible steward of ESEA Federal Funds is greatly appreciated. If you have questions regarding manual extensions, please contact your ESEA regional team member.


FY19 ESEA Application and 2017-2018 Performance Report Now Open for Submission

The 2018-2019 Elementary and Secondary Education Act Consolidated Application for funds (FY19 ESEA Application) and 2017-2018 Performance Report are now open for completion and submission. ESEA Coordinators are encouraged to review each page of the application/performance report and contact the assigned Regional ESEA Team Member at the Maine DOE with any questions regarding the application.

Here are a few reminders when preparing to submit your application:

  • Ensure the projects within the application are based on the needs reported in your Comprehensive Needs Assessment (CNA).
  • Each SAU must submit a CNA by July 1, 2018. Please email your submission to ESEA funding is dependent upon the submission of a CNA to the Maine Department of Education in conjunction with the FY19 ESEA Application. ESEA funding applications will not be reviewed if a district level CNA has not been submitted to the Maine DOE. A delay in a CNA submission will delay ESEA funding.
  • All applications for ESEA funding are due on August 1, 2018.
  • Applications will be reviewed in the order they are received by your assigned Regional ESEA Team Member.
  • Districts with private schools should be completing their consultation during the month of June. This information needs to be submitted under the Non-Public Participation Form section of the FY19 ESEA Application.
  • Please direct all questions to your assigned Regional ESEA Team Member.
  • LEA’s Consolidated Applications are not complete without a Superintendent’s certification.

The Department appreciates the hard work and continual support in making this process effective for all schools in the State of Maine.

For further information and questions please contact Chelsey Fortin-Trimble at 624-6815 or or Janette Kirk at 624-6707 or

NEO Accountability Report and Certification Webinar to be Held June 21

In order to determine supports for Maine schools, student level participation and student group demographics must be collected. The snapshot date for the data collection this year was May 4, 2018.

The NEO Accountability Report allows districts to validate student enrollment and demographic data.  The Accountability Report lists students by student groups which will directly inform student group reporting as part of school support determinations and ESEA Report Cards.  The report also identifies which assessments the students should have taken, full academic year enrollment for all students, and whether or not a student will be included for accountability measures or only for assessment reporting.

The Accountability Certification will need to be submitted by each Superintendent. Once validated, the data will  be used for ESEA Report Cards and other assessment and accountability reporting.

NEO Accountability Report and Certification Webinar

Purpose: Review the report, certification requirements, and ask any questions you may have regarding the report.
Date: Thursday, June 21, 2018
Time: 3:00 pm – 4:00 pm

Register here

After registering, you will receive a confirmation email containing information about joining the webinar. This webinar will be recorded and available to view afterward.


For further questions contact Charlotte Ellis, Data Manager at


Chronic Absenteeism Data Training Webinar Recording

The Maine Department of Education held a webinar on Tuesday, June 12 for districts and schools to discuss the recently released 2016/17 chronic absenteeism data including collection process and resources available to help with 2017-2018 reporting.

The webinar was recorded for those who were not able to participate during the webinar. The recording and supporting documents are available below:

For further questions, please contact one of the following individuals:

Resources to Support Student Attendance

The Maine Department of Education’s Office of School and Student Supports has compiled a resource guide to assist schools in their efforts to improve student attendance and reduce chronic absenteeism.

Using the Whole School, Whole Community, Whole Child model developed by the US Centers for Disease Control and Prevention (CDC) and ASCD, the guide provides a comprehensive set of evidence-supported health, school climate, and community/family engagement strategies that address the most common causes of chronic absenteeism.  It also includes resources for the development of whole school monitoring and information gathering practices to help schools better understand their attendance challenges.

Download the Comprehensive Attendance Plan Report

The guide will be updated with additional  resources as they become available.  For further information about  attendance and truancy resources, contact Gayle Erdheim at or (207) 624-6637.