PRIORITY NOTICE: EF-M-14 April 1st Resident Enrollment Report will not be collected for 2017/18 school year

This notice was sent to Private School Administrators.

The Maine Department of Education (Department) will not be collecting the EF-M-14 April 1st Resident Enrollment report for non-publicly funded students for the 2017-2018 school year.

In previous school years, the Department collected the EF-M-14 April 1st resident Enrollment report in April and the EF-M-13 in October to capture a head count students of attending private schools.

At this time, the Department is actively working on identifying an improved collection process that will be less labor intensive and more timely for schools and other consumers of the data.

The Department will use the October 1 collection to calculate the subsidy count of publicly funded students. For those instances where an April 1 count is needed, the Department will use a “year-end” count that is as of April 1, but not due within the same rigid time frame.

Further communications and actions for Private School Administrators will be forthcoming once an improved process is identified.

For further questions or clarification contact Maine Department of Education Student Data Analyst, Travis Wood at (207) 624-6742.

Synergy summer training survey

The Maine Department of Education’s Help Desk staff is preparing for a summer training session and feedback is needed to ensure the training needs of Data Managers, Superintendents, CTE Directors, Tech Directors and others entering student data for the State Synergy System are addressed.

Please take a few moments to answer the following survey so we can better understand the training needs those entering student data for the State Synergy System.

DOE Summer Training Survey »

For further information and questions, please contact the Data Help Desk at 207-624-6896 or medms.helpdesk@maine.gov.

Maine Education Financial System to update identification numbers for uploads

The Maine Education Financial System will be moving from MEDMS IDs to ORG IDs on July 1, 2018. Over the past few years the Maine Department of Education data collection systems have been migrating towards using ORG IDs to identify School Administrative Units, and other organizations, in their data collection systems.

Starting on July 1, 2018 the Maine Education Financial System will also use the new ORG IDs for all uploads from the school accounting systems.

ORG ID can be located at the top of the ED 279, on each page, to the left of the SAU name. ED 279s can be located here: http://www.maine.gov/doe/eps/

School units should work with their vendor to update this field for the export that their local accounting system creates. Starting July 1, 2018 if a school administrative unit is still using the MEDMS ID their file will not upload to the Maine Education Financial System.

For further information contact Tyler Backus, School Finance & Compliance Coordinator at 207-624-6635 or Tyler.Backus@maine.gov.

Maine Education Assessments (MEA) Student Test Status Extended 3/16/18

The Department is extending the period to identify a student’s test type as “alternate” or “general” until March 16 in order to allow districts sufficient time to complete their updates.

All students participating in the Multi-State Alternate Assessment (MSAA) for mathematics and ELA/Literacy or the Personalized Alternate Assessment Portfolio (PAAP) for science must be identified in the Synergy Student Information System by March 16.

Students that are not identified in the Special Education Student Services module of Synergy will participate in the grade 3 – 8 mathematics and ELA/Literacy eMPowerME test, or the or the high school mathematics and ELA/Literacy SAT test.

For further information regarding alternate assessment testing contact Sue Nay at sue.nay@maine.gov or 624-6774. For technical assistance with Synergy contact the Helpdesk at MEDMS.Helpdesk@maine.gov or 624-6896.

Maine DOE offers new resource to help local districts monitor student growth in reading

The Maine Department of Education (Department) will begin using a universal reading metric called The Lexile® Framework for Reading to help Maine school districts monitor student growth and progress.

The Lexile Framework, which aligns with Maine’s State eMPowerME Assessments administered to grades 3 through 8 (among many other nationally used assessments), will allow districts to benchmark reading growth and assist with a comparison of data across commercial assessments.

“The framework will provide all schools in Maine with an additional resource to enhance classroom instruction,” said Maine Department of Education Commissioner Robert G. Hasson, Jr. “It will also help schools in their efforts to support families working at home with their children.”

The Lexile Framework was created by MetaMetrics® and provides a scientific approach to measuring growth and matching students to ability-appropriate learning materials. The Lexile Framework involves a scale for measuring both the reading ability of an individual and the text complexity of materials he or she encounters.

Content specialists at the Maine Department of Education, in collaboration with MetaMetrics, are beginning to prepare professional development opportunities that align with Lexile Framework data to help districts make instruction improvements based on student need.

The new resource is available through funds from Title I grant money from the U.S. Department of Education and administered by Maine’s Department staff, with ongoing professional learning opportunities to support statewide implementation.

Set to become available late spring/early summer, districts will be able to start using the new resource to monitor growth beginning in the 2018/19 school year, both within a single school year and from year-to-year going forward.

For more information contact Rachel Paling, Maine DOE Director of Communications at Rachel.paling@maine.gov or (207) 624-6747.