Category Archives: Funding

Notice: MaineCare Seed payment adjustments made, report review by December 23, 2016

MaineCare Seed Adjustments

In consideration of the recent seed recovery issues, the Department will be changing the process of reviewing reports and the recovery of the seed for those reports.

Current Process:

  • Maine DOE adjusts SAU’s ED 279.
  • Maine DOE sends notification to SAUs that the quarterly reports are ready for review.
  • SAUs request corrections; those corrections (after verification) are adjusted in a future quarter.

New Process:

  • Maine DOE sends notification to SAUs that the quarterly reports are ready for review.
  • The Department allows approximately 30 days for SAU to review reports.
  • Any requests for corrections (after verification) will be adjusted.
  • Maine DOE adjusts SAU’s ED 279.

The new process will allow for a review of data and corrections to be made before the ED 279 is adjusted for seed recovery beginning with the Q416 adjustment scheduled in January.

MaineCare Seed payment adjustments made, report review by December 23, 2016

The 2016-17 subsidy checks for General Purpose Aid for local schools will reflect adjustments for MaineCare Seed payments paid by the Maine DOE on behalf of school administrative units (SAUs) for the following:

  • 2016 Quarter 3 revised MaineCare payment adjustments

Detailed student reports for Quarter 3 are now available in Infinite Campus (State Edition). Instructions for accessing MaineCare Seed Payment Reports in Infinite Campus are available here.

Updated 2016-17 state subsidy printouts (ED279s) reflecting these adjustments are available at www.maine.gov/doe/eps/.

Reporting issues:

To ensure accurate adjustments to subsidy, SAU staff must review student-by-student reports for Quarter 3 and report any issues on these reports no later than December 23, 2016. Any questions regarding these reports should be addressed to denise.towers@maine.gov.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with supporting evidence and also include the following:

  • Identify the type of report (Public or Private) and the quarter in which the claims are located
  • Student’s State Student ID
  • Service provided dates (to and from)
  • Total amount of Seed being disputed

Should this inquiry result in a change to the subsidy adjustment, the revision will be reflected in subsequent monthly subsidy checks.

Summer services:

The Department has found that a number of students are provided services during the summer. If the student was a resident of your SAU during those months, your SAU is still fiscally responsible for the MaineCare Seed as this is considered an extended school year for these students. Students in extended school years must be enrolled during these periods to ensure accurate adjustments.

For more information on MaineCare Seed payments, including links to prior communications, accounting instructions and instructions for accessing MaineCare Seed Payment Reports in Infinite Campus, please click here. For more information or technical assistance related to MaineCare Seed, please contact Denise Towers at Denise.towers@maine.gov.

Information on certain provisions of LD 1576

LD 1576, an Act To Amend Certain Education Laws went into effect as Public Law 2015, Chapter 448.

Among the provisions of the law are changes that affect students who may have no school in which to enroll. The law directs the Commissioner of Education to designate a receiving school administrative unit (SAU) to enroll a student who resides in a SAU that neither maintains a school nor contracts with another SAU. The law contains a provision allowing the superintendent of the residing SAU or the superintendent of the receiving SAU, if dissatisfied with the Commissioner’s decision, within ten calendar days of the Commissioner’s decision, to request that the State Board of Education review the transfer. The State Board may approve or disapprove the Commissioner’s designation within 45 calendar days of receiving the request and shall provide a written decision which is final.

The law also provides that if a student under this section is receiving special education services, the state subsidy of special education costs for the transferred student may not be reduced as a result of the transfer.  For other provisions related to funding for students with disabilities, please refer to the law here.

LD 1576 also requires a resident SAU to pay to the receiving SAU tuition and other costs directly related to the student’s special education program, and costs associated with due process proceedings.

The law also provides that, when the Department of Health and Human Services (DHHS) places a state ward in an out-of-state residential treatment center, the Department of Education Commissioner may designate the Maine DOE as having responsibility for oversight of the child’s individualized education program to ensure that child receives a free, appropriate public education.

If you have questions about these provisions of law, please contact Debra Plowman, Maine DOE’s Director of Policies and Programs, at debra.plowman@maine.gov or 624-6620.

Blue Ribbon Commission To Meet Monday, October 17

Augusta – The next meeting of the Commission to Reform Public Education Funding and Improve Student Performance in Maine will be held on Monday, Oct. 17 at 9:00 a.m. at the Lewiston Regional Technical Center. The Lewiston Regional Technical Center is located at 156 East Avenue in Lewiston. A copy of the meeting agenda and documents relating to the Commission’s work will be posted here as they are made available.

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Maine DOE accepting School Improvement Grant applications through December 14

The Maine Department of Education will once again be accepting applications for School Improvement Grant (SIG) funding during the 2016-17 school year. Grant awards made under this program could yield up to $1.5 million each to help close achievement gaps.

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Statements of Assurance and MEFS (Maine Educational Financial System) Financial Reconciliations (formerly MEDMS) due Nov. 1

Statements of assurance and MEFS (Maine Educational Financial System) Financial reconciliations, as required by Title 20-A MRSA 6051 §4, are due by November 1, 2016. Any adjustments identified by these reconciliations should be submitted to MEDMS Financial by November 30, 2016.

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Maine DOE offers 2017 performance evaluation and professional growth mini-booster grants to SAUs

In an effort to continue assisting school administrative units (SAUs) in their performance evaluation and professional growth (PEPG) development the Maine Department of Education is offering mini-booster grants of $1,500 for the purpose of continual development and implementation of PEPG systems. The grants will be available to all Maine districts that operate a school.

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Public invited to submit comment to Blue Ribbon Commission online

Members of the public who wish to submit comments or ideas about public education issues for consideration by the Commission to Reform Public Education Funding and Improve Student Performance in Maine may do so here. Comments submitted through the website will be distributed to members of the Commission.

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Individual student economic status information required by October 1 count for subsidy calculation

The following Priority Notice was sent to superintendents on Monday, September 12.

School Administrative Units (SAUs) that do not collect school lunch information because they have chosen to implement the Community Eligibility Provision (CEP) for the federal school nutrition funds purposes, or for some other reason, are still required to report individual student information for the purpose of State funding (for Economically Disadvantaged students*) through the Essential Programs & Services Funding Act (EPS) and other federal and State individual student information requirements.

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New procedures for audit and corrective action plan extensions

Maine DOE has implemented new procedures for audit and corrective action plan extensions for school administrative units and municipal school units.

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National Board Certified Teacher Salary Supplement due Oct. 15

Superintendents of a school administrative unit or the director of a publicly-supported secondary school or CTE region, with eligible staff who have attained National Board for Professional Teaching Standards Certification prior to July 1, 2016, must submit to the Maine DOE the list of those eligible to receive the salary supplement for the 2016-17 school year by October 15.

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