Category Archives: Special Populations

MEA Alternate Science – PAAP submissions due April 30th

The Personalized Alternate Assessment Portfolio (PAAP) Science testing window is coming to a close. The PAAP assesses students with the most significant cognitive disabilities in grades 5, 8, and third year high school as an alternate to the MEA Science assessment.

All electronic PAAP submissions are due April 30th.  Measured Progress has provided return material kits for student portfolios to be returned. UPS will pick up all portfolios on MAY 2nd.  Please have the completed portfolios sealed in the envelopes provided by Measured Progress and in school offices by 8:00 am May 2nd.

All return mailing kits should contain individual student return envelopes, a student roster, directions for mailing the portfolio and directions for submitting an electronic Principal’s Certification of Proper Test Administration.

Those with questions regarding the return of PAAP portfolios should contact Measured Progress at 1-800-431-8901: Sarah Greene, x7344 or email greene.sarah@measuredprogress.org or Jimmy Hartman, x7406 or email hartman.jimmy@measuredprogress.org.

2017 ESL Summer Retreat

The 2017 ESL Summer Retreat is open for registration. The retreat is scheduled for June 26th, 27th and 28th at the University of Maine in Orono. Superintendents, principals, district level administrators and ESL coordinators and teachers are encouraged to register for the retreat. Developed in collaboration with the University of Maine Project Reach, this year’s retreat’s agenda is linked below, highlights include:

  • Presenter Dr. Jessica Costa, nationally recognized professional development senior outreach specialist for WIDA.
  • Panel of Expert consisting of Superintendent(s), Assistant Superintendent(s), ELL Coordinator(s), Principal(s) and more to hold open discussion on best practices for enhancing collaborative structures and relationships to build quality language programs.

Retreat Information:

  • ESL Summer 2017 Registration » $125 – Full 3-day conference fee (includes on-campus housing). $100 – Full 3-day conference fee (does not include housing). Registration includes meals and materials.
  • ESL Summer Retreat webpage – additional updated information including retreat materials will be posted as they become available.

For more information about the conference, please contact Nancy Mullins at 624-6788 or nancy.mullins@maine.gov.

EPS High-Cost Out-of-District Report (EF-S-214) open for reporting on March 13

The EF-S-214 will be open to Maine public schools on March 13. The report must be approved by the School Finance Team by April 15 to be used in the calculation for an adjustment.  School districts should sign into the report as early as possible, as some aspects of the report have changed.  Starting this year, the business manager will have to certify that the figures reported by the Special Education office are consistent with the data in the school district financial system.

This report is required to be submitted by all publically funded school districts.  School districts need to project the costs for the full fiscal year.  Only costs for tuition and board should be included in the report.  For Fiscal Year 2017 only students that have a total cost above $31,548 should be included on the report.  Those districts that have no students who meet that threshold are still required to submit a report.

We have made some changes for this year:

  • Students can have multiple lines if they have had more than one placement during the year
  • School districts will now have the option to see a summary sheet that will provide them the total adjustment if all costs are approved
  • An internal messaging system has been added if there are any questions
  • The form will auto-populate the school district contact based on information in the staff module and the person filling out the form based on the login information
  • The form will need to be certified by the business manager

The report can be located by logging into NEO at https://neo.maine.gov/DOE/NEO/Accounts/Account/Login

Questions about the report should be direct to Stephanie Clark at 624-6807.

Comments sought on Maine’s IDEA Part B application

The Maine Department of Education (DOE) is seeking public comments on its annual application for federal funds under Part B of the Individuals with Disabilities Education Act (IDEA), which covers services to children with disabilities, ages 3-20.

The application, which covers Maine fiscal year 2018 (starting July 1, 2017) is posted on the Maine DOE’s webpage at http://www.maine.gov/doe/specialed/idea. The Part B budget is projected on the basis of Maine’s award for the current State fiscal year (2017), pending the State’s receipt of the finalized federal award for the coming year. Both documents will be posted from March 9th, 2017 through May 8th, 2017.

Written comments will be accepted from March 9th, 2017 until 4 p.m. on April 8th, 2017. Please send comments to Janice Breton at janice.breton@maine.gov or 23 State House Station, Augusta, ME. 04333.

 

Training offered for education technicians

Maine Department of Education’s Special Services Division is offering a professional development opportunity specifically for education technicians working with students with disabilities and challenging behaviors. Topics covered during this day-long session include: the roles and responsibilities of the educational technician; special education and the IEP process; implementing accommodations/modifications; and, supporting students to succeed in the classroom at all grade levels.

These no-cost sessions are offered in Augusta, Brewer, Houlton and Portland. For dates, locations, registration and other information, visit the Department’s professional development calendar.

Guidance on general education interventions for public preschool children

The Maine Department of Education (DOE) is providing this guidance to ensure that all Maine school administrative units (SAU) receive direction on general education interventions for public preschool children.

As required by Maine DOE rules, Code of Maine Regulations (05-071 CMR Chapter 101, II, 2015) all SAUs shall develop and implement general education interventions. It is the Department’s interpretation that these requirements are for all children enrolled in your SAU, including children in your public preschool program(s). The Maine DOE also expects that general education interventions are utilized prior to making a referral to Child Development Services (CDS) and that any general education intervention data is shared when making a referral to CDS.

For more information, please contact the Department’s Director of Special Services Janice Breton at janice.breton@maine.gov or 624-6676.

FAQ on proficiency diplomas and students with disabilities

The Maine Department of Education (DOE) has developed responses to various questions from the field about what IEP teams are permitted to do in developing IEPs in Maine’s proficiency based diploma system. The Q&A is placed under the topic heading “Policies, Procedures & Effective Implementation”. The link to the Q&A document is here: http://www.maine.gov/doe/specialed/support/policies/index.html

The Special Services webpage also includes a new webinar addressing students with reading difficulties and dyslexia. The webinar can be accessed here: http://maine.gov/doe/dyslexia/training/index.html

Guidelines for Local Entitlement Budget Modifications involving 10 percent or more of the total allocation may be found at http://www.maine.gov/doe/specialed/support/fiscal/documents/LEBudgetModificationFinal.pdf

Please direct any questions to the Maine DOE’s Director of Special Services Jan Breton at janice.breton@maine.gov.

PRIORITY NOTICE: MaineCare Seed payment adjustments to be made, report review by March 13, 2017

The 2016-17 subsidy checks for General Purpose Aid for local schools will reflect adjustments in March 2017 for MaineCare Seed payments paid by the Maine DOE on behalf of school administrative units (SAUs) for the following:

  • 2017 Quarter 1 MaineCare payment adjustments

Detailed student reports for Quarter 1 are now available in Infinite Campus (State Edition). Instructions for accessing MaineCare Seed Payment Reports in Infinite Campus are available here.

In March, the 2016-17 State subsidy printouts (ED279s) will be updated reflecting these adjustments and are available at www.maine.gov/doe/eps/.

Reporting issues: To ensure accurate adjustments to subsidy, SAU staff must review student-by-student reports for Quarter 1 and report any issues on these reports no later than March 10, 2017. Any questions regarding these reports should be addressed to denise.towers@maine.gov.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with supporting evidence and also include the following:

  • Identify the type of report (Public or Private) and the quarter in which the claims are located
  • Student’s State Student ID
  • Service provided dates (to and from)
  • Total amount of Seed being disputed

Summer services: The Department has found that a number of students are provided services during the summer. If the student was a resident of your SAU during those months, your SAU is still fiscally responsible for the MaineCare Seed as this is considered an extended school year for these students. Students in extended school years must be enrolled during these periods to ensure accurate adjustments.

For more information on MaineCare Seed payments including links to prior communications, accounting instructions and instructions for accessing MaineCare Seed Payment Reports in Infinite Campus, please click here. For more information or technical assistance related to MaineCare Seed, please contact Denise Towers at Denise.towers@maine.gov.

Maine seeks feedback on IDEA Part C – Family Cost Participation Policy

The Maine Department of Education is seeking comments from the public on the Individuals with Disabilities Education Act (IDEA) Part C Family Cost Participation Fee Policy which is used in relation to services for young children birth through age two with disabilities.

Maine is required to submit to the U.S. Department of Education a Family Cost Participation Fee Policy. The General Education Provisions Act requires that the State publish each proposed policy in a manner that will ensure circulation throughout the state at least 60 days prior to the date on which the policy is submitted or on which the policy becomes effective, with an opportunity for public comments to be accepted on the policy for at least 30 days.

The public, including superintendents, special education directors and CDS Regional Site Directors are encouraged to review the policy, which can be found at: http://www.maine.gov/doe/specialed/idea/index.html and submit comments.

Written comments will be accepted until 4 p.m. on Tuesday, April 22, 2017. Please send comments to Roy Fowler at 23 State House Station; Augusta, ME 04333 or via email at roy.fowler@maine.gov .

Maine seeks feedback on IDEA Part C application

Maine is seeking input on its application for the Part C (birth to three) early intervention program under the Individuals with Disabilities Education Act, known as IDEA. The Part C budget included in the application is for State Fiscal year 2018.

The General Education Provisions Act requires that the State publish each proposed annual application in a manner that will ensure circulation throughout the State at least 60 days prior to the date on which the plan is submitted to the Secretary of Education or on which date the plan is effective.

The public, including superintendents, special education directors and CDS Regional Site Directors are encouraged to review the application, which can be found at: http://www.maine.gov/doe/specialed/idea/index.html

Written comments will be accepted through April 19, 2017 and can be submitted to Roy Fowler: 146 State House Station; Augusta, ME 0433 or via email at roy.fowler@maine.gov .