PRIORITY NOTICE: Conceptual Conversation Around the Performance Evaluation and Professional Growth Systems (PEPG)     

Since 2012, educators across the State of Maine have worked collaboratively to create locally developed, effective models for professional growth. Since that time, plans have been revised and refined to reflect the requirements of Chapter 180 and school or district goals. In response to changes to Chapter 180 made during the 129th legislative session, The Maine Department of Education invites interested stakeholders to attend a conceptual conversation related to educator effectiveness on August 5, 2019 from 3pm-5pm at the Burton Cross Building (Room 103A and 103B) in Augusta.  The conceptual conversations will provide an opportunity to explore hallmarks of educator effectiveness in the current rule Chapter 180.   

PL 2019, Chapter 27, removed the mandate that student learning and growth be used as a measure in summative effectiveness ratings effective on September 1, 2021.  In accordance with the Maine Revised Statutes, Title 20-A, sections 13704 and 13706, the Department of Education is required to amend the department’s rule Chapter 180: Performance Evaluation and Professional Growth Systems, to implement the provisions of the law, and submit the provisionally adopted rule to the Legislature.   

The department intends to take the following steps in order to submit the provisionally adopted rule to the Legislature by January 10, 2020, as required.   

  1. On August 5, 2019 stakeholders are invited to attend a conceptual conversation which will be facilitated by Maine Department of Education’s Educator Effectiveness Specialist Emily Gribben and Legislative Liaison Jaci Holmes; the Commissioner and other Maine DOE members may join the conversations as their schedules allow. This conversation will be guided by the following discussion prompt: 

Prompt: What are the critical components of educational practice that lead to educator’s overall effectiveness?  

2.  Taking into consideration the insights gained from conceptual discussions and the requirements under Chaptered Law 27, the Maine DOE staff will write a proposed rule Chapter 180 and begin again the Maine Administrative Procedures Act (A.P.A.) major substantive rule process pursuant to 5 MRS §8052 (public notice of filing, public hearing, open public comment period).The Maine DOE is working diligently to honor the hard work that has been done by steering committees and all educators to implement PEPG systems that foster improved teaching and learning.   

3.  Once the proposed rule has been filed, the public will be notified of the scheduled public hearing and comment period.  This will be an opportunity to provide written and oral comments regarding the proposed rule.  

4.  The department will review all comments and respond accordingly.  Updates to rule will then be filed for legal review before being submitted to the legislature by January 10, 2020.   

For more information on the conceptual conversations for Chapter 180 and Educator Effectiveness, contact Emily Gribben at Emily.gribben@maine.gov.   

 

Questions & Answers regarding An Act to Prevent Food Shaming in Maine’s Public Schools

In an effort to support schools and districts as they align their practices and policies in response to the passing of Public Law 2019, Chapter 54, please see the Question and Answer document and resources, below.  

 Food Shaming

  1. What constitutes food shaming?  The law prevents public schools from:
  • denying a reimbursable meal to an otherwise eligible student who requests it;
  • requiring a student to throw away their meal after it has been served to them;
  • requiring a student to perform chores or work as a means of paying for one or more meals or as punishment for not paying for one or more meals;
  • refusing a meal as a form of or as part of a disciplinary action; or
  • openly identifying or otherwise stigmatizing a student who cannot pay for a meal or has payments due for a meal.

Grades

  1. What grade levels are impacted by this new law?

The law applies to all grade levels in a public school that provides students meals eligible for reimbursement under a program administered by the United States Department of Agriculture, therefore any grade enrolled in the public school.  The law does not apply to private schools.

Seniors

  1. Can schools prohibit seniors from participating in graduation functions/activities if the student has meal debt?
  2. When Seniors have balances at the end of the year, whether it is for meals, books, or computers, we do not pass out the cap and gown until the balance is paid.  Can we still do that?
  3. Our district charging policy has been that to receive graduation tickets or their cap and gown, seniors must have their lunch balance cleared up. Additionally, we have withheld open campus privileges or a superintendent’s agreement if there is an outstanding lunch balance. Will this still be allowable?

The law prevents openly identifying or otherwise stigmatizing a student with a meal debt.  If the only reason a student is being prohibited from an activity is because of a meal debt, it would constitute identifying or stigmatizing a student.  If the prohibition is potentially based on one of a list of factors (owed books, uniforms, other debt) including a meal debt, it might not constitute identifying or stigmatizing a student, since there are multiple reasons for which a student is denied.  School administrative units are encouraged to consult with legal counsel about their specific policies.

Communication

  1. Are the cashiers allowed to tell the students when they are charging or close to charging?

A public school’s communications about a student’s meal debts (charging) must be made to the parent or guardian of the student rather than to the student directly except that, if a student inquires about that student’s meal debt, the school may answer the student’s inquiry.  A public school may ask a student to carry to the student’s parent or guardian a letter regarding the student’s meal debt.  A student with a low balance still has funds on their account and is not in debt, therefore it is allowable to communicate with a student about their low balance.

  1. Are we allowed to let the children know that they are getting low on their account?

A student with a low balance still has funds on their account and is not in debt, therefore it is allowable to communicate with a student about their low balance.

  1. Most software schools are using automatically say “Please wait, low balance,” when a student uses their PIN. which is identifying the student, where others can hear it. Would that still be acceptable?

A student with a low balance still has funds on their account and is not in debt, therefore it is allowable to communicate with a student about their low balance.

  1. If a student directly asks about balance information what is our answer? What if they are 18 years old?

If the student inquires about his/her meal debt, the school may answer the student’s inquiry. This applies to a student enrolled at the public school, regardless of age. A student may be asked to deliver a notice to parents/guardians about the debt, but should not be approached unsolicited about the debt.

  1. Can we post a sign at the register telling students they can ask what their account balance is?

Yes. If the student inquires about their meal debt, the staff may answer their inquiry. Otherwise communication must be made directly to the parent/guardian, regardless of the age of the student.

A La Carte

  1. Our school policy says that if you owe money you cannot purchase a la carte items and there is no charging of a la carte items.  This policy has helped to keep our lunch debt down some. Are we still going to be able to say no to the extra items if they don’t have money?

Yes. This law applies to reimbursable meals only. If your local policy does not allow a student to charge a la carte items, a public school may discreetly notify a student that they do not have funds on their account to purchase the a la carte item(s).

  1. Charging for ala carte is not allowed so when the student is told that in line in front of other students, is that considered lunch shaming?

No. This law applies to reimbursable meals only. If your local policy does not allow a student to charge a la carte items, a public school may notify a student discreetly that they do not have funds on their account to purchase the a la carte item(s).  Efforts to make this policy known and well publicized should be made to avoid the situation and potential for embarrassment.

Alternate Meals

  1. Can Schools implement an alternative meal (with all components) until the debt is paid?

No, the student must receive the same reimbursable meal as the other students. Provision of an alternative meal could openly identify or stigmatize a student.

  1. Our school provides a bag lunch to students with a negative balance before the lunch period so that it looks like a lunch brought from home. Can we keep doing this?

No, the student must receive the same reimbursable meal as the other students.

Outstanding Debt

  1. What are we to do with the outstanding lunch balances? How do we encourage parents to be responsible?

Public schools should follow their policy or procedure for collecting payments from families. This policy/procedure should be shared publicly so parents are informed of the process.

  1. Can we send outstanding debts to a collection agency?

Yes.

  1. What happens when everyone owes and refuses to pay because they know they do not have to, in order to get a meal?

The school nutrition program should make efforts to collect meal payments as identified in their local policy.

  1. Who will pay for the unpaid balances?

The school nutrition program should make efforts to collect meal payments as identified in their local policy. Once the debt is determined to be uncollectable, such as after a student leaves the district or graduates, it is considered bad debt and is not an allowable expense of the Federal school foodservice program or any other Federal program. The debt would need to be paid by non-Federal funds, such as the general fund and the debt would become the responsibility of the public school at this point.

OTHER

  1. What is the State’s plan to provide funding for the lunch bills that won’t get paid?

The law was identified as an unfunded mandate and passed by a 2/3 vote by the Legislature.  Funding will need to be addressed at the local level.

  1. Does this apply to all meals, breakfast, lunch and snack?

This law applies to all programs that provide student meals eligible for reimbursement under a program administered by the United States Department of Agriculture. This includes the School Breakfast Program, National School Lunch Program and Afterschool Snack Service.

  1. Is there guidance available on how to handle unpaid meals?

The law requires the Department of Education to develop guidance for school administrative units relating to the collection of student meal debt, including, but not limited to, best practices and information on how to create an online system for the payment of student meal debt.

The Maine DOE has guidance available online, and  The USDA has guidance and resources available online, including a guide book.

 

 

 

 

 

 

ADMINISTRATIVE LETTER: Guidance regarding The Credentialing of Education Personnel requirements

Administrative Letter:  #26
Policy Code:   GCFC
To: Public School Administrators, Teachers
From: Pender Makin, Commissioner
Date:  3 July 2019
Subject: Amendments to Chapter 115, certification and credentialing

The Legislature recently authorized a series of changes to Chapter 115 through Public Law 2019 Chapter 101 Resolve,  that is scheduled to go into effect on September 19, 2019.  Until then, the Department will continue to apply the pre-existing language of Chapter 115.  The Department will notify you when changes become effective.

 

 

ADMINISTRATIVE LETTER: Amendments to Educator Evaluation Requirements

Administrative Letter:  #25
Policy Code:   BGE
To: Public School Administrators, Teachers
From: Pender Makin, Commissioner
Date:  11 June 2019
Subject: Amendments to Title 20-A, Chapter 508, Educator Effectiveness

On April 11, 2019, Governor Mills signed a law that makes important changes to Performance  Evaluation and Professional Growth (PEPG) systems. The new law will go into effect 90 days after the current legislative session ends. Chapter 27, An Act to Amend Educator Evaluation Requirements, includes a number of changes.

  1. Under the new law, school administrative units may choose to identify and include student learning and growth measures that they deem valuable in summative effectiveness ratings, but they are no longer required to do so.
  2. SAUs must ensure or reconfigure their steering committee membership, such that a majority are teachers who are chosen by a representative of the applicable collective bargaining unit.
  3. The law states that, “revisions to the performance evaluation and professional growth system made by the steering committee must be reached by consensus.”

Implementation Guidance

  • The steering committee composition required in Chapter 27 will go into effect 90 days after the current legislative session comes to an end, likely near the start of the 2019-2020 school year.
  • The Department of Education is committed to a transparent and inclusive rule-making process for Chapter 180 that will begin in early fall of 2019, in preparation for the submission of the draft rules for consideration to the Committee for Education and Cultural Affairs in January, 2020.
  • Current law requires that student learning and growth measures must be a factor in a summative effectiveness rating until September 1, 2021.  PEPG steering committees are encouraged to review their current PEPG systems, and the vision, mission, and goals of the district, to determine the measures of effectiveness they will implement beginning with the 2021-2022 school year. In addition, the committee should develop reasonable transition plans and timelines for any changes to the PEPG system, as determined by the steering committee, taking into consideration the existing evaluation cycle, and when summative evaluations will be completed.

For more information, please contact Emily Gribben at Emily.gribben@maine.gov.

Proposed Rule Chapter 8: Rules Relating to the use of Essential Programs and Services Targeted Funds for Economically Disadvantaged Students

The Maine Department of Education is proposing a new Rule Chapter 8 that outlines the ways in which districts may use the targeted funding allocation, which was enacted by the 128th Legislature, to support economically disadvantaged students. The purpose of the funding is to increase achievement among economically disadvantaged students through extended learning programs. The rule includes eligible uses of the funds and a process for districts to certify the appropriate use of these funds.

The proposed rule was posted in the Secretary of State Newspaper ad on December 19, 2018. The comment period ends January 18, 2019 at 5 PM.

The proposed Rule Chapter 8 can be found here (proposed rules are listed in order by rule number).

Comments can be submitted by email to Tyler Backus at tyler.backus@maine.gov or by mail to Tyler Backus, 23 State House Station, Augusta, Maine 04333