Maine Integrated Youth Health Survey Administration Postponed

Dear Superintendents and Principals,

The Maine Integrated Youth Health Survey (MIYHS) has been conducted in the February of odd-numbered years since 2009, with the next administration due in February 2021. Given the extraordinary circumstances due to the COVID-19 pandemic, the MIYHS will be postponed to Fall 2021. With a significant portion of students learning remotely in some capacity, high quality data collection is not feasible for the 2020-2021 academic year. Postponing the survey will reduce the burden on schools and increase the chances of securing high quality data on students’ mental, physical, social, and emotional health.

We ask for your help in making the fall 2021 MIYHS successful by registering to participate early. Our partner, Pan Atlantic Research, will send out Fall 2021 registration information this winter. We are also excited to announce that select schools will have the option to conduct their surveys online next fall! Please stay tuned for more information.

If you have any questions or concerns, please contact Jean Zimmerman at jean.zimmerman@maine.gov or Korey Pow at korey.pow@maine.gov.

Priority Notice: Maine DOE seeks public comment on waiving requirement that 21st CCLC programs operate only during non-school hours

In response to the unprecedented obstacles schools, teachers, students, and their families are facing amid the COVID-19 pandemic, the U.S. Department of Education (USDOE) has offered an additional waiver to state education agencies, pursuant to section 4201(b)(1)(A) of the Elementary and Secondary Education Act of 1965 (ESEA).  Under Title IV, Part B of the ESEA, section 4201(b)(1)(A) requiring that 21st Century Community Learning Centers (21st CCLC) programs operate only during non-school hours or periods when school is not in session.  If granted, this waiver would allow 21st CCLC program providers in Maine to temporarily operate with greater flexibilities to better meet the needs to students and families during the 2020-2021 school year.

This waiver would grant the Maine Department of Education (DOE) temporary authority to permit its 21st CCLC programs to provide supplemental services when school is in session, but students are not receiving in-person instruction.  For example, it would be permitted that a teacher provides additional 21st CCLC-funded academic supports for a group of students during a remote learning day when those students are not otherwise engaged in facilitated instruction with their classroom teacher.

The Maine DOE continues to work diligently to support Maine’s schools and educational communities as the 2020-2021 school year begins.  Given the hybrid instructional approaches many schools have adopted this year, students may benefit from dedicated staff and enhanced resources to help with remote lessons, independent work, and other enrichment opportunities during the portion of the week when remote lessons learning is occurring.  It is for reasons such as these that the Maine DOE has chosen to pursue this waiver.

As part of the statutory requirements for seeking this waiver, the Maine DOE must solicit and respond to public comment on its waiver request as well as provide evidence of the available comment period.  This 15-day public comment period shall begin on September 29, 2020 and conclude on October 14, 2020.

Comments may be submitted to: travis.w.doughty@maine.gov

Middle School Career and Technical Education Has a New Web Page! Grant Information and Resources: Check it Out!

Middle School Career and Technical Education (CTE) provides an opportunity for Maine middle school students to experience hands on learning, workplace skills, and career exploration. CTE empowers them to explore interests and discover activities that are inspiring. It allows students to experience potential career pathways, and gives them an awareness of the many options that are available.

In June of 2017, the legislature enacted law to expand CTE opportunities by requiring Maine schools to provide access to developmentally appropriate CTE for middle school students (grades 6-8). To assist with this new opportunity, there is currently a new grant application available for CTE centers and regions to implement pilot programs in  the 2019-2020 and 2020-2021 school years. To kick off this new initiative, the Maine State Board of Education provided federal and special revenue funding in school year 2018-2019 for pilot programs.

Through the current pilots, middle school students are discovering the many opportunities that are available to them in CTE! These pilots have included summer CTE camps, professional development opportunities, hands on CTE tours, as well as after school CTE programs.

The Middle School CTE programs rely on collaboration between the CTE centers, regions and the middle schools. CTE centers and regions have oversight of the CTE programming and can assist with resources. The middle schools and CTE centers/regions work together to design programs that meet the needs of the students, and provide an engaging learning experience. Alignment with the middle school CTE standards is required for all programs. These standards are in draft form, and are being reviewed and revised through the implementation of the current pilot programs. The current draft standards can be found here.

For additional information please visit our new web site at https://www.maine.gov/doe/learning/cte/schools/middleschool or contact Margaret Harvey at margaret.harvey@maine.gov

 

Professional Learning Opportunity: Learning Design Lab at Bucksport Middle School

Bucksport Middle School is proud to host a Maine Department of Education Learning Design Lab on Wednesday, June 5th, 2019. The Learning Design Lab will focus on technologies used for project-based learning. Participants will learn from students and teachers in four different classes, spanning grades 5-8.

  • The school’s Digital Media Club will share how they have created a digital newspaper, video announcements, and event recordings;
  • The Gifted and Talented Art program will model ways iPhoto can be used for photo manipulation;
  • 7th grade social studies students will show how they are using several technologies for their Greek mythology project; and
  • Several 5th & 6th graders will introduce participants to their TinkerCAD projects that were used to create bubble wands and boats with 3D printers.

After visiting classrooms, educators will have time to debrief the experience with lead teachers and to be supported as they plan ways to bring what they’ve learned back to their schools. Bucksport Middle School students and teachers are looking forward to leading a day of learning, as well as an afternoon work session where they and participants can develop new ideas together!

  • Date: Wednesday, June 5th, 2019
  • Time: 8:30am – 2pm (arrival begins at 8:00am with light refreshments)
  • Location: 100 Miles Lane, Bucksport, ME 04416
  • Open to all Maine educators who have completed the fingerprinting and background check process through the Maine DOE as part of your employment in your local district.
  • Free to attend
  • Contact Hours: Educators can earn 5.5 contact hours
  • Registration (please complete by Thursday, May 30th at 5pm):

Agenda

8:00am: Arrival (light refreshments will be provided)
8:30am: Welcome and Introductions
9:00am:  Student-led presentations
Digital Media Club (Grades 5-8)
Digital Photo Manipulation (Grades 7-8)
10:00am: Break
10:15am:  Student-led presentations
Greek Mythology Project (Grade 7)
-3D Printing (Grades 5-6)
11:15am: Lunch (will be provided)
11:45am: Conversations with lead educators
12:45pm: Supported planning time
1:45pm: Closing and Reflections
2:00pm: End

For answers to questions or more information, please contact: Amanda Nguyen, Digital Learning Specialist at Amanda.Nguyen@maine.gov

Beginning of School Year Checklist for Completing Reports

The following checklist is designed to assist districts with publicly funded students in completing required reporting.  The dates listed after each report are when the report is open for entry and due for certification, if required.

Synergy

The Synergy Student Information System is now open for the 2018-2019 school year. If you are a new user or, an existing user who needs changes to system access, please complete the system access form and return to the Maine DOE Helpdesk.

Please note, the first three uploads in Synergy must be done in order (State ID – only if needed, Student Enrollment and Student Personal). Manual entry will allow all three sections to be entered at once so the order is not as critical.

The following items are available. Please visit the Maine DOE Data Resources webpage for Synergy codes to be used for the items below and detailed instructions for entry.

☐ State ID Import – Caution! Please verify the student has not already been previously enrolled in the State of Maine at any time before using this.  Duplicate student IDs create inaccurate data and are not always easy to resolve.

☐ Student Enrollment

☐ Student Personal

☐ Economic Status

☐ Special Education Services – Please remember to use the start date of the services even if this was in a previous year.  Synergy will create a new line for each year the student received the services

☐ EL if applicable

☐ CTE schools and other concurrent schools may only enter their information after the primary school has done their enrollment information.

☐ Attendance, Truancy and Behavior as often as possible but at a minimum, quarterly for certification purposes

☐ Future dates are not permitted in the system.

☐ NEO Staff updated

Beginning of Year Reports and Certifications in DC&R

The following items can be accessed from DC&R. Guidance is available on the Maine DOE Data Resources webpage.

☐ Maine Schools and School Approvals due August 1.  This report must be completed to enter staff information:

Contacts and Questions

If you have questions about these reports, (i.e. what should be entered) please contact the specialist listed below:

  • Accountability: Penny Henry 624-6855
  • Attendance: Rick Bergeron 624-6840
  • Audits/EF-S-07:  Stephanie Clark 624-6807
  • Behavior/Bullying/Restraint and Seclusion: Sarah Ricker 624-6685 or Meredith Backus 624-6865
  • Maine Schools: Charlotte Ellis 624-6696
  • School Approvals: Pam Ford-Taylor 624-6617
  • Special Education: Brandi Giguere 624-6648
  • Truancy: Gayle Erdheim 624-6637
  • Financial Reports (actual expenditure and actual revenue): Tyler Backus 624-6635
  • School Nurse Report: Meredith Backus 624-6865

If you have questions about accessing the reports, please call or email the helpdesk. 624-6896 or medms.helpdesk@maine.gov

If you do not have credentials for Synergy or NEO – Access forms for Synergy and NEO if needed are located on the Maine DOE Data Resources webpage  These forms must be signed by Superintendent and returned to medms.helpdesk@maine.gov.