National Board Certified Teacher Scholarship Funds Available!

Are you a secondary school teacher who is interested in becoming National Board Certified? Are you a district who is eager to offer this rigorous professional learning opportunity to your teachers?  State law, 20-A MRSA Section 13013-A subsection 5 & 6; as amended by PL 2012 c. 702, established the National Board Certification Scholarship Fund to encourage teachers to apply to, and enroll in, the certification program offered by the National Board for Professional Teaching Standards, or its successor organization.

A school administrative unit, or a publicly supported secondary school or CTE region, may request scholarship funds on behalf of its teachers who meet the requirements.

In fiscal year 2019-20, Maine DOE will allocate $75,000 to the scholarship fund, and shall award an amount equal to the cost of the certification program, less any other funds received by the applicant, on a first-come, first-served basis to teachers accepted into the certification program.

For more information and eligibility requirements please go to National Board Certification Scholarship.

 If you have questions, please contact Denise Towers at  or by phone at 624-6863.

MaineCare Seed adjustments to be made, review Q419 reports by October 11, 2019

The recovery of Q4′ 19 MaineCare Seed will occur in the October 2019 subsidy payment and the Maine DOE is asking Districts to review their reports by October 11, 2019 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q4′ 19 by October 11, 2019.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link.  Anyone who currently has Special Education Director permissions to the Special Education module, will automatically have permissions to access MaineCare reports. For security purposes, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is or 207-624-6896.
  2. Click on the Student Data tab
  3. Click on the Student Report tab
  4. Select MaineCare in the Reporting Area drop-down
  5. Choose the quarterly Seed report and the report type (private/public)
  6. Once the report appears on the screen, choose the export button.

    save icon
    report buttonClick view report button

You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with the following to

  • Identify the type of report (public or private) and the quarter in which the claims are located.
  • State Student ID
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services: Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district or extended school year services in an out of district placement must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

For more information or technical assistance related to MaineCare Seed, please contact

Dedham School Receives Riding for Focus Mountain Biking Grant

Submitted by Tim Pearson, Physical Education/Health Teacher at Dedham School, part of AOS #47.

Dedham School is excited to announce it is a grant recipient for the 2019-2020 Specialized Foundation Riding for Focus school program.

Riding for Focus is a school-based program designed to provide schools with everything they need to get middle school students riding bikes, including a turnkey physical education curriculum, comprehensive teacher training, and a fleet of bike and safety equipment.

Bikes lined up on rack

Riding for Focus provides a combination of cycling, fitness, and academic performance, all while instilling a lifelong passion for cycling for students who participate in the program.

Additionally, the program explores and tracks how cycling can positively affect student learning, health, and wellbeing with a focus for those with learning differences such as ADHD.  Starting this fall, mountain biking will be a regular part of all middle school students curriculum.

For more information contact Tim Pearson at or 207-843-6498 or check out this YouTube Video about Riding for Focus School Cycling Program.

Get to know the Maine DOE Team: Meet Brandi Cota

Maine DOE team member Brandi Cota is being highlighted this week as the part of a Get to know the DOE Team campaign! Learn a little more about Brandi in the brief question and answer below.

What are your roles with DOE?

I am the Office Specialist for the Maine Learning Technology Initiative. I provide support for the MLTI 1:1 grant program by collecting applications, assisting in the review and approval, also with writing and processing of our contracts. I manage the billing for all of the 200 + schools in the MLTI program which includes invoicing, tracking device inventory, and processing payments. I also assist with event planning, managing the inventory of the leased devices throughout the state, and communicating with technology staff at our schools.

In addition to my work on the MLTI program I provide support for Preschool Development Grant and I am also a part of the Morale Team and the Procurement Resource Group.

What do you like best about your job?

What I enjoy most about my job is to assist in the planning of events like the MLTI student conference. Being apart of events where we are able to see first hand the innovative work that Maine students are doing with technology in our schools. Working on the morale team and spending time planning and participation in fun events with my coworkers is very fulfilling. I also enjoy getting to communicate with teachers and school staff all over the state.

How or why did you decide on this career?

After my time in the Air Force I spent most of my career working in retail management. Even though I enjoyed it I realized I needed a more reliable work schedule as a parent. I switched to the business administration career field when I moved to Maine, and I thought the Department of Education would be a perfect fit.

What do you like to do outside of work for fun?

I spend the majority of my free time with my 10 year old son, close friends and family. I enjoy watching my son play in his games, and this time of year I love watching Packers football. We also like to go to the movies, the beach, attend concerts, and traveling to new places.

Important Reminder and Webinar Assistance: Due Date Approaches for Quarter 1 (Q1) Attendance, Behavior, Bullying, and Truancy Data Review

In order to assist SAUs with their legislatively mandated data reporting, the Maine Department of Education Data Team is offering a free webinar to review the requirements and new features. The webinar is strongly encouraged for those responsible for the compilation and entry of the required data.

The Quarter 1 Reporting and Certification Webinar will be held on Tuesday, October 1st from 10:00 am to 11:00am. (note, this webinar has been rescheduled from Tuesday, September 17) If you did not sign up for the previously scheduled date, please use the Registration URL and the Webinar ID:  562-931-003 to let us know you will be joining us, if you did sign up already, no need to re-register!

The Department of Education offers quarterly windows for districts to review, for accuracy and comprehensiveness, the data that has been entered and reported to us. It is our hope that review of this data on a more regular basis will save district personnel time and work at the end of the year, and that it will provide time for analysis and to make any necessary corrections.

The certification period for Quarter 1 (Q1), which includes attendance, behavior, bullying, and truancy opens October 1st.  Review and certification are required by October 15th. Superintendent certification is required for all quarterly reports.

Attendance-New This Year:

  1. Attendance is now collected in discrete quarters. Please attend the webinar for additional information.
  2. Quarter 1 attendance will be used for the average daily attendance (ADA) reporting requirements for Title V. There will not be a separate Title V ADA collection.
    Why?  Each year the US Department of Education begins the process for determining Title V eligibility for both the State and Federal grants, starting in late November.  Part of that eligibility is asking each state to provide several pieces of data on all their districts, including average daily attendance (ADA).  Without this data, no district would be eligible for the Federal (Small Rural Schools Achievement or SRSA) grant, and districts that are eligible for the State (Rural Low-Income Schools or RLIS) grant would get a reduced allocation, as 30% of the allocation formula is based on ADA from all eligible districts.
  • Attendance data certification can be found here, and guidance on reporting attendance can be found here.
  • Behavior data certification can be found here, and guidance on reporting behavior can be found here.
  • Bullying data certification can be found here and guidance on reporting bullying can be found here.
  • Truancy data certification can be found here, and guidance on reporting truancy can be found here.

If you have difficulties navigating to Synergy or NEO, please call the Helpdesk at 624-6896 or email at

All due dates for reports are listed on the MDOE reporting calendar. All quarterly reports are based on the following months:

  • Quarter One (Q1)– As of Oct 1 (to include July, August, Sept) – due Oct 15
  • Quarter Two (Q2) – As of Jan 1 (to include Oct through Dec) – due Jan 15
  • Quarter Three (Q3) – As of April 1 (to include Jan through March) – due April 15
  • Quarter Four (Q4)– As of July 1 (to include Apr through June) – due July 15