EPA Releases Diesel Emissions Grant Information for Tribal Applicants

The U.S. Environmental Protection Agency is announcing the Clean Diesel Tribal Grant Competition, a grant competition for tribal applicants with projects that reduce diesel emissions in high-impact areas. Each applicant may request up to $800,000 in federal funding, with $2.0 million available for the grant competition overall.

Key Points

  • The grant competition will give priority to projects based on significant reduction in diesel emissions and exposure in areas with poor air quality, as well as areas that are exposed to a disproportionately high amount of air pollution from diesel fleets.
  • Eligible applicants for a Clean Diesel Tribal Grant are intertribal consortiums, tribal governments, and Alaskan native villages.
  • Funding may be used for projects involving eligible diesel vehicles, engines and equipment, which may include:
    • School buses
    • Class 5-Class 8 heavy-duty highway vehicles
    • Locomotive engines
    • Marine engines
    • Nonroad engines, equipment, or vehicles used in construction, cargo handling including at airports and ports, agriculture, mining, or energy production including stationary generators and pumps.


Webinars will be available for applicants to learn more about this grant opportunity. Information regarding webinar time/date, access, links to the webinars, and webinar topics is included below.

  • Webinar dates:
  • Webinar access:
    • Call-in Number: 1-202-991-0477
    • Access Code: 414-9804#
  • Webinar Topics:
    • Overview of Funding Opportunity: Source, Eligibility
    • Eligible Vehicles, Engines, and Equipment
    • Eligible Projects
    • Cost Share Requirements
    • DERA Option Eligible Mitigation Action for Volkswagen Settlement
    • Funding Restrictions
    • Submission Requirements
    • Evaluation Requirements
    • Tools and Resources
    • Question & Answer Period

If you have any questions, please contact CleanDiesel@epa.gov, pat.hinckley@maine.gov, or visit the Clean Diesel Tribal Grants web page for more information.

End of School Year Checklist for Completing Reports

The following checklist is designed to assist districts with publicly funded students in completing required end of year reports.  The dates listed after each report are when the report is open for entry and due for certification, if required.


The following items are available in the Synergy Student Information System. Please visit http://www.maine.gov/doe/data/helpdesk.html#resources for Synergy codes to be used for the items below.

☐   Update Attendance

  • All students with an enrollment must have attendance entered
  • Please register for the Chronic Absenteeism Webinar on June 12, 2018 at 1:00 for discussions on the data where districts can ask questions and discuss resources available to ensure accurate data. https://attendee.gotowebinar.com/register/4892409320166524419☐   Update Truancy

☐  Special Education – exit any students who have left special education:

☐   Update BehaviorNote: all enrollments exited with an expulsion must have an expulsion incident in the behavior module

  • Special Education will not need to be ended unless the student is exiting the special education program. Special Education services will need to be uploaded each year.

☐  Update/End ALL Enrollments:

  • DOE will NOT be automatically ending enrollments
  • Concurrent enrollment MUST be ended before the primary enrollment can be ended
  • All students will need to be exited on their actual last day of school. This may be verified using “Attending Student Report”
  • June 30 should not be automatically populated for the last day of school.
  • Future exit dates are not permitted in the system.
  • Ending a student’s enrollment will end Economic Status and Truancy – to avoid this, update Truancy records prior to ending enrollments
  • New enrollments will need to be uploaded/entered as well as special education information each school year.

Annual End of Year Reports and Certifications: 

The following items can be accessed from DC&R. Guidance is available at http://www.maine.gov/doe/data/helpdesk.html#resources.

  • April 4 YR Graduation Report April 25 – June 8
  • Accountability (coming soon) – certified by Superintendent. June 8 – June 29
  • April 1 Countscertified by Superintendent. May 2 – June 29
  • Attendance certified by Superintendent. June 4 – June 29
  • Behavior certified by Superintendent. June 4 – June 29
  • Special Education Exit Reportcertified by Special Ed Director or Superintendent. June 1 – June 29.
  • Truancycertified by Superintendent. June 4 – June 29
  • Bullying reporting –  certified by Superintendent. June 15 -June 29.
  • Report of Adult Education for Subsidy Purposes for Calendar Year 2017 –  June 1-July 15 .
  • School Nurse Annual Report.  May 25 – July 31.
  • Restraint and Seclusion Reportcertified by Superintendent. June 15 – August 1.
  • Q4 Actual Balance Sheet July 1 – August 25
  • Q4 Actual Expenditure July 1 – August 25
  • Q4 Actual Revenue July 1 – August 25
  • Q1 Budget Expenditure – Due by 8/25/2018 or 30 days after the budget passes, whichever is later
  • Q1 Budget Revenue (coming soon) – Due by 8/25/2018 or 30 days after the budget passes, whichever is later.
  • Maine Schools and School Approval (coming soon) – Certified by Superintendent (more information to follow soon)
  • Special Education Teachers, Paraprofessionals, and Related Services Personnel – Due to technical issues in NEO, data collection for the EF-S-05 Part 2; Special Education Teachers, Paraprofessionals, and Related Services Personnel, will be delayed. It is anticipated that the report will open in NEO during the summer and will be due in September, 2018. The open date and due date will be announced when the technical issues have been resolved. For questions regarding the EF-S-05 Part 2, contact Brandi Giguere at brandi.a.giguere@maine.gov or 624-6648.
  • Public Preschool Annual Report – Due by July 31 Note: This report should be submitted directly through the survey link in the linked notice. Send questions to Nicole Madore at Nicole.madore@maine.gov  or 624-6677.

Contacts and Questions

If you have questions about these reports, (i.e. what should be entered) please contact the specialist listed below:

If you have questions about accessing the reports, please call or email the helpdesk. 624-6896 or medms.helpdesk@maine.gov

If you do not have credentials for Synergy or NEO – Access forms for Synergy and NEO if needed are located at: http://www.maine.gov/doe/data/helpdesk.html#resources  These forms must be signed by Superintendent and returned to medms.helpdesk@maine.gov.

Maine DOE Data Coordinator, Charlotte Ellis and Helpdesk Manager, Shannon Bartash will be available for questions at the Superintendent conference on June 28th.

Certification System Educator Portal to be Released Statewide

The Maine Department of Education is completing final testing on the educator portal of the new online certification system and will release the portal as soon as testing is completed. The educator portal will be utilized for processing only renewal applications for the first few weeks.  The certification department is still accepting paper applications for initial credentials and fingerprints, but all renewal applications MUST be processed through the new online system.

Key Items to Know

  • If your certificate/authorization expires on 7/1/2018, please know that just your application through the online system must be received by that date. Your effective date for your new certificate/authorization will be the date your completed application was received.
  • If you are employed in a school district in Maine, please contact your certification chairperson to ensure you have been recommended for renewal.
  • No additional documentation will be needed if you are renewing a provisional or professional certificate and have been recommended by your district chairperson.  However, if you are renewing any other certificate or do not work in a Maine school district please ensure you have your documents ready to upload in PDF format.
  • Give yourself enough time to complete the process in one sitting.  The application process will not save and you will need to start over if you exit the application.
  • Instructions on how to create your account as well as other support documents will be posted on all channels listed below so please keep lookout for these communications.

Further communications and updates will be available on the Maine Department of Education Certification Webpage, Maine DOE’s official Facebook and Twitter pages, and the DOE newsroom.

Guidance on District Technology Plan Development for 2017 – 2018 and 2018 – 2019

Over the past few months, there have been a number of questions about expectations for completing and submitting to the Department district technology plans. This correspondence is designed to answer those questions for district and school administrators, in particular, those who are responsible for developing technology plans.

Has the Technology Plan Requirement Changed?

Yes, there are three main points here:

  1. The federal technology plan requirement for E-rate eligibility no longer exists.
    • Districts still need to maintain copies of approved plans and approval letters for the time specified to your district under federal requirements at the time you last submitted a plan.
  2. Districts should include their technology plan in their Comprehensive Education Plan.
    • This is not submitted to the Department, however, superintendents certify this is complete on their School Approval Application, which is submitted to the DOE.
  3. The MLTI Participation Agreement includes additional guidance.
    • Superintendents signed participation agreements when their schools opted into an MLTI solution.
    • A sample participation packet can be found at the link below: http://www.maine.gov/doe/mlti/policy/responsibility_sau/index.html
    • Two parts are relevant to the new technology plan expectations:
      • “#3. SAU agrees to address how MLTI will support its school and district goals in its Board-approved technology plan.”
        • This does not mean that the DOE needs to review or approve your plan.
      • “#11. SAU agrees to take part in studies, surveys, etc. related to the MLTI (e.g. Bright Bytes).
        • This part enables us to have state-wide insight on the impact of MLTI and the use of the technology for better teaching and learning outcomes.

What Does This Change Mean for My District?

  • In 2017 – 2018, we’ve asked districts that receive state support for participation in MLTI and whose current approval expires in June 2018, to share their technology plan with us. This can be accomplished using the short form provided to districts earlier this year (see below).
  • In 2018 – 2019, only the schools that are participating in the MLTI Apple and HP opt-ins (have those solutions or packages) will be asked to provide information to the Department. Districts will be asked to have students and staff complete the BrightBytes survey in the fall of 2018, no later than November 30, 2018, and may be asked a few additional questions by the Department.
  • For those districts that want technical support as they review their data or create action plans related to technology use, the Department will still provide support and will be continuing to work with BrightBytes to offer online and in-person learning opportunities.

Form for 2017 – 2018:

  • The form to be submited to the DOE is substantially shorter. A number of districts have gathered a small group of stakeholders and completed this task in a matter of hours.
  • The form can be found here: http://www.maine.gov/doe/mlti/techplan/2018DistrictTechPlanForm.docx
  • The goal of the new form is to encourage:
    • Purposeful and intentional use of technology for teaching and learning
    • Planning for technology use with multiple stakeholders
    • Alignment of technology use to your schools/districts’ mission or priorities
  • The form requires you to pick five data points from BrightBytes and create an action plan to improve each.
    • This means that you need to administer the BrightBytes survey to your students and staff.
    • Advice: Pick a unifying theme or overarching goal, and then think of the data points as five indicators of progress toward that goal.
    • Rationale: Doing so allows you to align your technology plan to existing school and district priorities and allows you to talk with teachers and students about using technology in a way that already supports the teaching and learning that is happening (instead of thinking of it as one more thing to do).
  • For districts that want feedback on this form, please submit it to Amanda.Nguyen@maine.gov by June 30th. You will receive feedback over the summer.

If you have any questions about this, you can reach out to Amanda Nguyen Digital Learning Specialist for the Maine Department of Education at  Amanda.Nguyen@maine.gov or 207-624-6656.


Gifted & Talented Applications

The 2018-19 Gifted and Talented Program Application forms are now available on the web: http://www.maine.gov/doe/gifted/programcomponents/forms/index.html

All applications are due by September 30, 2018

At the web address you will find:

  • Renewal applications with instructions (for SAUs that have an already existing gifted and talented program);
  • Initial applications with instructions (for SAUs that do not have a gifted and talented program);
  • Waiver request form (for SAUs that would like a one year waiver from having a gifted and talented program); &
  • Extension request form (for SAUs that require more time to complete their renewal or initial application)

All applications must be submitted to GT.DOE@maine.gov by September 30, 2018.

If you have any questions, please contact Ida Batista at ida.batista@maine.gov or 624-6795.