Clarification on Proposal of MaineCare Benefits Manual Section 106, School-Based Services 

On Tuesday, January 21, 2020, MaineCare filed the proposed Section 106, School-Based Services rule (Chapters II and III) with the Secretary of State’s office. At that time, a version of the proposed rule was shared publicly, although the rulemaking documents will not be available online until January 29, 2020, as per the standard Administrative Procedure Act (APA) process. 

Since that time, the public hearing has been rescheduled to Tuesday, February 18, 2020 at the Augusta Civic Center. This change, and other formatting changes to the proposed rule, will be posted online on January 29, 2020. At that time, MaineCare Services will send out a e-message notice and email to its Interested Parties, with a link to the proposed rule. 

In the meantime, MaineCare requests that any interested parties who would like to submit public comments, please wait until the public comment period has opened on February 18, 2020.  We apologize for any confusion this has caused.  If you have any questions about this notice, please contact Trista Collins, State Medicaid Educational Liaison.

MaineCare Seed adjustments to be made, review Q1-20 reports by January 15, 2020

The recovery of Q1-20 MaineCare Seed will occur in the January 2020 subsidy payment, and the Maine Department of Education (MDOE) is asking School Administrative Units (SAUs) to review their reports by January 15, 2020 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q1-20 by January 15, 2020.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link below

https://neo.maine.gov/DOE/neo/Dashboard

Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permissions to access MaineCare reports.

As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.

  1. Click on the Student Data tab
  2. Click on the Student Report tab
  3. Select MaineCare in the Reporting Area drop-down
  4. Choose the quarterly Seed report and the report type (private/public)
  5. Click view report button
  6. Once the report appears on the screen, choose the export button.

You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree, along with the following, to Denise.towers@maine.gov.

  • Identify the type of report (public or private) and the quarter in which the claims are located.
  • State Student ID
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services: Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district, or extended school year services in an out of district placement, must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

For more information or technical assistance related to MaineCare Seed, please contact Denise.towers@maine.gov.

School-Based Services Training Survey, Due December 31.

 In partnership with our colleagues at Department of Health and Human Services(DHHS), we are asking special education directors to complete a brief survey regarding MaineCare, so we can better tailor professional development for special education providers.  

MaineCare will be proposing a new section of the MaineCare Benefits Manual, Section 106, School-based Services. We anticipate the rule will go into effect July 1, 2020. To help ensure successful implementation of this rule, MaineCare is offering a series of trainings to school district personnel, agencies, and any other stakeholders who would like to know more about what health-related services may be billed to MaineCare through this new section of policy.  

We are asking all school-based services providers to complete a survey regarding training needs. The survey results will allow MaineCare to provide access to support and resources, and adequate training prior to implementation.  

In-person trainings will be scheduled on a first-come, first-served basis, and grouped geographically whenever possible. Because there are over 200 school districts and hundreds of stakeholders who need training, we will do our best to meet the needs of your staff. Preference will be given to current MaineCare providers. We will also provide two online, self-directed MaineCare Basics trainings, along with an updated MaineCare in Education Pre-Implementation Training Guide for Providers, which will be posted and available on the day that the new Section 106 policy is legally adopted.  The online MaineCare Basics self-directed trainings will be prerequisites for individuals attending the in-person training.  

Please complete the School-Based Services Training Survey by December 31, 2019. Please, only one response per agency or school administrative unit. One of the questions asks you to identify the number of staff in need of each of the training courses offered. Please refer to the Section 106 Policy Guides, Presentations, and Training document for the training descriptions on the MaineCare in Education webpage.

Please contact Trista Collins with questions.

Save the Date: Training Opportunity on Serving Highly Mobile Students (Homeless, Foster, Migrant, Military)

Join us for an interactive session on the educational provisions designed to promote the educational stability of highly mobile students. Please complete this survey to register and share with us what you would like to get out of the training. Thank you!

Intended Audience: McKinney Vento Homeless Liaisons and Foster Care Points of Contact (Please be sure your information is updated in NEO if you are the SAU contact).

Hosted by Maine Department of Education’s  Office of School and Student Support Team members, Gayle Erdheim gayle.erdheim@maine.gov and Amelia Lyons amelia.lyons@maine.gov.

Portland: March 9, 2020, at the Italian Heritage Center

Bangor: March 10, 2020, at United Technologies Center

Houlton: March 13, 2020, location TBD

Maine Continues to Align Special Education Programming with Federal Standards; No Extra Technical Assistance Required

The results of an annual review by the US Department of Education’s Office of Special Education Programs (OSEP) has yielded that Maine does not currently require any extra technical assistance from the federal government for its special education programming.

Maine’s Special Education Programing was highlighted recently for meeting federal requirements for serving the needs of children with disabilities. The newly released report is an extension of that review and further evaluates the work of Maine’s special education services and outcomes.

The annual review is based on data from the Maine Department of Education and local schools, in addition to an in-depth evaluation of state need. This is the first year that OSEP has not required that Maine receive specialized technical assistance, beyond what is offered to all states.

View the report (PDF)

The new federal status can be attributed to much of the work that has been underway for the past few years by education professionals around the state, including special education directors, teachers, education technicians, and school and district administrators, in addition to the work of the Maine Department of Education to identify areas of growth and provide additional support in those areas. Improvement can also be credited to the specialized technical assistance that has been provided by OSEP in previous years.

The Maine Department of Education would like to thank all of the education professionals in Maine, especially those who work in special education and have spent pain-staking amounts of time on the necessary paperwork, reports, meetings, and plans that help our state not only to meet these stringent requirements, but also for taking on the ever changing and important work of serving the special needs of children with disabilities. Your hard work and determination is vital to our education system and to our state.