New District Human Resource Role Available in Online Certification System

The Maine Department of Education is excited to announce the availability of a new district human resource role in the state’s online educator certification system. The new role in MEIS (Maine Educator Information System) can be requested for district human resource staff by the superintendent.

This new role will provide the user the ability to view the districts certification (violations) report as well as any district employees up for a credential. Prior to granting this role, the staff member will need to create an account for themselves (if they do not already have one) in MEIS.

Once a staff member has created an account and has been granted the district human resource role, instructions on navigating to the certification report will be sent to the user via email.

Contact the Maine DOE Helpdesk for additional help.

 

Recording & Materials from Presentation About ESSA & Report Cards

The Maine Department of Education held a presentation on Monday, December 10 about the details of Maine’s Model of School Support under the Every Student Succeeds Act (ESSA) which includes the release of the new, user-friendly, public Report Cards in early January. Below is a link to a recording of the session and links to the PowerPoint Presentation, in addition to all of the handouts from the presentation.

Further questions about Maine’s ESSA Plan, Maine’s Model of School Support, and the Report Cards should be directed to Acting Director of Learning Systems, Janette Kirk Janette.Kirk@maine.gov or ESEA Federal Programs & School Turnaround Director Chelsey Fortin-Trimble Chelsey.A.Fortin@maine.gov.

School Safety and Security Bulletin: Emergency Operations Planning

Throughout the 2018- 2019 school year, the Maine Department of Education, State Fire Marshal’s Office, Department of Health and Human Services, Maine State Police, Maine Sheriffs Association, Maine Chiefs of Police Association, and the Maine Emergency Management Agency will provide tips and resource information to Maine schools to help provide some guidance for identifying signs and preventing school violence.

School Safety and Security Bulletin  – December 2018

Further questions and inquiries can be send to Pat Hinckley, Maine DOE Transportation and Facilities Administrator at pat.hinckley@maine.gov.

Withdrawal of Proposed Changes to Chapter 101 MUSER

The Maine Department of Education’s Office of Special Services has reviewed comments made to the proposed changes to Chapter 101: Maine Unified Special Education Regulations (MUSER) Birth to Twenty and has decided to withdraw the proposed changes at this time.

Some proposed changes will need to be reconsidered based on comments from the field. Other proposed changes will be pursued, with some refinements, in the future.

Since time does not allow for additional changes, a public review and comment period, and provisional adoption and submittal to the Legislature by the second Friday in January, the Department has decided to withdraw the proposed changes to Chapter 101.

All of the comments submitted will be retained and the Department will continue to work on what we believe to be improvements to the rule, with the goal of beginning a new rulemaking process next summer.

The Maine DOE’s Office of Special Services would like to thank the individuals who attended the public hearing and/or submitted written comments on the proposed rule.

For further information please contact the Maine Department of Education’s Office of Special Services at 624-6676.

 

Ensuring Local Data Systems are Configured Properly For State Reporting #WhyDataMatters

Schools and districts use a wide range of different data systems to report required data to the Maine Department of Education (DOE), in addition to meeting their own diverse data needs. Because of this, data systems are highly configurable. It is very important for schools and districts to understand how their own systems are set up to ensure that their data is reported correctly to Maine DOE.

The Department has become aware of instances where a school’s data was unintentionally not reported correctly for a number of reasons and ends up surfacing significant issues in an unexpected way. It is important to understand that because local school units have their own data systems, configuration issues will need to be investigated and found at the local level.

Here is an example of a configuration issue, brought to the Department’s attention recently, that was found and fixed by a local school unit: Incorrect coding of dismissal (even within 5 minutes of the end of the day, for example) led to students being counted as absent. Customizing the local system, in this case Powerschool, fixed the issue and decreased the district’s ADA% absent.

Scheduling and attendance configuration issues affecting attendance reporting have also been discovered by districts using Infinite Campus.

The Department encourages School Administrative Units to work with local vendors to ensure that the settings and configurations of your local system are aligned correctly for state reporting.

For further questions about reporting, please contact the Maine DOE Helpdesk at medms.helpdesk@maine.gov.