CDC Notifies Public of Confirmed Measles in Maine

Maine Department of Education is sharing the notice provided by the Maine Center for Disease Control regarding a school aged student with a confirmed case of Measles. Schools that were directly involved/at risk have been contacted and have received guidance from the CDC epidemiologist.

If schools who are not affected are contemplating notification beyond what has already been provided to the media by the CDC, the following questions should be considered when making the decision:

    1. What message do you want to send that isn’t already in the news/social media?
    2. What are you telling families to do in response to the information?
    3. Who is going to be handling the parent response?

If school personnel have further questions, we encourage local conversations with the school nursing staff, who are in contact with Emily Poland, School Nurse Consultant at the Maine Department of Education.

 

PRIORITY NOTICE: Seeking Public Comment for a Tydings Amendment Waiver

The Maine Department of Education (DOE) is seeking 30 days of public comment from May 22 – June 20, 2019, on a Tydings amendment waiver application (waiver from §421(b) of the General Provisions Act) to the U.S. Department of Education (USDOE). The Tydings amendment waiver seeks an extension to the availability of Elementary and Secondary Education Act (ESEA) §1003(a) funds awarded during Federal fiscal year (FY) 2017.

Maine DOE Leadership participated in a call with USDOE program staff on Friday, May 10, 2019. During this call, the USDOE outlined next steps regarding Maine’s submission of an amendment to the Maine ESSA State Plan. The Maine DOE is working to provide the necessary information as expeditiously as possible. During this time of pause, the Maine DOE is unable to utilize 1003(a) funds. USDOE approval of the Tydings amendment waiver would allow the Maine DOE to make available 1003(a) funds to Maine schools identified for tiered supports, once the pause is lifted.

The U.S. Department of Education requires state educational agencies, when seeking waivers from statutory or regulatory requirements, solicit public comment on the application, respond to public comments, and provide evidence of the available comment period. The Maine Department is requesting the period of availability for $2,578,500.00 of 1003(a) funds be extended from September 30, 2019 to September 30, 2020.

A copy of the letter seeking waiver from §421(b) of the General Provisions Act can be downloaded with key elements of the request included below.

Federal program affected by the requested waiver

Maine’s Model of Support for eligible Tier III (Comprehensive Supports and Intervention or CSI) and Tier I (Additional Targeted Supports and Intervention or ATSI) support under section 1003(a) of ESEA, as amended by the ESSA of 2015, is immediately impacted by the Department’s waiver request. This request is seeking to extend the availability of $2,578,500.00 to support eligible Maine schools.  The funding will assist schools in engaging in whole-school reform by meeting school and student needs.

Impact to Student Achievement

Waiving §421(b) of the General Provisions Act (Tydings waiver) will directly impact student achievement by allowing the Maine Department of Education to provide increased support for school and classroom leaders during the 2019-2020 school year. Maine is committed to providing a differentiated method of support to struggling schools. Maine’s Model of Support includes coaching and mentoring for school leaders, evidence-based professional learning for educators, and content-specific instructional coaching in classrooms. This process requires all eligible Tier III schools to annually partner with educators, families, and community members to complete a comprehensive needs assessment (CNA). During this process each school team analyzes local academic and non-academic data, identifies promising practices and concerning trends, determines root cause,and creates meaningful goals and a plan for continuous improvement.

Monitoring

The Department will continue to work with schools eligible to receive Tier III (CSI) and Tier I (ATSI) support to ensure funds are utilized in a manner that is reasonable, necessary and allowable under the ESEA, as amended by the ESSA of 2015. The Maine Department of Education will continue to ensure proposed uses of funds align with the school’s completed CNA.  Schools eligible to receive Tier III (CSI) supports will continue to document all school improvement related work within DirigoStar (Indistar), the Department’s online project management tool. Each school is also supported and monitored by an assigned school leadership coach. Maine DOE leadership and instructional coaches visit each Tier III eligible school several times throughout the school year.

Continuity of Services to Students

Schools will continue to utilize their completed CNAs to direct and implement the work without negative impact to specific student populations. The extension to the period of availability of funds will ensure schools will have an increased opportunity to access funds to further target supports and meet the needs and goals of the schools, students, and educators as determined in the CNA. Schools will continue to share and engage with communities and families in ways they have found beneficial, and which meet the needs of schools and their communities.

Comments may be submitted to: ESSA.DOE@maine.gov

Free Training, Technical Assistance, Equipment and Materials for Public Preschool Programs

The Maine Department of Education (DOE) has received a grant from the US Department of Education to support public preschool teachers, special educators, principals and special education directors in providing high quality classroom environments and inclusion practices for 4-year-olds.

The program is being offered through Maine Roads to Quality Professional Development Network (MRTQ PDN), a University of Maine System partnership between University of Southern Maine (USM) and University of Maine (UMaine), that includes the University of Maine Center for Community Inclusion and Disability Studies (CCIDS) which has expertise in providing training and technical assistance around inclusionary practices.

MRTQ PDN will contract with Maine DOE and partner with Child Development Services to provide online training and technical assistance to 3 classrooms of 6 participants each. Teams must include the preschool teacher, ed tech, principal, special education director, elementary special education teacher, and a CDS consultant or teacher. The purpose of team participation is to ensure consistent understanding and application of the course content so that high quality inclusive practices will be supported and sustained.  All team members will receive certificates of contact hours which support certification renewal and/or local professional development requirements.

This project will serve as a pilot to help Maine DOE gather information on what schools need to best support all preschool age children, including those with special needs and disabilities.

Upon completion of training and technical assistance, each public preschool classroom teacher who has participated will receive $1500 in mini-grants for materials and supplies to support high quality preschool inclusionary environments.

For more information, or FAQ view the application or contact Nicole Madore at Nicole.madore@maine.gov

 

End of School Year 18’-19’Checklist for Completing Reports

The following checklist is designed to assist districts with publicly funded students in completing required end of year reports.  The dates listed after each report are when the report is open for entry and due for certification, if required.

Synergy:  The following items are available in the Synergy Student Information System. Please visit the Synergy Instructions Helpdesk Page for Synergy codes to be used for the items below.

   Update Attendance – All students with an enrollment must have attendance entered.

   Update Truancy – All students who have met the threshold for truancy must have a truancy incident entered.

  Special Education – exit any students who have left special education: Special Education will not need to be ended unless the student is exiting the special education program. Special Education services will need to be          uploaded each year.

   Update Behavior – Note: all enrollments exited with an expulsion must have an expulsion incident in the Behavior module.

   Update/End ALL Enrollments (done last):

  • DOE will NOT be automatically ending enrollments
  • Concurrent enrollment MUST be ended before the primary enrollment can be ended
  • All students will need to be exited on their actual last day of school. This may be verified using “Attending Student Report”
  • June 30 should not be automatically populated for the last day of school.
  • Future exit dates that are more than 7 days out are not permitted in the system.
  • Ending a student’s enrollment will end Economic Status and Truancy – to avoid this, update Truancy records prior to ending enrollments
  • Ending enrollments will prevent you from manually updating Attendance Data. Once an enrollment has been ended, attendance data can only be modified by uploading the data.
  • New enrollments will need to be uploaded/entered as well as special education information each school year.

Annual End of Year Reports and Certifications:

The following items are Annual Reports for the 2018/2019 school year. Instructions for these reports can be found here:

https://www.maine.gov/doe/data-reporting/collection/helpdesk/resources/data-reporting-instructions

The report listed below is linked directly to its corresponding certification report in NEO

Graduation Phase I : April 1 – May 15

Graduation Phase 1 Instructions

Maine Schools and School Approval – Verified and certified by Superintendent by May 3 – June 14th

Instructions for Maine Schools

Accountability– Verified and certified by Superintendent. May 13 – June 21

Accountability Report Instructions

Attendance – Verified and certified by Superintendent. June 4 – June 29

Attendance Reporting Instructions

Behavior – Verified and certified by Superintendent. June 4 – June 29

Behavior Reporting Instructions

Special Education Exit Report – Verified and certified by Special Ed Director or Superintendent. June 1 – June 31.

Special Education Exit Reporting Instructions

Truancy – Verified and certified by Superintendent. June 4 – June 29

Truancy Reporting Instructions

Bullying reporting –  Verified and certified by Superintendent. June 15 -June 29.

Bullying Reporting Instructions

Report of Adult Education for Subsidy Purposes–  June 1-July 15.

EF-M-39 Report of Adult Education Instructions

School Health Annual Report.  May 25 – July 31.

School Health Annual Report Instructions

Restraint and Seclusion Report – Verified and certified by Superintendent. June 15 – August 1.

Restraint and Seclusion Reporting Instructions

Graduation Phase II: July 1 – August 30

Graduation Phase II Instructions

Q4 Actual Balance Sheet July 1 – August 23

Actual Balance Sheet Instructions

Q4 Actual Expenditure July 1 – August 23

Actual Expenditure Instructions

Q4 Actual Revenue July 1 – August 23

Actual Revenue Instructions

Q1 Budget Expenditure – Due by 8/2/2019 or 30 days after the budget passes, whichever is later

Budget Expenditure Instructions

Q1 Budget Revenue (coming soon) – Due by 8/2/2019 or 30 days after the budget passes, whichever is later.

Budget Revenue Instructions

Contacts and Questions:  If you have questions about these reports, (i.e. what should be entered) please contact the specialist listed below:

Attendance: Trevor Burns 624-6678 Trevor.R.Burns@Maine.gov

Maine Schools: Katherine Warren 624-6716 Katherine.Warren@Maine.gov

Special Education: Brandi Giguere 624-6648 Brandi.A.Giguere@Maine.gov

Financial Reports: Tyler Backus 624-6635 Tyler.Backus@Maine.gov

Truancy: Gayle Erdheim 624-6637 Gayle.Erdheim@Maine.gov

School Approvals: Pam Ford-Taylor 624-6617 Pamela.Ford-Taylor@Maine.gov

Behavior/Bullying/Restraint and Seclusion: Sarah Adkins 624-6685 Sarah.Adkins@Maine.gov

Accountability: Katherine Warren 624-6855 Katherine.Warren@Maine.gov

School Nurse Report: Emily Poland 624-6688 Emily.Poland@Maine.gov

If you have questions about accessing the reports, please call or email the helpdesk, 624-6896 or MEDMS.helpdesk@maine.gov

If you do not have credentials for Synergy or NEO, the district superintendent may grant access using the appropriate webform on the Helpdesk Page:

Synergy Access Request

NEO Access Request

Transformational Leader’s Network Summer Conference

School principals, this is all about YOU! Join us for a great professional development opportunity that allows you to focus on goals that matter to you. Therefore, please come with two goals for your school and two goals for your personal professional development!

Hosted by: Maine Department of Education

Special Presenter: Gordon Donaldson, Fran Farr, Stephen MacDougall

Cost: DOE will cover the costs for the conference registration, hotel lodging, daily breakfast and lunch (dinners will be on your own), and required texts. Contact hours for the conference and for TLN sessions throughout the year may be used for recertification

Dates:  June 23, 2019 to June 26, 2019. No activities planned for Sunday, and dismissed by 2 p.m. on Wednesday.

Location:  Senator Inn

The Maine Department of Education invites you, as the leader of a Maine school, to take advantage of a great opportunity to join the Transformational Leaders’ Network (TLN) for a yearlong experience. The Network brings principals together to support school improvement and, most importantly, to promote leadership growth.  The TLN is part of DOE’s commitment to support schools trying to improve.

DOE will cover the costs for the conference registration, hotel lodging, daily breakfast and lunch (dinners will be on your own), and required texts. Contact hours for the conference and for TLN sessions throughout the year may be used for recertification.

Principals will bring their own school improvement goals to the conference and, in a variety of formats, draw up plans for their leadership work in the coming school year.

What are the objectives of the TLN?    

  • Establish a supportive learning network
  • Develop knowledge of the resources available to you and your staff to assist in successfully transforming teaching and learning
  • Reduce the isolation that you may often feel by connecting you with other leaders engaged in improving their schools
  • Provide a forum for celebrating successes and addressing challenges with your colleagues