Maine DOE Update – March 21, 2019

From the Maine Department of Education


Reporting Items

Graduation Reporting Phase One

Based on feedback from our school and district colleagues who have been responsible for the graduation reporting process in the past, we have divided the tasks into what we hope are more timely and manageable steps.  We recognize the hard work being done to ensure accuracy of the data reported, and would like to offer technical assistance with the process of meeting this federal requirement. | More

MaineCare Seed Adjustments to be Made, Review Q219 Reports by April 12, 2019

The recovery of Q219 MaineCare Seed will occur in the April 2019 subsidy payment and the Maine DOE is asking districts to please review their reports by April 12, 2019 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q219 by April 12, 2019. | More

| Visit the DC&R Reporting Calendar |


News & Updates

Maine DOE to Host 2019 Farm to School Cook-Off

The Farm to School Cook-off showcases the culinary skills of school food service staff and students, while promoting locally grown products in school meals. Each volunteer team, consisting of one school food service staff and one student, will prepare a breakfast and lunch meal within a specific time frame using at least two ingredients that are grown, raised, caught, or manufactured in the State of Maine and meet National School Breakfast and Lunch Program requirements as well as one USDA food. | More

Nominations Sought for the 2019 Maine Curriculum Leader of the Year

The Maine Curriculum Leaders’ Association is excited to announce that nominations are now being accepted for the 2019 Curriculum Leader of the Year. | More

New Visual Tool Available to Help Communicate Purpose of the MEAs

With the upcoming MEA testing window opening soon, the Maine Department of Education has created a visual tool to help schools and districts when communicating with families and communities about the Maine Educational Assessments (MEAs). | More

Updated Language Use Survey Now Available

Through the concerted efforts and dedication of our English Learner Advisory Council, and with feedback from our colleagues in the field, the Department of Education has refined our statewide Language Use Survey. We believe these minor changes have created a more quality document that will aid in ensuring valid identification. | More

Maine DOE Employee of the Week: Nate Menifield

Visual and Performing Arts Specialist, Nate Menifield is the Maine Department of Education’s Employee of the Week. Get to know a little more about Nate.  | More


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

Maine DOE Data Team Announces Annual Data Entry Training

August 6th thru August 15th, the Maine Department of Education Data Team will be hosting regional data entry trainings. This annual training is geared toward district and school level staff who are tasked with reporting student/staff data to the Maine DOE. | More

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Maine DOE Update – March 14, 2019

From the Maine Department of Education


Reporting Items

Reminder: Regional School Calendars Due May 3, 2019

School administrative units and private schools approved for tuition purposes are expected to establish regional school calendars, in coordination with their local secondary career and technical education school, by May 3, 2019. | More

| Visit the DC&R Reporting Calendar |


News & Updates

PRIORITY NOTICE: Information Regarding ESEA Dashboard and Implementation of the Federal Accountability Model Under ESSA

Data requests submitted to the Maine DOE by the February 8, 2019 deadline will be completed by Friday, March 15, 2019. The updated data sets will be uploaded to the ESEA Dashboard and provided to Superintendents for review on Monday, April 15, 2019. | More

Administrative Letter: Clarification on Requirement to Ensure Parents’ Meaningful Access to IEP Information

Title VI of the Civil Rights Act of 1964 guarantees parents’ right to receive communication from their children’s schools in a language they can understand. The US Department of Education has provided guidance (PDF) clarifying that, “State Education Agencies (SEAs) and Local Education Agencies (LEAs) have flexibility in determining what mix of oral and written translation services may be necessary and reasonable for communicating the required information to parents with limited English proficiency.” | More

Release of FY2018 Title IA Basic Disadvantaged and Program Improvement Funds for General Title IA Reallocation-Title IA FY2019 Summer School

The Maine Department of Education’s ESEA Federal Programs Title IA Office is announcing the availability of approximately $700,000 of FY18 Title IA Disadvantaged and Program Improvement funds for Title IA reallocation purposes. | More

FY2018/2019 Tribal Clean Diesel Funding Request for Applications (RFA) Changes; Deadline is April 3

The U.S. Environmental Protection Agency has combined fiscal year 2018 and 2019 Clean Diesel Grant funding into one Request for Applications (RFA). An additional $2.0 million in grant funding has been added to the already open FY18 Tribal RFA for a total of $4.0 million available. | More

School Safety and Security Bulletin: Fire Alarm Changes and Codes

Throughout the 2018- 2019 school year, the Maine Department of Education, State Fire Marshal’s Office, Department of Health and Human Services, Maine State Police, Maine Sheriffs Association, Maine Chiefs of Police Association, and the Maine Emergency Management Agency will provide tips and resource information to Maine schools to help provide some guidance for identifying signs and preventing school violence. | More

Nominations Now Open for Maine Volunteer Roll of Honor Awards

Volunteers are the heartbeat of Maine and it is volunteer recognition season.  Nominations are currently being accepted for the Governor’s Service Awards, Maine Volunteer Roll of Honor and Young Maine Volunteer Roll of Honor. | More

Maine DOE Employee of the Week: Mary Adley

Mary Adley, Coordinator of State Agency Programs and Special Projects, is the Maine Department of Education’s Employee of the Week. Get to know a little more about Mary.| More


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Maine DOE Update – March 7, 2019

From the Maine Department of Education


Reporting Items

PRIORITY NOTICE: Reminder to Review and Report any District Data Errors in 2019/20 Subsidy Printouts (ED 279s) by March 15, 2019

The Maine Department of Education would like to acknowledge the hard work of school districts in ensuring that the data they submit to the Department is as accurate as possible. Each year there are a handful of data errors that districts notice after the release of the ED 279 printouts and these can have a significant impact on subsidy. | More

| Visit the DC&R Reporting Calendar |


News & Updates

PRIORITY NOTICE: Maine Department of Education’s Position on School Mascots and Logos

Because our schools must provide safe, inclusive, and respectful learning environments, and because schools teach many lessons by example, DOE urges schools to refrain from using mascots and logos that depict Native American tribes, individuals, customs, or traditions.| More

Guidance Regarding Automated Translation/Interpretation Services

As Maine districts have experienced increasing numbers of students and parents who speak languages other than English, there has also been an increase in the availability of machine or automated translation/interpretation software and apps. | More

Resources to Help Schools Eliminate Browntail Moth Nests

The Maine Department of of Agriculture, Conservation, and Forestry has put together the resources and information below to help Maine schools eliminate Browntail Moth nests | More

National Congress on School Transportation Writing Committees Seeking Input

The National Congress on School Transportation (NCST) is accepting change requests from any interested party on the National School Transportation Specifications and Procedures. | More

The Maine Association of School Nurses (MASN) is Seeking Nominations for School Nurse of the Year 2019

The purpose of this award is to recognize the contributions of Maine School Nurses by honoring one school nurse who has demonstrated leadership and excellence in the practice of school nursing. | More

Seeking Additional Maine Schools for Social Emotional Learning Pilot Program

The Tobacco and Substance Use Prevention and Control Program with the Maine Centers for Disease Control and Prevention (MECDC), in partnership with the Maine Department of Education (Maine DOE), is seeking additional schools that would like to implement the social emotional learning (SEL) program, Second Step, funded by a grant through MECDC. | More

Maine DOE Employee of the Week: Sarah Adkins

Sarah Adkins, Student Assistance Coordinator, is the Maine Department of Education’s Employee of the Week. | More


Maine Schools Sharing Success Stories

Somerset Valley Middle School Shares Recent Highlights & Successes

Somerset Valley Middle School is located in Hartland, Maine.  It is currently grades 3-8.  The district is in the process of consolidating due to a new high school/middle school construction project. | More

Senator King Visits LearningWorks Afterschool

Senator Angus King visited the LearningWorks 21st Century Community Learning Center Afterschool program in Biddeford on Friday, February 8th. | More

Windham Middle School Named a Common Sense School

RSU 14, Windham Raymond Schools, has been working very hard to help their students become responsible and safe in their digital lives.  | More

The Five Town CSD and MSAD #28 Held the First Ever Remote School Day in Maine

This process began last summer when we convened a group of teachers representing K-12 staff to begin working on the idea.  | More

Event Highlights from Downeast School and William S. Cohen School in Bangor

Highlights of great things happening in Bangor including the welcoming home of a deployed Military Service Member.   | More

Dike-Newell School’s Classroom Buddy Reading Initiative Supports Literacy and Building Community

Dike-Newell School is a Pre-Kindergarten through Second Grade elementary school of 250 students, located in Bath, Maine.  | More

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Maine DOE Update – February 28, 2019

From the Maine Department of Education


Reporting Items

The Special Education Staff Certification Report (EF-S-05 Part II) Open on March 1, 2019; Deadline is April 5, 2019

The EF-S-05 Part II Special Education Staff Certification report must be verified and certified by the Special Education Director in the Maine DOE’s NEO System. | More

| Visit the DC&R Reporting Calendar |


News & Updates

Certification Processing Reduced to Three Weeks

The Maine Department of Education is pleased to announce that its certification office has reached its operational goal of a three-week turnaround time for processing educator certification applications that are complete. This is an enormous improvement from the significant processing times educators have been experiencing. | More

Comprehensive Needs Assessment (CNA) Follow-up and Guidance for 2019-20

Thank you for the tremendous efforts put forth to complete a district level CNA during the 2017-18 school year. The intent behind this process was to streamline state and federal requirements into one succinct document to support districts in making data driven decisions. | More

Public Comments Sought on Maine’s Individuals with Disabilities Education Act (IDEA) Part B Application for Federal Funds

The Maine Department of Education (DOE) is seeking public comments on its annual application for federal funds under Part B of the Individuals with Disabilities Education Act (IDEA), which covers services to children with disabilities, ages 3-20. | More

Streamlining the Basic School Approval Process; New Release Date May 1, 2019

Based on feedback from schools and districts around the state over the past year, the Department is working hard to bring school administrative units a leaner and more streamlined school approval process. | More

Reminders for Storm Closures and Updated Guidance for Remote School Days

This school year, Maine has already experienced a number of weather-related school day cancellations. As in other recent years, this may cause some districts to exceed the number of storm days that were originally planned for in the school calendar. | More

Reminder of Cybersecurity Opportunity for Students

As a reminder, ‘GirlsGoCyberStart’, an exciting national program that uses online games of discovery to introduce high school girls to the cybersecurity field, is open for registration. Young women in high school who excel in the GirlsGoCyberStart game will have the opportunity to win scholarships and other prizes. | More

Maine DOE Employee of the Week: Adriane Ackroyd

Adriane Ackroyd, Maine Department of Education’s Food Service Program Coordinator is the Maine Department of Education’s Employee of the Week. | More


Maine Schools Sharing Success Stories

Awesome Things Happening at James F. Doughty School in Bangor

Mrs. Kathryn Kennedy of James F. Doughty School (JFDS) is one of eighteen educators from across America to have been selected to participate in Memorializing the Fallen — a teacher professional development program from National History Day®. | More

Caravel Middle School’s Top Priority is Doing What is Best for Students

In RSU 87 we work to provide the best possible educational experience to the students in our community. We support staff development in order to help our staff be as effective as possible in their position(s) and be responsive to students. We use a student-centered decision making model so that our top priority is always what is best for our students. | More

Madison Junior High School Provides Students with Quality Learning Experiences

Madison Junior High school staff, students, administration and parents work together to create a productive, positive, and rewarding atmosphere in which our students will learn and grow. We work hard to create lasting memories through quality learning experiences and special events. | More

Carmel Elementary School Shares their Success with One Book, One School Experience

Picture the combo gymnasium/cafeteria, typical of schools built in the mid 70’s. Enter one hundred fifty-three kindergarten through grade four students. Today, students efficiently organize into pre-determined discussion groups; they wait patiently, anticipating the work that is about to begin. They know how to do this work. One Book, One School has been part of the school community in one version or another for over a decade. There is an air of expectation and enjoyment in the gymnasium: purposeful talk is about to begin. | More

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Maine DOE Update – February 21, 2019

From the Maine Department of Education


Reporting Items

EPS High-Cost Out-of-District Report (EF-S-214) Open for Reporting on March 1, 2019; Deadline is April 15, 2019

The EF-S-214, also known as the EPS High-Cost Out-of-District Report will be open for data entry to Maine public schools on March 1 in the Maine DOE’s NEO Portal. | More

| Visit the DC&R Reporting Calendar |


News & Updates

PRIORITY NOTICE: 2019/20 Subsidy Printouts (ED279s) Now Available with Explanation of Funding Changes

The fiscal year 2019-2020 ED 279 subsidy printouts are now available. The subsidy printouts are provided based on the $1.1 Billion in General Purpose Aid funding recommended for FY 2019-2020 by Governor Janet Mills in her FY 2020-2021 biennial budget. | More

MEDIA RELEASE: Maine Participates in National Cybersecurity Opportunity for Young Women in High School

To help educate more young women about the opportunities in the field of cybersecurity, Governor Janet Mills, the Maine Office of Information Technology, and the Maine Department of Education are promoting ‘GirlsGoCyberStart’, an exciting national program that uses online games of discovery to introduce high school girls to the field. | More

Maine Schools Sharing Success Stories

Oceanside High School, Setting Students up for Success

Submitted by Jesse Bartke, Interim Principal at Oceanside High School and written by Jenny Goode, GT Teacher and  Hannah Faesey, Social Worker. At Oceanside High School in Rockland, a system has been established that supports students to build a foundation of success as they enter High School and then encourages them to challenge themselves and focus their education on individual passions.  | More

River View Community School Takes the Kindness Challenge

Submitted by Vicki Duguay, Principal, River View Community School in MSAD 11. River View Community School in South Gardiner, part of MSAD #11, has taken a concerted effort to increase the kindness factor within our school. We believe that the promotion of kindness among our students and school community is vitally important to the atmosphere within our school. | More

MSAD 49 Partners with Harvard University School of Education

Submitted by Reza Namin, Superintendent of Schools for Maine School Administrative District 49. Under leadership of Superintendent Dr. Reza Namin, Maine School Administrative District 49 has implemented a partnership with the Harvard University School of Education. 47 teachers, staff, and specialists in 8 Professional Learning Communities are taking part in the partnership. | More

Healthy Decisions Day a Success at Maranacook Community Middle School

Submitted by Kristen Levesque, Principal at Maranacook Community Middle School. Healthy Decisions Day is an annual event at Maranacook Community Middle School, that is organized by the school counselor, Gwen Mohlar, with support from other staff.  | More

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

Seeking Schools to Participate in “Youth Mindfulness” Opportunity

The Maine DOE has teamed up with OmKids and Radiant Beginnings to offer a 2-hour, in-person training on a video-based mindfulness and stress relief curriculum to support students’ and teachers’ emotional health.  This opportunity is available to a small number of Maine schools that include PreK through grade 5 | More

Professional Learning Opportunity: Leveraging Free Technology to Create More Inclusive Classrooms

The Maine Department of Education and Microsoft are collaborating to offer educators the opportunity to participate in a program from March 2019 to June 2019. The program will focus on leveraging free technology tools available to Maine educators to create more inclusive classrooms. A Microsoft Learning Consultant will lead these sessions. | More

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities