Category Archives: Dispatches

Biddeford Middle School Music Teacher among top 25 semi-finalists nationwide for Music Educator of the Year

Biddeford Middle School Music Teacher Amy Delorge was recently named a top 25 semi-finalist from a field of 2,000 nominees nationwide for Music Educator of the Year.  The winner will be named on December 15, 2016 at the Chicago Midwest International Band Clinic.

“It is an honor to be considered among those who make such tremendous contributions to the field of music education in this prestigious group,” stated Delorge, a music teacher for 24 years.  “This nomination is a wonderful opportunity to celebrate the accomplishments of the Biddeford Middle School Band Program and its consistent growth serving our school and community.”

The eligibility criteria include: current, full-time educators in the U.S. who teach music in public, private or homeschools K-16; five or more years of music education and/or performance experience; demonstrate successful transferring of knowledge and passion to their students in hopes of developing their creative skills; conducted personal research and are experts in music history, theory, processes and techniques; and have devoted a major part of their careers to the advancement of music education.

Certification of superintendent election or reelection

The Maine DOE is reminding administrators and school board members of the approaching deadline for annual certification of employment of Superintendent of Schools and related forms to be completed and submitted to the Department.

School boards must meet by Dec. 31 to elect a superintendent if their superintendent’s contract expires in 2017 and then must submit a report on employment of their superintendent to the Maine DOE by Jan. 31.

Additional information including forms and instructions can be found here.

Please contact Danielle McKay at danielle.mckay@maine.gov or 207-624-6663 with questions.

Reminder: annual audits due December 30, 2016

  • The Department requests all annual audits, requests, and correspondence be submitted electronically to DOE.Audit@maine.gov, or through the direct link on the audit website.
  • Municipalities are not required to submit, and are kindly requested to withhold from submitting, their municipal annual report/town report to the Department. The municipal annual report cannot be accepted in lieu of the complete municipal annual audit. Municipal school units are required to submit either a combined annual audit or a school department audit and a municipal audit to Maine DOE.
  • 20-A MRSA §6051 (6) states that annual audit reports are due within six months after the end of the audit period; e.g., reports for the fiscal year ending June 30 are due on or before December 30.
  • Per 20-A MRSA §6051 (1-K), Maine DOE must receive a SEFA (Schedule of Expenditure of Federal Awards), which includes federal award expenditures for all reporting entities, regardless if an A-133 audit is not required to be conducted. The SEFA provides information needed by Maine DOE to conduct sub-recipient monitoring as required by US DOE and is due at the time of the annual audit. In municipal school units where a combined audit is not conducted, this means that Maine DOE receives a SEFA for the School Department and the city/town.
  • If a management letter is prepared by the auditor, a copy should be submitted to Maine DOE with the annual audit as this letter provides Maine DOE with information needed to conduct sub-recipient monitoring as required by US DOE. Authority to request this is provided to MDOE under 20-A MRSA §6051 (1-F).
  • 20-A MRSA §6051 (1) states that it is the school board’s responsibility to submit the audit unless it is included in the engagement letter that the audit firm will submit the audit to Maine DOE on behalf of the school board.

State and Federal Requirements

State Requirements

20-A MRSA §6051
Title 20-A: Education, part 3: elementary and secondary education, Chapter 221: school records, audits and reports, Subchapter 2: audits

Federal Requirements

2 CFR 200.501 Audit Requirements

  • Audit required. A non-Federal entity that expends $750,000 or more during the non-Federal entity’s fiscal year in Federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of this Part.

Maine Military Interstate Children’s Compact Commission (MIC3) To Meet Friday, Dec. 9

The next meeting of the Commission on Educational Opportunity for Military Children will be held on Friday, Dec. 9 at 9:00 a.m. in room 500 of the Cross Office Building, located at 111 Sewall Street in Augusta.

All 50 states, plus the District of Columbia, belong to the Military Interstate Children’s Compact Commission (MIC3). Each state appoints a council to oversee the implementation of the Compact at the state level.

States that sign on to the Compact commit to doing what it takes to:

  • Enroll children of military families at their new schools as quickly and seamlessly as possible, even in the absence of normally required official records and immunizations; and
  • Ensure that students with parents in the Armed Forces stay on track to graduate on time, even when such students’ academic records don’t comply perfectly with local graduation requirements.

More information about MIC3 is available at http://www.mic3.net/ or http://maine.gov/doe/special/military.html. Interested parties can request copies of the Dec. 9 meeting agenda by contacting Tyler Backus, Maine DOE’s Military Education Liaison, at tyler.backus@maine.gov.

Schools to offer CPR and automated external defibrillator (AED) instruction

Schools to offer CPR and automated external defibrillator (AED) instruction

The 127th Maine Legislature passed LD 556, “An Act to Require Public Schools to Offer Instruction Related to Cardiopulmonary Resuscitation (CPR) and the Use of an Automated External Defibrillator (AED).” Consequently, Maine Department of Education rule Chapter 41 has been adopted.

All students must now be offered training in how to perform CPR and understand how to use an AED prior to graduation.  This includes the current senior class.  Details of Chapter Rule 41 are available on the state website, but a few key points to note are:

  • This rule requires school districts to offer all students training in CPR and the use of AEDs some time prior to graduation. The instruction can happen for students at any time in middle or high school.
  • The requirement is NOT for certification in CPR or AED use; however a certification course would meet the requirement.
  • Hands only CPR with a psychomotor skills component will meet the CPR requirement and does not require a certified instructor. The American Heart Association (AHA), the American Red Cross or other nationally-recognized programs offer the most current national evidence-based emergency cardiovascular guidelines. They also incorporate psychomotor skills development into the instruction.  There are several online resources available for teachers or other instructors to utilize.
  • The standards for instruction in AED use may not require the use of an AED but must include an explanation of AED use.
  • All public schools, including charter schools, are required to comply with this rule.

To support implementation of this new law, the AHA Maine Founders Affiliate and the Maine Association for Health, Physical Education, Recreation and Dance have secured a number of CPR in Schools Training Kits.  If you are interested in borrowing a kit, you can click here to download the form or contact kathymwilbur@gmail.com.

For more information on the new requirement contact Susan Berry, Maine DOE’s Health Education & Health Promotion Coordinator, at susan.berry@maine.gov.

SAT Content Workshops Presented by the College Board and Maine DOE

 

SAT Alignment to Standards and Instruction

Participants in this day-long workshop will learn about the SAT Suite of Assessments and the resources available to support student learning and teacher instructional strategies.  A close look into the question structure and critical alignment to standards will be led by the subject area specialists of the Maine Department of Education.

We will provide an overview of the format of the SAT and the SAT benchmarks and go into greater detail regarding the reports that can be created through the K12 Assessment Reporting Portal.  Specifically, we will focus on the Question Analysis Reports and Instructional Planning, which can be used by educators to monitor growth and target instruction.

Participants will also learn about the College Board’s partnership with Khan Academy, in which students can engage in individualized practice.

Because we will be using live data in the K12 Assessment Reporting Portal, all participants must bring a laptop to individually manipulate the data.  Participants will also need to ensure that they are authorized data users and can access the K12 Assessment Reporting Portal prior to attending this workshop.

Teachers, Department Chairs, and Content Specialists in ELA and Mathematics should register to attend.

CAMPUS LOCATION DATE TIME REGISTRATION
Hilton Garden Inn Bangor Bangor 12/13/2016 8:30AM-3:00PM HERE
University of Maine at Farmington Farmington 12/14/16 8:30AM-3:00PM HERE
University of Maine at Presque Isle Presque Isle 12/16/16 8:30AM-3:00PM HERE
Saint Joseph’s College of Maine Standish 1/13/17 8:30AM-3:00PM HERE

Important Notice: Technical issues delay due date for quarterly review

A revision has been made to quarterly report review dates, which include truancy, behavior, bullying, and aggregate daily attendance and aggregate daily membership (ADA/ADM).

Continue reading

Annual School Bus Purchase Program opens November 1

The Maine Department of Education is accepting applications for new school buses through the annual School Bus Purchase Program. The application process opens Nov. 1 and closes Nov. 25.

Continue reading

Vicki Kimball Named CTE Teacher of the Year

On Oct. 7, during a statewide learning conference at Lewiston Regional Technical Center, Vicki Kimball was named Maine’s Career and Technical Education (CTE) Teacher of the Year. She accepted the award in front of nearly 500 colleagues.

Continue reading

Proposed changes to Chapter 115, “Certification, Authorization and Approval of Education Personnel”

On April 6, 2016 the Maine Department of Education received a letter from the US Department of Education, Office of Special Education which reflected the impact of the Every Student Succeeds Act (ESSA) on the Individuals with Disabilities Education Act (IDEA) Part B application. ESSA reactivated an IDEA statutory provision which requires that special education teachers be fully certified. The Office of Special Education Programs (OSEP) is requiring that Maine amend the Chapter 115 regulations by June 30, 2017 to come into compliance with the reactivated IDEA statutory provision. As Department staff began to address the OSEP concerns it became evident that there were components of Chapter 115 that need to be revised for all educators. The State Board of Education voted unanimously at its Oct. 12 meeting to initiate the joint rulemaking process with the Department.

Continue reading