School Located Vaccine Clinic Toolkit Updated

Things have changed in the past several months. The return to school this fall is going to look very different. One thing has not changed; students need to be immunized. Immunizations remain the single most effective way to protect Mainers against many diseases and some cancers. August in National Immunization Awareness Month, and we need to work together to reinforce the importance with our staff, students, parents, and communities. The National Association of School Nurses has many resources on influenza vaccine that can be used by school nurses and other staff to promote immunization as a public health strategy for prevention.

One of the measures to assist us in getting children back to school right now is to prevent illness. With cold and flu season approaching, schools will find it even more difficult to differentiate symptoms of COVID-19 from other common illnesses. For this reason, it is even more important to encourage all our families and staff to be fully immunized against the diseases preventable by vaccine that are required for school entry, as well as seasonal influenza.

We are encouraging all Maine SAUs to host vaccine clinics to increase influenza vaccination rates for Maine. Schools can do this as a standalone entity or in partnership with local medical providers and the School Located Vaccine Clinic Toolkit can assist you in the process. The Maine Immunization Program in partnership with Public Health Nursing is hosting clinics right now to help kids get caught up on those routine vaccinations that might have been missed due to the pandemic. Information about these appointment-only clinics can be found here. Please feel free to share this with your families.

Maine Department of Education will be hosting a webinar that will thoroughly review each section of the School Located Vaccine Clinic Toolkit on August 18 from 11a-12p. Register Here.

For more information, contact the School Nurse Consultant at

Data, It’s Important!

Accurate and updated data are critically important to helping Maine Department of Education provide the support and information Maine schools need.

Synergy is now open for the 2020-2021 school year

Synergy, Maine Department of Education’s state student information system, is now open for entering 2020-2021 student information, including 2020-2021 enrollments. Information on manually entering and uploading 2020-2021 student data can be found here.

Please note: you will be unable to enter 2020-2021 student data if your organization has yet to complete the Maine Schools module for 2020-2021.  You may also encounter issues with entering staff data if Maine Schools is not completed.  All public, private, and charter schools, as well as regional programs need to complete the NEO Maine Schools module.  There are currently over 50 organizations who have not fully completed this task for 2020-2021.

Information on and instructions for Maine Schools can be found here.

Do we know how to contact you?  In order for the Maine Department of Education to be able to communicate effectively with schools and districts, staff contact information needs to be updated as quickly possible when there are changes in staffing.  At this point in time, this is particularly important for school and district administrators.  The Department is sending many communications via email regarding information and resources related to the pandemic and preparations for returning to instruction.  If staff contacts are not up to date, you may miss out on important information.  If you have questions about updating contacts, please contact the Helpdesk at 207-624-6896 or

Please join us for a webinar on this topic, “Updating and Maintaining Contact Information”–Thursday, August 13, from 1 to 2 pm.  Please use  this link to register:

PRIORITY NOTICE: Update for Personal Protective Equipment Ordering

Personal Protective Equipment (PPE) and other materials have been ordered by the Maine Department of Education (DOE) for the purpose of supplementing the supplies of Maine’s public schools and certain other educational organizations that serve publicly funded students. This supplemental supply of materials includes items for the use of both staff in public schools and publicly funded students.

We STRONGLY encourage all eligible organizations to place their orders as soon as possible. In addition, it is important to note that the transport and delivery teams are working expeditiously to get supplies across the state, therefore it is critical that they are able to make contact and deliver at the established times.  Please confirm correct contact information and deploy your team to be ready to accept delivery as scheduled.

The table below shows what types of organizations can order PPE and other materials, and the users (student and/or staff) that are included. Please note that the approved amounts are necessarily based on imperfect estimates of need, and for that reason DOE intends to review the use of the materials early in the school year in order to adjust the calculations for potential, additional orders.

Type of Organization How the Organization Orders and Receives Materials from DOE Supported PPE Users
Regional School Unit, School Administrative District, Municipal School Unit, Maine Indian Education, Community School District, “Town Academy”, and Charter School Direct from the state warehouse to the school unit using the online ordering system. Staff and publicly funded students
Career and Technical Education Centers: materials should be ordered via the school unit which serves as the fiscal agent.

Regions: materials should be ordered directly via the online ordering system.


Staff and publicly funded students
Private Special Purpose and Non-Traditional Limited Purpose schools Direct from the state warehouse to the school using the online ordering system. Publicly funded students
Private Non-Sectarian Schools Direct from the state warehouse to the school using the online ordering system. Publicly funded students
Child Development Services CDS staff at DOE will place the order. CDS regional sites will receive the materials. Organizations serving students funded through Child Development Services (CDS) will need to contact CDS to determine amounts and methods of delivery. Staff and publicly funded students


In order to ensure that the inventory is not depleted before every organization has had a chance to submit an order, it has been necessary to set approved order amounts for the first order of materials. These amounts were based on a limited timeframe (45 school days) and upon student and staff numbers. Allocations can be found here.  A guide for when specific supplies should be used and by whom is available here. The use of materials will be monitored from the start of the school year so that the inventory and additional efforts for procurement can be adjusted in line with demonstrated need.

Seeking Innovative Educational Leaders to join Maine’s Leadership Development Program  

The Maine Department of Education (DOE) is pleased to announce the opportunity for Maine leaders to participate in the 2020-2021 Maine Leadership Development Program (LDP) cohort!  The Maine LDP is an initiative designed to build and strengthen instructional leadership skills among Maine’s educational leaders at the school, district, and state levels. In our ongoing efforts to support and foster the educational expertise in Maine, educators who aspire to do the same are invited to take advantage of this high impact opportunity!  

During the 2019-2020 school year, The Maine DOE partnered with the National Institute for School Leadership (NISL) to prepare the first cohort of candidates to become certified trainers and facilitators of future cohorts.  The 2020-2021 cohort will be led by Maine leaders committed to excellence in education.    

Maine’s LDP is delivered through a blended learning model including case studies, inquiry, and hands-on activities with practical applications that meet the rigorous expectations for today’s educational leaders.  Successful completion of the LDP may contribute to credit hours for participants pursuing an advanced degree or contact hours for re-certification purposes. 

Benefits for Maine Schools 

  • Prepares educational leaders to lead for excellence and equity 
  • Increases student achievement, and fosters a culture of high expectations 
  • Enhances teacher recruitment, retention, and quality 

Program Curriculum 

  • Nationally researched, evidenced-based, and locally delivered in a cohort model 
  • Improves the practice of leadership, transforms instruction and student achievement in schools 
  • Consists of 12 two-day units, delivered in 12 months 
  • Bridged with online coursework, readings, and job-embedded application of key concepts through action learning  

Characteristics of Ideal Candidates 

  • A belief in and commitment to improving instruction and increasing achievement for all students 
  • Experience in a leadership role at the school, district, and/or state level with background as a classroom teacher. Ideal candidates include, but are not limited to, teachers, principals, assistant principals, instructional coaches, deans, Title I directors, department leaders, ESEA coordinators, special education directors, English Learner directors, assistant superintendents, instruction and curriculum directors, CTE instructors, CTE directors, and superintendents. Priority will be given to educational leaders from schools identified to receive Tier III support throughout Maine. 
  • Excellent communications skills; able to effectively facilitate professional development for peers 
  • Demonstrated skills in mentoring and coaching 
  • Experience as a successful practitioner who is able to translate concepts to actions, theory to practice, and programs to craft 
  • Able to participate in the entire Maine LDP Program and deeply engage in action learning  
  • Likely to live and work in Maine for the next five years 

The Department encourages educational leaders to consider applying for this exciting opportunity by September 4, 2020.  

Please visit to hear from participants and for more information.

View the program schedule at and download the application by clicking here. 

For more information please email 


Free US ED Webinar: Vetting Apps and Education Technology

The Student Privacy Policy Office (SPPO) through the Privacy Technical Assistance Center (PTAC) is planning an event that addresses Vetting Apps and Education Technology.

As technology and online learning has become an ingrained part of education for students at all grade levels and subjects, education leaders have had to learn to interpret vendor claims, identify education technology needs, and communicate those to groups, ranging from parents to teachers to the vendors themselves. Integral to planning is the need to protect students’ privacy.

This webinar will examine strategies educators can use to vet the claims of education technology vendors, with a specific focus on privacy issues around FERPA and PPRA. We will highlight existing PTAC resources on the topic, as well as delve into security best practices in order to facilitate schools’ and agencies’ own analysis of security protections within these new applications.

This event will have limited capacity, and further details will be sent after your registration request has been approved. For those unable to attend, the event will be recorded and made available on the website.

Event: Vetting Apps and Education Technology
When: Wednesday 12 August 2020, 12:00 PM – 04:00 PM
Time Zone: (GMT-05:00) Eastern Time (US and Canada) (Please note that Daylight Saving Time (+01:00 hr) is in effect during this time)
To register now, please visit the following link:
To know more about the event, please visit our website: