MaineCare Seed Adjustments to be Made, Review Q4’21 Reports Requested by October 15, 2021

The recovery of Q4’21 MaineCare Seed will occur in the October 2021 subsidy payment. The Maine DOE is asking School Administrative Units (SAUs) to review their reports by October 15, 2021 to ensure accurate adjustments to subsidy. SAU staff must review, and submit disputes, student by student claims on both the public and private MaineCare reports for Q4’21 by October 15, 2021.

 To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link below

  1. Click on the Student Data tab
  2. Click on the Student Report tab
  3. Select MaineCare in the Reporting Area drop-down
  4. Choose the quarterly Seed report and the report type (private/public)
  5. Click view report button
  6. Once the report appears on the screen, choose the export button.

You may export the reports to Excel but, please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

To dispute a claim: If you disagree that a particular student or time period should not be on the report, please send an email with the following information for each State Student ID to

  • State Student ID
  • The reason that you disagree
  • Identify the type of report: public or private
  • Quarter in which the claims are located
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services:  Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district or extended school year services in an out of district placement must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

If you have difficulty logging into NEO: Anyone who currently has Special Education Director permissions to the Special Education module, will automatically have permissions to access MaineCare reports.

As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is or 207-624-6896.

Please contact for more information or technical assistance related to MaineCare Seed.

Readiness and Emergency Management News & Updates

Please access the U.S. Department of Education’s Readiness and Emergency Management (REMS) Technical Assistance Center’s September 2021 Newsletter for information on National Preparedness Month, Topic-Specific Resources Web Pages: Rapid Assessment, Recovery, and Shelter-In-Place, Improving School Climate Through the Use of Culture and Climate Assessments, and information about Hosting a Regional In-Person or Virtual Training By Request.

REMS TA September 2021 Newsletter

For further information or assistance with emergency management, contact the Maine School Safety Center.


Webinar Announcement – Preparing for Cyber Threats in K-12 Schools on 9/28

Please join the Federal School Safety Clearinghouse on September 28 at 3:00 PM ET for an informational webinar on cybersecurity threats, recommendations, and resources for the kindergarten through grade 12 (K-12) school community.

Hosted in preparation for Cybersecurity Awareness Month this October, the session will feature a regional cybersecurity expert from the Department of Homeland Security’s Cybersecurity and Infrastructure Security Agency, who will provide an overview of common cyber threats to the K-12 community, as well as how to plan, prepare for, and respond to these risks and implement best practices to maintain safe and secure networks.

The discussion will feature information on threats such as ransomware attacks, data breaches, denial of service, and phishing attempts, as well as a question and answer period for participants to engage directly with our speakers.

  • When: September 28, 2021, 3:00 to 4:00 PM ET
  • Where: Adobe Connect (access link to be provided one day in advance of the event)
  • Who: K-12 School Superintendents and Principals; School and District Administrators; Information Technology and Information Security Personnel; Teachers and School Staff; Local Law Enforcement and Emergency Management Personnel; Parents
  • Registration:

We hope you can join us for this special event as we kick off Cybersecurity Awareness Month. If you have any questions, please contact the DHS School Safety team at

This webinar is part of the 2021 School Safety Webinar Series, a program hosted by the Federal School Safety Clearinghouse to address emerging risks and threats facing the K-12 school community. Held on a monthly basis, the webinar series covers a range of school safety topics, and provides information on the resources, tools, and best practices available to equip school leaders with a set of strategies in creating safer and more resilient school systems. Learn more about the Federal School Safety Clearinghouse at

Maine Department of Education Publishes 30 Day Reported Cases, Outbreaks of COVID-19 in Schools

September 17, 2021
Contact:  Kelli Deveaux
1390 reported cases in schools over past 30 days; 52 outbreak investigations

Augusta- Today Maine Department of Education, in partnership with Maine’s Department of Health and Human Services and Center for Disease Control and Prevention, released a dashboard of reported school related cases of COVID-19 for the past 30 days. This new dashboard will incorporate the previously available information on outbreak status. Beginning today, the Department of Education will update the dashboard weekly with reported cases over the past 30 days, by school. Schools for whom an outbreak has been determined will be noted in the dashboard with an orange bar. Schools are listed in the table alphabetically, and the corresponding SAU is included.

The data included in the table reflect cases reported by Maine schools through a case reporting form for school related cases, including staff and students. This is similar to the method used during the 2020-2021 school year. Not all cases submitted by Maine schools have been confirmed by Maine CDC. An outbreak investigation is opened by Maine CDC after detecting three or more epidemiologically linked, confirmed cases among different households during a 14-day period. An outbreak investigation is closed when there has not been a new case associated with the school for 14 days (one incubation period).Community-based transmission continues to drive case rates in schools.

Vaccination remains the best strategy for reducing the transmission of COVID-19. Those who are eligible are urged to get vaccinated to help students learn safely and in-person. Vaccination information and locations can be found on Maine CDC’s Vaccination website.


Get to Know the Maine DOE: Meet Jon Monroe

Maine DOE team member Jon Monroe is being highlighted this week as part of the Get to Know the Maine DOE Team. Learn a little more about Jon in this brief question and answer.

What are your roles with DOE?

I’ve been working for several years now as the management analyst for the Maine Department of Education’s Office of School and Student Support (OSSS). What I like about the work is that its scope reflects the broad scope of the work of the OSSS coordinators, and so I usually have some fresh challenges to look forward to. It would also be hard to find a better group of people to work with. OSSS is a collegial, affable, and focused group.

How or why did you decide on this career?

I came to the Maine DOE following a career as a management consultant, working mostly on organizational change and strategy from a marketing angle. But my lifelong interests have been education, history, and democracy/elections. Working with Maine DOE allows me to contribute in a small way as an analyst/problem-solver and to feel like I’m partially repaying a debt to the people I admired as I was making my own way through the educational system.

What do you like to do outside of work for fun?

Outside of work I try to stay active with hiking, swimming, and basketball (currently on pandemic hiatus with the latter). I usually have some kind of building project going (often related to my wife’s mushroom business) as well as some kind of historical/research interest to pursue. Lately, my son and I have been learning to assemble computers and fix old electronics components. On weekends we’re all usually in Blue Hill visiting with my parents.