Maine DOE Update – December 13, 2018

From the Maine Department of Education


Reporting Items

Online Bullying Reporting Program Available to Maine’s Schools Through Optania

Optania has created an online bullying reporting program that is aligned with Maine DOE’s model bullying policy and procedures. | More

Reminder to Complete Dropout Certification

This is a general reminder that dropout reporting is due on Friday, December 14th. All public schools that contain any grades 7 through 12 are required to complete this report. Please start working on these reports as soon as possible in order to give the DOE and yourselves time to make any corrections/changes to the dropout reports before it is too late. | More

Report of Adult Education (EF-M-39B) – opened December 1st, due by January 15, 2019

Starting on December 1, the EF-M-39 Report of Adult Education opened for submissions through the NEO Student Data Module. The report is a resident-based aggregate count of students aged 16 to 20 who live within the boundaries of a school administrative unit (SAU), are no longer enrolled in regular education classes, and are taking academic courses through a Maine Adult Education program, but not necessarily through the SAU in which they reside. | More

| Visit the DC&R Reporting Calendar |


News & Updates

Withdrawal of Proposed Changes to Chapter 101 MUSER

The Maine Department of Education’s Office of Special Services has reviewed comments made to the proposed changes to Chapter 101: Maine Unified Special Education Regulations (MUSER) Birth to Twenty and has decided to withdraw the proposed changes at this time.| More

Recording & Materials from Presentation About ESSA & Report Cards

The Maine Department of Education held a presentation on Monday, December 10 about the details of Maine’s Model of School Support under the Every Student Succeeds Act (ESSA) which includes the release of the new, user-friendly, public Report Cards in early January.| More

New District Human Resource Role Available in Online Certification System

The Maine Department of Education is excited to announce the availability of a new district human resource role in the state’s online educator certification system. The new role in MEIS (Maine Educator Information System) can be requested for district human resource staff by the superintendent.| More

Join Maine DOE for the 2019 Read to ME Campaign

For the past 3 years, Mainers have strongly engaged in the Maine Department of Education’s Read to ME Challenge.  We are pleased to announce that Read to ME will launch for its 4th year.  | More

Administrative Letter: Clarification About Determining the Existence of a Specific Learning Disability for a Child

The 128th Legislature passed L.D. 127 which adopted portions of Rule Chapter 101 and added the requirement that when an Individual Education Plan (IEP) team is deciding whether or not a child has a specific learning disability, then (1) general education interventions must be included in the data selected by the IEP team when it uses a process based on the child’s response to scientific research-based interventions, and (2) psychological processing data from standardized measures to identify contributing factors must be considered by the IEP team.| More


Professional Development & Training Opportunities

School Safety and Security Bulletin: Emergency Operations Planning

Throughout the 2018- 2019 school year, the Maine Department of Education, State Fire Marshal’s Office, Department of Health and Human Services, Maine State Police, Maine Sheriffs Association, Maine Chiefs of Police Association, and the Maine Emergency Management Agency will provide tips and resource information to Maine schools to help provide some guidance for identifying signs and preventing school violence. | More

Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Online Bullying Reporting Program Available to Maine’s Schools Through Optania

Optania has created an online bullying reporting program that is aligned with Maine DOE’s model bullying policy and procedures.  Click here to check out the demonstration.

This online program allows students, parents and others to report allegations of bullying 24/7, with the allegation report (JICK-E1) being sent to pre-determined school staff (ie. principal, assistant principal, school guidance counselor, social worker, superintendent) who will then initiate the investigation procedure using an electronic form (JICK-E2).  The program also includes the remediation form (JICK-E3).  In addition, using artificial intelligence, students can create their own Safety Plan in the moments after reporting an allegation of bullying so they don’t have to wait until the next school day when they can meet with a school staff member.

To learn more about Optania, attend a free, live informational webinar this week.

Sessions are 1 hour in length and will give an in-depth overview of Optania and allow time for questions and comments.

Click on the Zoom link on a day and time that works for your schedule.  There is no need to sign-up or RSVP to this email to attend.

Bullying reporting made easy with Optania (pdf)

Further questions or information about future webinars can be sent to Sarah Adkins, Student Assistance Coordinator at sarah.adkins@maine.gov or by calling her at 207-624-6685

Report of Adult Education (EF-M-39B) – opened December 1st, due by January 15, 2019

Starting on December 1, the EF-M-39 Report of Adult Education opened for submissions through the NEO Student Data Module. The report is a resident-based aggregate count of students aged 16 to 20 who live within the boundaries of a school administrative unit (SAU), are no longer enrolled in regular education classes, and are taking academic courses through a Maine Adult Education program, but not necessarily through the SAU in which they reside.

School Administrative Units are asked to report the number of students, the number of courses and credits taken.

Who Needs to Report:

All public SAUs, excluding public charter schools, must complete the report, even if there are no pupils to report. Please note that the individual SAU member entities of AOSs and school unions must report separately. SAUs whose students attend a regional Adult Education programs must report the number of resident students who attend the regional Adult Education program.

  • EF-M-39B: Opened on December 1, 2018
  • Due by January 15, 2019

To Complete the Form: Go to:
https://neo.maine.gov/DOE/NEO/studentdata

Once logged in to the NEO system navigate to Student Data, if you do not have NEO credentials please have your Superintendent submit a NEO Access Request Form to the Maine DOE Data HelpDesk.

  1. Enter the total number of students (between the ages of 16-20) enrolled in adult education
  2. Enter the total number of courses
  3. Enter the total number of credits

The Data Collection and Reporting (DC&R) Calendar lists all reports due to Maine DOE.

The accuracy, completeness, and timeliness of the data sent for this report has a direct correlation to the subsidy that your SAU may receive.

Questions: Contact the MEDMS Helpdesk at (207) 624-6896 or medms.helpdesk@maine.gov or Trevor Burns at (207) 624-6678 or trevor.r.burns@maine.gov

Reminder to Complete Dropout Certification

This is a general reminder that dropout reporting is due on Friday, December 14th. All public schools that contain any grades 7 through 12 are required to complete this report. Please start working on these reports as soon as possible in order to give the DOE and yourselves time to make any corrections/changes to the dropout reports before it is too late. Below you can find a link to the directions.

Dropout Reporting Directions (PDF)

Please note the following: Once you have finished completing your reports by clicking the ‘Completed’ button on each report, you will need to hit the “Submit to DOE” button in order for us to know your report is ready for approval. Otherwise, it will be seen as not finished.

If there is an error you cannot correct with an edit to the students last exit status, please contact either the helpdesk (medms.helpdesk@maine.gov 207-624-6896) or Trevor Burns (Trevor.R.Burns@maine.gov 207-624-6678) instead of leaving comments on the student. These comments can be missed and won’t be seen unless the report has already been submitted to the DOE, where we will assume all has checked out on your end.

Administrative Letter: Clarification About Determining the Existence of a Specific Learning Disability for a Child

Administrative Letter: #21
Policy Code: BGE
To: Public School Administrators, Special Ed. Directors
From: Robert G. Hasson, Jr., Ed.D Commissioner
Date: December 12, 2018
Subject: Clarification About Determining the Existence of a Specific Learning Disability for a Child

The 128th Legislature passed L.D. 127 which adopted portions of Rule Chapter 101 and added the requirement that when an Individual Education Plan (IEP) team is deciding whether or not a child has a specific learning disability, then (1) general education interventions must be included in the data selected by the IEP team when it uses a process based on the child’s response to scientific research-based interventions, and (2) psychological processing data from standardized measures to identify contributing factors must be considered by the IEP team.

Subsequently, on August 30, 2017 the Department posted a notice that the passage of L.D. 127 eliminated the requirement that psychological processing data from standardized measures to identify contributing factors must be considered only as available and as determined to be relevant by the child’s IEP team.

To further clarify this, the legislature determined that psychological processing data must be considered when a child is evaluated for a specific learning disability. The legislation is not explicit on whether or not psychological data must point to a specific learning disability. Therefore, after consulting with counsel, the Department affirms the requirement that psychological processing data must always be part of the consideration of a pattern of strengths and weaknesses in the determination of the presence of a specific learning disability.  Psychological processing data may not, however, be a stand-alone threshold that precludes consideration that a child has a specific learning disability.

For further information please contact the Maine Department of Education’s Office of Special Services at 624-6676.