Certification Updates

Please help share the following notice with all Maine educators.

The Maine Department of Education has now received 10,000 renewal applications since releasing the new online certification system, Maine Educator Information System (MEIS), to educators in June. There are currently 3,000 of those applications in queue, with an approximate eight-week processing time.

Approximately 70% of all Maine educators needing renewal have now applied. For those that have applied for renewal, it is important to note the following renewal procedure as outlined in Chapter 115 Part 1:

In the case of a complete application for the renewal of a credential that has not lapsed, the existing credential shall remain in effect until the application is approved or denied, and a renewal subsequently issued shall be deemed effective as of the expiration date of the previous certificate.

More than 50% of all certification related calls to the Department are applicants requesting updates of their application status. To decrease these calls and consequently process applications at a faster rate, please note the following:

  • Current processing times can be found on the Certification webpage.
  • Processing times begin on the date the complete application is received.
  • Applicants – Please do not call unless you applied more than eight weeks ago.

To increase support, a concerted effort has and will continue to be made to keep the Certification webpages up to date with current information, support documentation, and answers to frequently asked questions.  If educators have additional questions not answered on the website, they can call 207-324-6603 or can email the certification department at cert.doe@maine.gov.

Further communications and updates are available on the Maine Department of Education Certification Webpage, Maine DOE’s official Facebook and Twitter pages, and the DOE newsroom.


Student Health Data Needed for Nationwide Initiative

This notice is to inform all school administrators, school nurses and related staff of a new effort to collect and submit de-identified student health data to a nationwide initiative of National Association of School Nurses (NASN) entitled Every Student Counts™.   The goals of Every Student Counts™ are to develop a robust national school health data set that will influence local, state, and national student health policy, as well as identify best practices in school health. By creating data driven policies to advocate for the needs of students, we can increase evidence-based school nursing practice, and improve youth health outcomes.

In order for this to be successful at a statewide and national level, we are asking school administrators to commit to this ongoing effort and;

  • Select one point person in the school unit to be responsible for compiling and submitting the data from all schools to submit one report in June for each school administrative unit.
  • Share this notice with their school nurses and other health staff.

This data collection will be included with the School Health Annual Report that is submitted at the end of each school year. Although these added questions are not required, we strongly recommend every school unit participate. The data points, not covered in any other state or national survey, are:

  • Staffing levels for health services (direct services, supplemental staff, special assignments, supervisory position provided by RN, LPN, and health aides)
  • Number of students with a diagnosis (from a health care provider) of asthma, type 1 diabetes, type 2 diabetes, seizure disorder, life threatening allergy
  • Health office visits & disposition (number of students seen face to face by RN, LPN, health aide and resulting disposition: return to class, sent home, or 911 call)

The Department is in full support of the NASN Every Student Counts™ initiative.  The Maine Association of School Nurses will be working with the Maine DOE School Nurse Consultant to promote the collection of this data statewide.

If you have questions about Every Student Counts™, please contact Emily Poland, RN, School Nurse Consultant at Emily.Poland@Maine.gov or 207-624-6688, or visit the Every Student Counts™ Website.

Child Sexual Abuse Implementation Support Materials Now Available

As part of a collaborative effort of the Maine Department of Education and the Maine Coalition Against Sexual Assault (MECASA), resources have been developed to support school systems in the implementation of the child sexual abuse prevention and response law, L.D. 1180 – An Act To Require Education in Public Preschool Programs and Elementary. The Maine Department of Education has developed a Model Policy for Child Sexual Abuse Prevention and Response and more resources are available as part of an initiative called The Children’s Safety Partnership: Ending Child Abuse Together.

An important resource to the support these materials is The Children’s Safety Partnership Website dedicated to providing information and resources for schools and communities on child sexual abuse (CSA) prevention and response. Available on the home page of the new website is a link to a newly developed tool, A Guide to Implementing Maine’s CSA Prevention & Response Model Policy. Also available on the new website will be training opportunities focused on understanding the policy, personnel awareness and education, and curriculum lessons for students on child sexual abuse prevention. These trainings will include direct education as well as training of trainers and teachers. Get further details about scheduled regional trainings.

In addition, MECASA has a network of educators across the state available to support school districts with the implementation of the law. Visit the contact page of The Children’s Safety Partnership Website or the MECASA website to locate an educator at the sexual assault support center nearest you.

For more information contact Susan Berry, Health Education and Health Promotion Coordinator at Maine DOE at susan.berry@maine.gov.


Maine DOE Update – August 9, 2018

From the Maine Department of Education

Reporting Items

| Visit the DC&R Reporting Calendar |

News & Updates

The State of Maine announces the first round of competitive funding under the VW Environmental Mitigation Settlement Funds

Some public and private schools may have school buses eligible for Maine’s Volkswagen (VW) settlement allocation.  The U.S. District Court in Northern California approved a partial consent decree to settle allegations that VW had installed defective devices on 2.0 and 3.0-liter diesel vehicles sold or leased in the United States.  Maine’s VW settlement allocation totals just over $21 million dollars.  | More

Integrated Pest Management Requirements

Encounters with rodents, hornets, bats, poisonous plants and other pests can threaten the health and safety of students, staff and visitors on school properties. However, pesticides can also pose a risk and the use of these chemicals in Maine is strictly regulated. All public and private schools serving any grades kindergarten through 12 are required under state law to adopt and implement an integrated pest management (IPM) policy to reduce potential risks of exposure to pests and pesticides. | More

Maine DOE Initiates Electronic Registration System

In an effort to control cost and improve services, the Maine DOE is now using the standard electronic event registration system. Like many organizations that require electronic registration for professional development opportunities and meetings, the Maine DOE system requires payment at the time of registration. Discover, MasterCard, and Visa are all accepted forms of payment. Links to registration will now appear on invitations to participate.| More

More Dispatches | Press Releases | Priority Notices

Professional Development & Training Opportunities

Reminder: Computer Science Day is Monday, August 13th

Please plan to join us in Augusta for Computer Science Day at the State House and Maine State Library on August 13th from 9am to 4pm. All ages are welcome! Note that educators can earn up to seven contact hours. | More

Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities

Integrated Pest Management Requirements

Encounters with rodents, hornets, bats, poisonous plants and other pests can threaten the health and safety of students, staff and visitors on school properties. However, pesticides can also pose a risk and the use of these chemicals in Maine is strictly regulated. All public and private schools serving any grades kindergarten through 12 are required under state law to adopt and implement an integrated pest management (IPM) policy to reduce potential risks of exposure to pests and pesticides.

Specific requirements include:

Appointment of IPM Coordinator
Appoint a staff member to serve as and annually report their name and contact information (e-mail address and phone number) by September 1st via the Department of Education NEO system. If unable to use NEO, report via email to pesticides@maine.gov or by calling 207-287-2731. This information is required to provide necessary educational information and training and ensure compliance with regulations.

The IPM Coordinator must complete two trainings: 1) Initial Training Module must be completed within one month of appointment (available online at www.maine.gov/schoolipm  click on ‘Trainings and Events’) and 2) Comprehensive IPM Training Training must be completed within one year of appointment (free workshop offered in numerous locations throughout the year. See schedule at www.maine.gov/schoolipm). In addition, the IPM Coordinator must earn 1-hr of Continuing Education credit per year.

Notification, Signage and Authorization
A notice describing your school’s IPM program must be included in the school policy manual or student and staff handbooks.  Specific information is required.  A sample notice is available at www.maine.gov/schoolipm.  This information must be kept up to date, but an annual notice to parents and staff is no longer required. A notice about the schools’ IPM Policy must be published in your policy manuals, such as the student and staff handbooks. Before any pesticide application on school properties (including non-school properties used primarily for official school functions) the IPM Coordinator must authorize it. Parents and staff must be notified five days in advance and signs must be posted two days in advance. Some types of applications are exempted. More information and sample notices are available at maine.gov/schoolipm or by contacting the Maine Board of Pesticides Control at pesticides@maine.gov or 207-287-2731.

A commercial Pesticide Applicators License is required for all pesticide applications except for the control of stinging insects and for routine use of disinfectants.

A Pest Management Activity Log must be kept current and on file for at least two years. Specific records about IPM steps taken and pesticide use must be kept.  Sample logbook pages are available at maine.gov/schoolipm.

The School IPM Program, Maine Department of Agriculture, Conservation and Forestry, is available to help with pest problem-solving advice, training resources and more (www.maine.gov/schoolipm, e-mail: kathy.murray@maine.gov, phone: 207-287-7616).  For more information contact the Maine Board of Pesticides Control (pesticides@maine.gov or 207-287-2731) or Pat Hinckley at the Department of Education (pat.hinckley@maine.gov, 207-624-6886 ).