Maine DOE Update – July 30, 2021

 

From the Maine Department of Education


Reporting Items

| Visit the DC&R Reporting Calendar |


News & Updates

Priority Notice: Public Comment Period for Rulemaking on State Board of Education Rule Chapter 115 Now Open, Public Hearing Scheduled

After a May 2020 convening of a consensus-based rulemaking committee which met for seven months, and additionally, the comprehensive review of the committee’s proposals by the State Board of Education’s Certification and Higher Education Committee, a revised version of Rule Chapter 115 is being proposed by the State Board.  This rule has substantial changes, which, in conjunction with new components in law as a result of successful passage of LD 1189, will positively benefit the educator workforce in Maine. | More

2021/22 Assessment Calendar Now Available

Thank you to the Maine educators who provided responses to the Maine Department of Education (DOE) assessment survey and attended weekly assessment office hours between February and June sharing feedback that was used to inform the construction of the 2021-2022 assessment calendar. The Maine DOE is pleased to share the finalized assessment calendar for school year 2021–2022. | More


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

Reminder: Application Window for Maine’s Leadership Development Program open now through August 24th  

The Maine Department of Education (DOE) invites educators to apply for a year-long professional learning opportunity. The Maine Leadership Development Program (LDP) is an initiative designed to build and strengthen leadership skills among Maine’s educational leaders. In our ongoing efforts to support and foster impactful leadership in Maine, educators who aspire to do the same are invited to take advantage of this high-impact opportunity!  | More

Registration is Open for the Computer Science Summer of Fun Professional Learning Week!

Join computer science educators and leaders in a week of (virtual) computer science professional learning, Project>Login is coordinating a computer science professional development week Aug. 9-13th.  | More

REGISTER NOW: School Resource Officer Summit 2021

The School Resource Officer summit will be taking place August 10th and and 11th at Windham High School from 9am to 4pm EST (both in person and virtual options available). | More

Special Education Maine Policies & Procedures Workshop for School Administrative Units

The Maine Department of Education Office of Special Services is pleased to host a two-day virtual workshop presented by Brustein & Manasevit. | More

Lessons from the Field Webinar Series – Returning to School: Strategies for Supporting Staff

The U.S. Department of Education is hosting a webinar series to support educational settings in safely sustaining or returning to in-person instruction. The series features lessons learned and best practices from faculty, staff, schools, districts, institutions of higher education, early childhood education providers, and other places of educational instruction describing approaches to operating during the COVID-19 pandemic. | More  

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

View current Maine Department of Education employment opportunities here


 

Special Education Maine Policies & Procedures Workshop for School Administrative Units

The Maine Department of Education Office of Special Services is pleased to host a two-day virtual workshop presented by Brustein & Manasevit.

School Administrative Unit (SAU) Policies and Procedures

Day One: covers the Uniform Administrative Requirements, Cost Principles and Audit Requirements (Uniform Grants Guidance)

Day Two: direct support for school administrative units on developing compliant policies and procedures.

Free EDGAR shipped to first 200 attendees to register! (If you do not require an EDGAR – do not complete the address portion of the registration.)

Registration link for Day One August 18th – Day One

Day Two Zoom link for August 19th Workshop (held via Zoom)  

DRAFT AGENDA

The two-day training covers all federal requirements for establishing strong SAU policies and procedures.  Attendees begin the workshop with a customizable template that is customized over the two-days to be district specific.

Day One: Training

Federal Financial Management

  • Overview of grants accounting system and fiscal controls
  • Cash management procedures, including period of availability and carryover
  • Budget development, amendment and reconciliation
  • Allowability procedures (FAQs, Food, Travel, etc.)

Procurement

  • Conflict of Interest policy
  • Methods of procurement, related procedures
  • Documentation
  • Noncompetitive procurements (sole source justification form)

Property Management

  • Definitions (Equipment, supplies, computing devices, capital equipment, inventoried supplies, etc.)
  • Inventory procedures
  • Lost or stolen items
  • Disposition procedures

Time and Effort

  • Payroll/ HR procedures (cross-reference)
  • Time and effort documentation requirements
  • Reconciliation of time and effort
  • Sample forms

Day Two: Workshop

Concurrent breakout session by topic – working sessions for Q&A

For further questions, contact the Maine DOE Office of Special Services at (207) 624-6713.

REGISTER NOW: School Resource Officer Summit 2021

The School Resource Officer summit will be taking place August 10th and and 11th at Windham High School from 9am to 4pm EST (both in person and virtual options available).

August 10th will feature a keynote address from the Restorative Justice Board titled “A Showcase of Options for Thinking about Restorative Justice and Community Impact.” August 11th will feature Lt. Carlos Camacho from the Nashua, New Hampshire Police Department.

The summit will also feature numerous breakout sessions:

• Racial & Implicit Bias; a History of Racism- Trooper Elgin Physic
• EOPs- Melissa Coden
• Social Emotional Learning- Bear Shea
• Behavioral Threat Assessment- Dr. Karen Barnes
• Adverse Childhood Experiences 101 & 102- Ruby Parker
• Trauma and Professional Resiliencey- Allegra Hirsch
• Effective Police Interactions with Youth /Mirror- Mirror Project

Light breakfast items will be available both days for in-person participants at 8:15 AM and lunch will be at 12 PM with vegetarian or protein choices.

Please register for both in person and virtual options. Virtual participants will be capped at 500 people. If you are attending virtually, this link will enable you to choose the breakout session you registered for.

2021/22 Assessment Calendar Now Available

Thank you to the Maine educators who provided responses to the Maine Department of Education (DOE) assessment survey and attended weekly assessment office hours between February and June sharing feedback that was used to inform the construction of the 2021-2022 assessment calendar. The Maine DOE is pleased to share the finalized assessment calendar for school year 2021–2022.

Reminders related to administration of NWEA:

  • Language Usage
    Beginning with the fall 2021 administration, the NWEA language usage assessment will be administered in addition to the math and reading NWEA MAP growth assessments. Students in grades 3–8 and 3rd year of high school (HS) are required to participate in the fall and spring administration of math, reading and language usage.
  • 2nd year of high school students
    School Administrative Units (SAUs) have the option to administer the NWEA assessment to students who are in their 2nd year of high school at no cost to the SAU.
  • Winter Administration
    SAUs have the option to administer the NWEA during the winter assessment window as outlined in the MEA calendar (below). In order to ensure sufficient instructional weeks between assessment administrations, the winter NWEA assessment window is scheduled for January 17–February 10, 2022.

The finalized assessment calendar takes into consideration the following:

  • Advanced Placement (AP)
    According the responses on the assessment survey, Maine educators indicated that it would be beneficial for students to be able to focus on preparing and participating in these assessments.  To accommodate this request, assessment windows for HS math, reading and language usage (NWEA) and science will be conducted during May 16–27,
  • Sufficient Instructional Time
    Maine educators also indicated a preference for assessments to be conducted, where possible, later during the spring. The science and NWEA administrations are scheduled for May 2021.
    Eighty percent (80%) of Maine SAUs indicated they will be utilizing the NWEA assessment during the winter administration window. The spring administration dates are influenced by the winter administration dates to ensure sufficient  instructional weeks between fall -> winter and winter -> spring assessment administration.
  • Staggered Implementation
    The Department did explore a staggered administration of NWEA for grades 3-8 and high school however, this would require the assessment window remain open for both administrations. This would significantly reduce the opportunity for Maine SAUs to use text-to-speech (TTS) outside of the state assessment administration windows (see below).

Other factors influencing the construction of the assessment calendar included:

  • School Vacation
    Assessment is not staggered over spring vacation during April and therefore eliminates potential scheduling challenges and equity of administration prior to and after spring vacation.
  • Availability of Text-to-Speech (TTS)
    Educators were clear in their desire to use TTS outside of the state assessment window. TTS remains unavailable during the identified [reading] assessment windows as outlined below.  SAUs may choose to administer the NWEA assessment locally outside of the identified 4-week windows and apply/utilize the TTS functionality.  The administration of the assessment using TTS is in addition to the state required administration of the assessment

 2021-2022 Assessment Calendar:  

A copy of the assessment calendar is also located on the assessment calendar page within the Maine DOE website.

Content Area  Assessment     State Assessment Administration Window   Grades   
Mathematics, Reading, Science, and Financial Literacy PISA  (selected schools only) September 30-October 29 Age 15
Math, Reading and Language Usage* NWEA

(Required: fall window

(August 15-November 30)

 October 4-29 Grades 3-8, 3rd year HS

(2nd year HS optional)

English Language Proficiency ACCESS & Alt. ACCESS January 10-March 4 K-12/ 1-12 (alternate)
Math, Reading and Language Usage NWEA

(Optional: winter window

December 1-February 28)

 January 17-February 10 Optional: Grades 3-8, 3rd year HS /

2nd year HS)

Mathematics and Reading Grades 4 and 8

Civics and U.S. History Grade 8

NAEP  (selected schools only) January 24-March 4 Grades 4 & 8
Alternate Math & ELA Multi-State Alternate Assessment (MSAA) March 14-April 29 Grades 3-8, 3rd year HS
Alternate Science MSAA Science March 14-April 29 Grades 5, 8, 3rd year HS
Science Maine Science May 2-13 Grades 5 & 8
Maine Science May 16-27 3rd year of HS
Math, Reading and Language Usage*  NWEA

(Required: spring window

March 1-June 15)

May 2-27 Grades 3-8, 3rd year HS

(2nd year HS optional)

Further questions can be directed to Janette Kirk, Chief of Learning Systems.  

Virtual Parent Town Hall with the US Department of Education

July 29th from 8pm-9pm EST the US Department of Education will be hosting a town hall for parents. After a year and a half of grappling with the challenges brought about by the COVID-19 pandemic, students across the country are slated to return to school in-person this fall. However, for many, especially parents, the return to in-person instruction has brought with it a variety of worries, hesitations, and questions:

  • Will my child(ren) be safe at school?
  • What COVID precautions should I look for in my child’s school?
  • How will schools take my child’s social and emotional well-being into account?
  • Is the vaccine safe?
  • Should I get the vaccine?
  • Should my child(ren) get the vaccine?

While one of Biden Administration’s top priorities is to have all students back in-person this fall, they recognize that this goal will not be met if parents’ voices are not heard, and their concerns taken into account. This Parent Town Hall is a unique opportunity for parents to share their ideas and concerns, and to get their questions answered.

Panelists from the US Department of Education and the Centers for Disease Control and Prevention (CDC) will answer parents’ questions and address concerns around the return to in-person instruction.

Parents are invited to submit questions about the return to in-person instruction on the registration form. Pre-submitted questions will help plan the content of the session. Time will also be reserved for live questions and answers at the end of the event. Please register here.

The intended audience for this virtual town hall is parents. We encourage you to share this session widely to your parent networks. Thank you!