PRIORITY NOTICE: Regionalization Grant Opportunity Now Available – Fund for the Efficient Delivery of Educational Services (FEDES)

The State of Maine is seeking proposals for a grant opportunity through the Fund for the Efficient Delivery of Educational Services to assist in financing the cost of local and regional initiatives to improve educational opportunity and student achievement through more efficient delivery of educational programs and services.

This is the third round of regional grant opportunities offered as part of the Maine Department of Education’s EMBRACE Regionalization Initiative.

A copy of the RFP and all amendments related to it are available on the State of Maine Division of Procurement Services website under RFP# 201806118.

Note: there have been updates on the RFP for the Fund for the Efficient Delivery of Educational Services (FEDES)

Proposals must be submitted to the State of Maine Division of Procurement Services, via e-mail, to the following email address: Proposals@maine.gov.  Proposal submissions must be submitted no later than 4:00 pm, local time, on November 7, 2018, when they will be opened. Proposals will be opened at the Burton M. Cross Office Building, 111 Sewall Street – 4th Floor, Augusta, Maine. Proposals not submitted to the Division of Procurement Services’ email address by the deadline will not be considered for the grant award.

For further questions, the Department will sponsor an online/telephone Information Session RFP# 201806118 on July 19, 2018 at 10:00 AM:

All questions and answers will be available on the State of Maine Division of Procurement Services website under RFP# 201806118 following the Information Session.

PRIORITY NOTICE: Maine DOE Certification Office Eliminates Walk-in Appointments Effective July 9, 2018

As part of the Maine Department of Education’s goal of ensuring accurate and efficient educator credentialing, we are asking educators to manage their Maine teacher credentials electronically. The Department is transitioning to the new online certification system, and effective July 9, 2018, the Certification office will eliminate walk-in office hours in order to increase productivity and better serve the tens of thousands of educators in the State of Maine.

Previously, to accommodate the paper-based application system, educators could travel to the Department in Augusta and walk-in on Mondays, Wednesdays, and Fridays to drop off applications and materials, or meet with certification specialists to ask specific questions.

Now that the online certification system is available and application materials can be submitted and managed electronically (either through the online system or via email), and questions can be answered more efficiently using the website, over the phone, or via email, the Department will be eliminating the walk-in office hours effective July 9, 2018.

In-person processing of applications can be lengthy and inconvenient for educators, and significantly reduces the number of applicants the Department can serve. By eliminating the walk-in office hours, the Department will decrease application processing times, be better able to answer questions with significantly lower wait times, and better assist educators using the new online system.

The Department will continue to keep the certification website up-to-date with current information, support documentation, and answers to frequently asked questions.

If educators have additional or more specific questions, they can call 207-624-6603 or email the certification office at cert.doe@maine.gov.

Further communications and updates are available on the Maine Department of Education Certification Webpage, Maine DOE’s official Facebook and Twitter pages, and the DOE newsroom.

 

PRIORITY NOTICE: New Certification System Educator Portal is Now Open for Educator Renewals

The Maine Department of Education has released the long-awaited educator portal for the new online credentialing system, Maine Educator Information System (MEIS). Educators can now log-in to the new online certification system and renew their certifications completely online.

The phased rollout of the new online certification system began with the launch of the district portal which has been open to district administrators since the beginning of May to allow district staff time to become familiar with functions and complete recommendations for educators in their district, prior to the release of the educator portal.

The Department has processed over 10,000 applications internally using the new online certification system since mid-November of 2017 with a record decrease in processing times.

While the Department is currently still accepting paper applications for initial applications, all renewals must be processed through the online system. After the bulk of renewal applications have been submitted, educators will also be able to submit initial applications through the online system.

Instructions for Educators and Administrators Who Need to Renew:

  • Download Instructions on How to Create an Account.
  • Once your account is created, you may log-in and complete the steps necessary to renew your credential. Please download the step by step instructions on How to Submit a Renewal Application.
  • If you are prepared with any PDF documents that are required, the entire renewal process should take less than 15 minutes.
  • If you are currently working in a Maine public school district and have not been recommended by your certification committee, please confer with your certification chair and/or superintendent.
  • If you run into any difficulty, after reviewing the step by step instructions, call or email the Department’s certification office.

Once the educator portal has been fully released, the Department will release the public portal, which will allow members of the public to search for educators by name and see their current certification credentials.

The Department would like to thank the education field for their patience and time throughout the process of launching the online certification system. Rolling out a new system is a tremendously challenging, frustrating, rewarding, and exhilarating process. We are confident that the transition from an outdated paper filing system to a completely online certification system will serve and benefit the thousands of educators in Maine by making the credentialing process a much more efficient and cost effective experience for educators seeking and managing certification in our State.

Further communications and updates are available on the Maine Department of Education Certification Webpage, Maine DOE’s official Facebook and Twitter pages, and the Maine DOE Newsroom.

New ESEA Report Cards & STEM Technology Showcase to be Featured at 2018 Commissioner’s Conference; Register Now

As a reminder, registration for the 2018 Commissioner’s Conference is now open. The conference features an array of sessions catered toward superintendents. This year’s sessions include opportunities to:

  • Get a sneak peak at the new ESEA Report Card dashboard
  • Ask questions and talk about ESSA, and School Improvement
  • Learn more about the budgeting process for Title I/ESEA funds
  • Learn more about supports and resources available on topics like Positive Behavior Intervention and Supports (PBIS), trauma, attendance, concussion management, and substance abuse
  • Learn more about Certification, including updates about the new online system
  • Learn more about Department initiatives and goals including: pilot programs for early math and literacy, CTE programing and funding, and regionalization opportunities
  • Participate in open forums on the teacher shortage, and on educator effectiveness
  • Listen to panels about workforce development, and about workforce needs and CTE
  • Get hands on experience with current STEM technology at a showcase brought to you by the Maine State Library

See a draft agenda, including session descriptions.

In addition to this year’s breakout sessions, Commissioner’s Conference participants also have the opportunity to enjoy the following celebrations:

  • The Annual Reception Hosted by Apple, Inc
  • An Evening Banquet Dinner
  • Maine School Management Association’s Annual Awards Ceremony

The conference takes place at the Augusta Civic Center on June 27th and 28th.

Find additional resources and information including pricing, the draft agenda, lodging options, further details about registration including guest registration, and more on the Maine DOE Commissioner’s Conference webpage.

Register now »

Reminder: Register now for 2018 Commissioner’s Conference – session highlights available

The 2018 Commissioner’s Conference will be held at the Augusta Civic Center on Wednesday, June 27th and Thursday, June 28, 2018. The Maine DOE has been working closely with Maine School Management Association (MSMA) to ensure that this year’s sessions meet the needs of attendees – see conference highlights below.

Find additional resources and information including pricing, a draft agenda, lodging options, further details about registration, including guest registration, and more on the Maine DOE Commissioner’s Conference webpage.

Register now »

Conference Highlights

Fulfilling the Dream of a Prosperous Maine
Duke Albanese, Commissioner’s Conference Keynote

Fulfilling the Dream of a Prosperous Maine: Getting There Requires a Focus on Education and Effective Leadership for Learning, Citizenship, and Opportunities for All Maine Students”

Finding widespread prosperity has been difficult for our state. Although Maine presents abundant opportunities to thrive and prosper as individuals and communities, pockets of vibrancy have often been limited even during the best of times. To turn the tide and make our state a great place to live and prosper, high quality education is the key. We have the scale and wherewithal to build a world-class early childhood through higher education system focused on equity and enriching learning opportunities for all students. What we need to achieve this is strong, effective, creative, and resourceful leadership. Can Maine do it? Yes. Who will lead?

Duke Albanese will serve as Commissioner Keynote, in addition to conducting a break-out session.

Cracker-Barrel Session
Commissioner Hasson and Maine DOE staff

Come to this informal session and get a chance to talk one-on-one with Commissioner Hasson and Maine DOE staff, including Department leadership. The Department will also have available some insider updates for superintendents.

Certification: What You Need to Know
Maine DOE staff

This session will provide participants with a review of important changes resulting from recent revisions to certification laws; clarification on common misconceptions about certification requirements and processes; an opportunity to discuss communication strategies for certification; and a question and answer segment on the new online system.

Legislative Update
Maine DOE Staff

The Maine Legislature adjourned its Second Regular Session sine die on May 2, 2018. While education bills remain, including LD 1869 –”An Act To Establish the Total Cost of Education and the State and Local Contributions to Education for Fiscal Year 2018-19 and To Provide That Employees of School Management and Leadership Centers Are Eligible To Participate in the Maine Public Employees Retirement System”—which are preserved to be carried over to any special session of the 128th Legislature, others were passed and became law are either in effect now as emergency legislation, or will become law on Wednesday, August 1. This session will include a summary of enacted educated-related legislation, the status of bills preserved by the joint order, and a progress report on the status of rulemaking.

Open Forum: Addressing the Teacher Shortage
Open Forum lead by DOE staff

What can Maine do to address the teacher shortage while strengthening our educator workforce? In this open forum session, we will discuss barriers to teacher retention and recruitment and what is being done across the state to overcome these obstacles. Together we will collaborate on ways that all stakeholders can work together to build our educator workforce and promote the teaching profession.

Put your Collaborative Project on the Regionalization Map
Maine DOE staff

During this session, participants will learn about the EMBRACE II initiatives, including lessons learned; be introduced to the process of forming a regional service center; learn about the upcoming grant opportunity offered by the Fund for the Efficient Delivery of Educational Services (FEDES); brainstorm possible regionalized services and programs; and have an opportunity for questions and answers.

We Have Formed a Regional Service Center: Now What?
Maine DOE staff

During this session, participants will provide input for the Department as to what regional service centers and executive directors need for support; gain an understanding of the monitoring and reporting requirements for a regional service center; receive legislative updates that directly impact regional service centers and their funding; and have an opportunity for questions and answers.

Panel: Preparing Kids for Maine’s Workforce
Maine DOE staff and panel of industry representatives

What are employers looking for? What are students prepared to offer? What can Career and Technical Education (CTE) provide for industry and students? In this session, a panel of industry representatives will share what they look for in an employee. We will discuss and seek ideas for how Maine’s CTE programs can help create more opportunities for students and meet workforce needs.

PreK with Staying Power!
Maine DOE staff

High quality prek has great potential; but research shows that to truly lessen the achievement gap, certain program elements must be present before kindergarten or the gains will “fade out” in the early elementary grades. What are the goals for a prek program in your district? Are you seeing these goals realized in child outcomes over time? Come hear about the prek programs that include the research-based elements and the end-of-prek outcome data that predicts 5th grade reading, writing, and math scores.

Improving K-3 Literacy Achievement by Building Teacher Knowledge
Maine DOE MoMEntum staff and educators from pilot schools

The Department is implementing an early literacy/technology learning pilot project, MoMEntum K-3 Literacy, in schools located regionally across Maine. This initiative provides high-quality professional learning to build teacher knowledge and skills to impact student learning. This session will provide an overview of the initiative; details about the professional learning, including intentional instruction, opportunities for student practice, technology integration, and assessment that informs ongoing instruction; preliminary findings related to student achievement; and lessons learned so far. During this panel discussion, participants will have the chance to hear from and ask questions of those leading the program as well as participating educators and school leaders.

Closing the Achievement Gap with Early Math Education
Maine DOE staff

Two years of assessing current state data shows an increasing gap in the percent of grade 3-5 students statewide who meet or achieve state expectations in mathematics as compared to ELA/literacy. The Maine Department of Education is embarking on a new initiative called the Numeracy4ME K-4 Mathematics Pilot program, in schools located regionally across Maine. This initiative provides high-quality professional learning to build teacher knowledge and skills to impact student learning of mathematics. This session will provide an overview of the initiative, including details about structure of the professional learning, the focus on numeracy concepts, and implications for PK-4 learning and assessment applicable to all schools.

Work Session: 2018/19 School Approval Requirements & Process
Maine DOE staff

This session will provide guidance on the 2018-19 school/district approval requirements and the new more streamlined process in the Department’s NEO system. Superintendents will have the opportunity to begin completing the approval process at this session – bring your laptops.

Open Forum: Performance Evaluation and Professional Growth
Maine DOE staff

This session will provide district leaders an opportunity to share their PEPG triumphs and tribulations. Do you have a strategy that is working well in your district that you would like to share with others? Do you have a need for greater support in certain areas such as observations and feedback? Is your school or district interested in improving the quality of the Student Learning Objectives? Participation, creative strategies, and a willingness to share is encouraged in this session!

Raising the Bar for Technology in Maine Schools
Jim Moulton, Apple Inc.

How do we help our students learn today and prepare them for a rapidly changing world? A driving force behind this change is technology. It affects the way we communicate, the way we work, the way we live day-to-day. It also empowers every individual—and every learner—to create amazing things and make a difference in the world. But first, we need to raise the bar for what’s expected, and what’s possible, for learning with technology.

Substance Abuse Resources
Maine Center for Disease Control

The presentation will provide an overview of Maine Prevention services, specifically substance and tobacco use prevention including electronic nicotine delivery systems/vaping to school leaders. The information provided will be useful for school administrators as they consider policies, practices and education necessary to protect and optimize the health and safety of students. Materials, resources and a list of community prevention providers who can support school prevention efforts will be available at this presentation.

Elevating Concussion Education: How to Address Everyone
Maine Concussion Management Initiative (MCMI), Colby College

As schools prepare for the start of each year, it’s the perfect time to update concussion education. To ensure that head injury is addressed with each population in the district, MCMI has tailored plans to educate all stakeholders. Everyone in your district will benefit from tailored and current concussion information. Attend this session to learn more about how to get involved.

Other possible sessions:

  • Steve Levesque, and Glenn Cummings – Educating the Workforce Panel
  • Adult Education
  • Budget Methodology of State/Local Funds for ESEA
  • ESSA: School Improvement for All
  • Early Math Education
  • Post-secondary enrollment and credentialing options
  • Truancy
  • Trauma