PRIORITY NOTICE: Data Submission Correction Process Now Available; February 8 Deadline

Recognizing the collection of attendance data remains relatively new to Maine schools and districts and in response to school and district feedback, the Maine Department of Education is pleased to provide an opportunity for schools to correct errors related to data in the following three (3) areas:

  • Chronic Absenteeism
  • Student Group Indicators (misidentification, students not identified, etc.)
  • Full Academic Year Status

Revised data sets will update elements related to federal reporting for the Every Student Succeeds Act (ESSA) including schools’ eligibility to receive support under ESSA and the ESSA Data Dashboards (formerly called Report Cards).

For data related to the 2018 school year, requests to correct data from Superintendents must be submitted to MEDMS.Helpdesk@maine.gov by Friday, February 8, 2019 at 4 p.m. The following information must be included with the correction request:

  • A description of why the data is thought to be in error and why the correction is warranted
  • Contact name and email of the person responsible for resubmitting the data (if applicable)

Below is the proposed timeline for review and amendment of data:

February 11 -22, 2019:
Maine DOE will send a survey to the identified contact to solicit questions to help with the review of the request and validate data to be corrected.

March 1, 2019:
Survey and revised data set is due back to Maine DOE by 4 pm.
Please note: If the data is incorrect due to district error, the request should include if the district requires additional support from the Maine DOE and district next steps to correct the error for 2018-2019 data. A Data Correction Template is available here.

March 4-15, 2019:
Maine DOE will retrieve data sets and recalculate appropriate data sets.

The Department is working on to refine this process for each school year going forward, and will provide further information on the DOE website.

Also, as a reminder, upon completion of data revisions, districts and schools will be provided the opportunity to review the ESSA Data Dashboards prior their public release.

Further questions should be directed to Charlotte Ellis, Education Data Manager at Charlotte.Ellis@maine.gov.

PRIORITY NOTICE: Update Regarding the Release if the ED 279 Subsidy Printouts

The Maine Department of Education has been working as quickly and efficiently as possible to calculate and prepare the ED 279 Subsidy Printouts as we know that school districts rely on this information to set their local budget.

The Department is pleased to report that the technology issues that were identified earlier on in the process have been completely cleared up. The only remaining element needed to complete the printouts is the General Purpose Aid (GPA) amount. That amount will come from the Governor’s budget which is scheduled for release on February 8th.

Once we receive this amount, we will be able to load it into the formula to complete the process. The anticipated release of the ED 279 Subsidy Printouts is February 15, 2019 at the very latest. We sincerely hope to complete them even sooner.

Further information will be available as soon as possible. Thank you for your patience.

Priority Notice: Report Card Release to be Delayed

The Maine Department of Education will be delaying the public release of the Report Cards. It was originally anticipated that the Report Cards would be released to the public on January 7, 2019. After receiving feedback following a soft release to superintendents on December 28, 2018, the Department has decided to delay the public release in order to continue working with school and district administrators to ensure the information in the Report Cards is both accurate and clear.

The Department would like to thank the field for their critical feedback during the Report Card preview. Your prompt and thorough responses have been extremely beneficial. We would like to assure you that the Department will continue working through your questions and inquires prior to the public release.

Thank you for your patience.

PRIORITY NOTICE: Information for Schools About National Day of Mourning

As part of the National Day of Mourning that has been declared for Wednesday, December 5, 2018 in honor of President George H.W. Bush, who passed away Friday, November 30, Governor Paul R. LePage has directed that all executive branch State of Maine offices will be closed on Wednesday, December 5, 2018. Please be aware that public schools are not covered by this directive.

In a public statement released yesterday, Governor LePage stated, “I encourage our schools to use the National Day of Mourning as an important opportunity to learn about the life and legacy of President Bush, including such potential topics as the American Presidency, World War II and the Cold War. Schools should exercise their judgement as to age-appropriateness regarding watching the State Funeral.”

If schools opt to recognize the National Day of Mourning by closing school, they may use extra days built into their school calendar, the same as for a storm closure or other unexpected closures. A closure on the December 5, 2018 National Day of Mourning will not reduce the minimum requirement of 180 school days and 175 instructional days, pursuant to Title 20-A, Chapter 209.

PRIORITY NOTICE: Live Broadcast Available for Public Hearing on Proposed Revisions to Science and Technology, and Social Studies Standards

As a reminder, the Maine Department of Education has scheduled a public hearing on November 15, 2018 as part of the scheduled periodic review of the Maine Learning Results. The Department is seeking public comments regarding the proposed revisions to Rule Chapter 132, revised science and technology and social studies standards.

The public hearing will take place in room 103A of the Burton Cross Building in Augusta. Anyone present may speak at the public hearing, which will be live-streamed. People that wish to speak will be asked to sign in and, preferably, provide two written copies of comments, as well as an electronic copy.

Anyone unable to attend the public hearing may send written comments by 5 pm on December 3, 2018. Written comments may be emailed to sis.doe@maine.gov with the subject “Science Standards Review,” or “Social Studies Standards Review,” or mailed to Maine Department of Education, attn: Beth Lambert, 23 State House Station, Augusta, ME 04333.

Below is a list of relevant links, as well as the hearing information including a link for the live stream:

For further information about the standards review process contact Beth Lambert at Beth.Lambert@maine.gov.