Seeking Applicants for Educator Summit Coordinator Position

The Maine Department of Education (DOE) is seeking an energetic, motivated, and experienced individual to serve in the role as the Educator Summit Coordinator. The selected candidate will provide initiative, guidance, and leadership in handling the necessary responsibilities as outlined below in preparation for hosting the 2nd annual Maine Educator Summit. This position will be responsible for overseeing the development of a project timeline; maintaining a Summit budget; managing the event logistics; securing, negotiating, and executing the contract agreements associated with the Summit; and coordinating with the Maine DOE leadership (Commissioner’s office team, office directors, and the communication’s director) and logistics teams throughout the planning and implementation of the event.

This is a contracted professional service position that manages all aspects of the planning and implementation of the 2nd annual Maine Educator Summit.


ROLES & RESPONSIBILITIES of the Educator Summit Coordinator

Develop a timeline for Summit preparation, implementation, and evaluation.

  • Serve as DOE point of contact for all event logistics.
  • Include start and completion dates for each task leading up to and during the Summit.
  • Identify and provide clear description of duties for members of the logistics team and sub committees.
  • Facilitate two planning team meetings per month with Maine DOE leadership
      • Create agendas with timelines and action steps
      • Maintain a record of updates and progress made on the action steps
  • Provide weekly written program and fiscal updates to the Chief of Federal Programs and Associate Commissioners.
  • Secure keynote speakers and session facilitators that matches the needs expressed by the field with sessions as closely as possible.
  • Elicit the help of DOE employees for the days of the Summit and clearly define the duties thereof.
  • Continuously evaluate progress and propose necessary changes in timeline as warranted.

Facilitate ongoing communication and collaboration with the logistics team and subcommittees.

  • Provide regular updates to the DOE leadership team utilizing clear communication to establish guidelines, direction, and needed support.

Maintain a Summit budget:

  • Propose a detailed Summit budget by February 1, 2023.
  • Document all expenses, encumbrances, and incomes.
  • Maintain a drawdown document on the grant award.
  • Approve all proposed expenses for items assigned to other team members.
  • Coordinate with the Department of Administrative and Financial Services (DAFS) to establish the reimbursement process for all attendees regarding travel/food/lodging.

Secure and execute all Summit-related contracts, including but not limited to the following:

  • Venue
  • Caterer
  • Audio-Visual
  • Keynote Speaker(s)
  • Staging
  • Movers (as needed)

Collaborate with Maine DOE teams, including the Communications Team members to:

  • Ensure the Maine DOE website for Summit is current, attractive, and functional.
  • Develop and implement a presenter application,
  • Review and accept criteria rubric for submission, and the review and approval process.
  • Collaborate with the Chief of Federal Programs, Director of Communications and Associate Commissioners to finalize all sessions titles and descriptions by April 1, 2023.
  • In collaboration with the planning team, develop the matrices of the sessions, including locations, for all four days of the Summit.
  • Utilize the functionality of a registration and event application.
    • Obtain three estimates for the purchase of an event application to be used
  • Develop a marketing and promotional timeline for the Summit.
  • Promote the Summit using a variety of platforms, including Facebook, Twitter, Instagram, MDOE Updates and news releases, and local papers (as deemed necessary).
  • Promote the Summit in all bi-weekly stand-up meetings of the DOE.

Liaise with venue to:

  • Outline configuration set ups and determine other needs for all rooms.
  • Determine and secure all catering needs including meals, snacks, and refreshments, honoring a variety of nutritional and preference requests of participants.
  • Be on-site the week before, during, and after the conference to handle all last-minute details, as needed (i.e., Deliveries, room set-ups/clean up, signage set up/clean up, AV set up, etc.).

Post Summit preparation:

  • Develop and finalize a post-Summit survey in coordination with the leadership team by July 1, 2023.
  • Implement and provide an analysis of a post-Summit survey for attendees and presenters by August 18, 2023.
  • Provide the analyzed feedback from surveys to DOE leadership by September 1, 2023.
  • Ensure that invoicing for expense reimbursement is allowable and timely.

Other duties as the position may require for successful completion of the Summit.

Submit weekly timecard to the Chief of Federal Programs for processing and payment, with a detailed accounting of the work performed during the previous week.

Minimum Qualifications:  To qualify, candidates must have excellent collaboration, organizational and communications skills, as well as strong budgetary oversight capabilities.

APPLICATION:  Please submit a cover letter, resume, and three current professional references with contact information to Cheryl Lang, ESEA Federal Programs Director, at Write “Application Materials for Educator Summit Coordinator” in the Subject line. Submissions will be accepted until 4 PM on Friday, December 2, 2022.

Governor Mills Announces $25 Million Maine Jobs & Recovery Plan Program to Offer Paid Work Experiences to Maine Students

Governor Janet Mills today announced the Maine Career Exploration program, a $25 million, two-year initiative of her Maine Jobs & Recovery Plan to connect 6,000 young people in Maine to future career opportunities by funding paid work experiences with employers across the state.

Through offering paid work experiences for Maine young people aged 16-24, the Maine Career Exploration program will enable thousands of students to enter the labor force in fields of their interest through work opportunities with Maine employers. In addition to work experience, students may also earn education credits through the program.

The Maine Career Exploration program is a recommendation of Maine’s 10-year Economic Development Strategy (PDF), unveiled by Governor Mills in 2019, to support Maine’s goal of adding 75,000 workers to Maine’s workforce by 2030. The program is led by the Department of Economic and Community Development in partnership with the Department of Education, Department of Labor, and the Governor’s Children Cabinet.

The Governor announced the Maine Career Exploration program today at Morse High School in Bath. Bath, Brunswick, and Topsham schools have used Jobs Plan funds to create a Regional Internship Program, in partnership with the Midcoast Chamber of Commerce, to provide students with work-based learning experiences at local businesses.

“Through the Maine Career Exploration program, high school students will gain meaningful, hands-on work experiences at local businesses that will prepare them to succeed in careers right here in Maine, strengthening our workforce over the long-term,” said Governor Janet Mills. “My Administration will continue to address Maine’s longstanding workforce shortage by making sure our students have the skills, and our businesses have the workers, that they need to succeed.”

“Our state needs to add 75,000 new workers by the end of the decade to keep our economy strong. Preparing Maine students for success in the workforce is a key part of achieving that goal,” said Heather Johnson, Commissioner of the Department of Economic & Community Development. “Maine Career Exploration will introduce thousands of Maine students to future employment options, giving them real world work experience and supporting our business community at the same time.”

“By expanding real-world, engaging learning opportunities with Maine employers, the Career Exploration program will help students explore career options, develop critical work and life skills, and plan for their futures,” said Pender Makin, Commissioner of the Department of Education. “These opportunities are also important for strengthening Maine’s workforce and building connections between schools and local businesses.”

“The mission of JMG is to identify students who face barriers to education, and to guide each one on to a successful path toward continued education, a meaningful career, and productive adulthood,” said Craig Larrabee, JMG President and CEO. “Our commitment is to equitably expand opportunity for students who need it most, particularly those most impacted by the COVID-19 pandemic. With this funding, JMG will support more than 4,000 high school juniors and seniors, throughout all sixteen counties of the state, in engaging with Maine’s employers to gain meaningful workforce experience.”

“This funding will significantly enhance the quality of our Mt. Ararat High School Community Pathways program. Most importantly, we will be positioned to provide many more meaningful and engaging learning experiences to support students in pursuing their dreams, interests, passions, and aspirations,” said Douglas Ware, Community Learning Coordinator at Mt. Ararat High School in Topsham.

“Governor Mills and her administration saw the workforce need, heard from the businesses and the schools, and made the incredible choice to invest in some of Maine’s best problem solvers – our teachers, administrators and business leaders,” said Cory King, Executive Director of the Midcoast Chamber of Commerce. “The investment into this program through the Maine Jobs and Recovery Plan is helping make this concept of paid, meaningful work for students a possibility.”

The Career Exploration program has three primary components:

Awards to Schools and School Districts

The Maine Department of Education has awarded over $5.6 million to 26 school districts, schools, adult education programs, and higher education institutions to create or expand extended learning opportunities for students, which include paid work experiences.

Examples of these efforts include:

  • The Aroostook County Action Program and Eastern Maine Development Corporation will provide paid work experiences to youth in northern and eastern Maine. Career Exploration funds will be used to strengthen and expand existing workforce & training programs through new employer partnerships, reaching students who do not qualify for existing programs, and offering support services to address transportation and technology needs.
  • In RSU 13 in Rockland, students will explore different career paths and learn basic job-seeking skills and financial literacy. Following these classes, students will participate in 10-week internships with local businesses.
  • Telstar Middle High School in Bethel will develop workforce opportunities for students in grades 9-12. These include job shadowing, career immersions with employers, credit-earning experiences, career camps during school breaks, and local internship programs.

Jobs for Maine Graduates

  • Funding from the Career Exploration Program will support expansion of extended learning opportunities, paid work experiences, and coaching now offered by Jobs for Maine Graduates for rising juniors and seniors at 90 high schools in Maine.

Community-Based Organizations

  • Through the Governor’s Children’s Cabinet, five community-based organizations in Cumberland, Sagadahoc, Androscoggin, Penobscot, and Aroostook counties will help disadvantaged young people access meaningful paid work opportunities and valuable employment experience.

The Maine Jobs & Recovery Plan is the Governor’s plan, approved by the Legislature, to invest nearly $1 billion in Federal American Rescue Plan funds to improve the lives of Maine people and families, help businesses, create good-paying jobs, and build an economy poised for future prosperity.

In the last year since the Jobs Plan took effect, the Mills Administration has delivered direct economic relief to nearly 1,000 Maine small businesses, supported more than 100 infrastructure projects around the state to create jobs and revitalize communities, and invested in workforce programs estimated to offer apprenticeship, career and education advancement, and job training opportunities to 22,000 Maine people.

Read a full report of the Jobs Plan’s investments in the past year here. For more about Maine Jobs & Recovery Plan, visit

Seeking Applicants for Contracted 21st CCLC Program Specialist (30 Hours/Week)

The Maine Department of Education (DOE) is seeking applicants for a Contracted 21st CCLC Program Specialist (30 Hours/Week). The purpose of this position is to provide the Maine DOE with 21st CCLC program management support in the areas of data collection, program monitoring, and professional development.  This position will also provide implementation support to local 21st CCLC program providers through ongoing professional learning communities (PLCs), trainings, and targeted technical assistance.  The work of this position will be largely independent.  However, the position will be part of a team that oversees the successful implementation of 21st CCLC program across the State of Maine.

The 21st Century Community Learning Center (21st CCLC) program provides competitive grant funding to support before, after, and summer school programming for underserved students and communities.

To learn more about position including responsibilities, knowledge and abilities, minimum qualifications, and salary –  click here for the full position description.

The application window is September 30, 2022 through October 14, 2022. To be considered for this contracted position, please submit a cover letter resume to Travis Doughty at by October 14, 2022.