Category Archives: News & Views

Webinar about Maine: 2017 ACCESS for ELLs 2.0 Score Changes

Maine: 2017 ACCESS for ELLs 2.0 Score Changes Webinar
Wednesday, March 29, 2017 at 3:00 pm

Event address for attendees

During the webinar WIDA will discuss the anticipated ACCESS for ELLs 2.0 score changes.

In 2017, you may notice a change to your students’ ACCESS for ELLs 2.0 proficiency level scores: some students’ scores may go down; and fewer students may exit program support.

Earlier this month, WIDA held webinars detailing expected changes to ACCESS for ELLs 2.0 scores in 2017, to explain the reasons for anticipated changes in students’ scores as well as suggestions for how to communicate with students and families, other educators, and administrators about how it might impact them. These two webinars were recorded and posted to the WIDA website.

During the March 29th webinar, WIDA will briefly summarize the key information shared on these earlier webinars. Participants in the March 29, 2017, webinar will have ample opportunity to ask questions of either WIDA or their state representative(s). The Maine March 29, 2017, webinar will also be recorded and posted on

For more information about the score changes visit

Direct questions about educational or English language acquisition services for English learners to ESL/Bilingual Programs, Nancy Mullins at (207) 624-6788.

Maine DOE seeks peer reviewers for 21st CCLC grant proposals

The Maine Department of Education is seeking qualified peer reviewers to read, assess and score competitive grant proposals for the 21st Century Community Leaning Centers (21st CCLC) Program.  This federally-funded grant program provides opportunities for schools and communities to develop “community learning centers” that serve children and youth during out-of-school time.  Maine currently has 34 current grant-funded 21st CCLC programs operating 59 individual centers in communities across the state.  Grant proposals for the 21st CCLC program will be evaluated through a formal peer review process, which will ensure that quality applications are selected for funding.

This year’s Request for Proposals (RFP) for the 21st CCLC program was released to the public on February 21 and is available online at: The Department anticipates receiving applications for new, expansion, and continuation awards as a result of this competition.


The most qualified reviewers will be individuals who are familiar and have experience with high-quality youth programs in schools and communities.  Examples of the experienced individuals sought include, but are not limited to:

  • Experts in expanded-learning opportunities
  • Teachers and principals
  • College and university faculty
  • Community educators
  • Community service providers
  • Staff from faith-based organizations
  • Staff from foundations and charitable organizations

Required Tasks:

Selected peer reviewers will work individually to read each assigned application and create detailed, objective, constructive, and well-written comments on approximately 10-15 applications on the basis of the criteria established in the RFP. These comments will be turned in to the Department prior to participating in on-site consensus scoring sessions.  Reviewers must be able to participate in an online training webinar and review grant applications through a web-based system.  It is anticipated that peer reviewers will have a two (2) week window in which to complete their individual review of assigned applications.  Following the individual review of applications, each peer reviewer will be required to travel to the Maine Department of Education for two scheduled scoring days.  It is during these consensus scoring sessions that each peer reviewer will work with the other members of the peer review team to score each application.

Selected peer reviewers must complete the following tasks during the following date(s):

Task Date(s)
Participate in an online training webinar April 25, 2017
Review grant applications through a web-based system and provide individual, written comments on each application (which MUST be turned in to the Department) May 5, 2017 – May 19, 2016
Participate in on-site consensus scoring sessions which will be located at the Maine Department of Education in Augusta, ME May 23 – 24, 2016

Compensation for Services: Peer reviewers who complete the required tasks will be reimbursed for travel costs to and from the consensus scoring sessions as well as provided a $75 honorarium per assigned application review, up to a maximum of 15 applications.

Previous peer reviewers have found that serving as a member of the peer review team is an excellent opportunity for professional development and growth. It is likely that, if selected, reviewers will be exposed to new program models, strategies, and practices.  These new concepts may provide ideas and support for ongoing work in the field as well as future grant writing efforts.  Most importantly, the time given to this effort will be of great benefit the children of Maine.

How to Apply: A peer reviewer application is available by contacting Travis Doughty at The Maine Department of Education will accept applications and resumes on a rolling basis until the needed positions are filled.

Pursuant to Title IV, Part B of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act of 2015, peer reviewers may not include any applicant, or representative of an applicant, that has or will be submitting a proposal in response to the current competition.


All interested parties must submit a completed peer reviewer application and current resume or CV by April 12, 2017.

Contact: For more information, contact Federal Grant Coordinator, Travis Doughty at or 624-6709.0%

Maine DOE kicks off 2nd Annual Farm to School Cook-off

The Maine Department of Education is holding its 2nd annual Maine Farm to School Cook-off this month. The cook-off showcases the skills of local school food service staff, while promoting locally grown products in school meals.

School food service teams representing Falmouth, Yarmouth, RSU 14 – Windham/Raymond, Lewiston, RSU 52 – Turner, and RSU 54 – Skowhegan, will be participating in the event this year.

Last year’s participants were from Lewiston Public Schools, RSU 38 – Maranacook, Portland Public Schools, and RSU 61 – Lakes Region Schools, with the winning team from Five Town CSD/MSAD 28 & RSU 13 –Rockport, Camden, Rockland and surrounding towns.

For the competition, each team must prepare a breakfast and lunch meal within a specific time frame using at least two ingredients that are grown, raised, caught, or manufactured in the State of Maine and meet National School Breakfast and Lunch Program requirements as well as one USDA food. As an added twist Maine wild blueberries and Maine potatoes will be used as “challenge” ingredients in the competition. All recipes will later be shared in a Maine farm to school cook-off recipe book.

This year, the regional cook-offs will be held on the March 27 at the Westbrook Regional Vocational Center and on March 31 at the Capital Area Technical Center in Augusta.

The final cook-off on April 26th will be held at the Freeport High School’s newly renovated kitchen and dining area.

Westbrook and Augusta CTE centers are returning hosts for the cook-off, while Freeport High School joins in for the first time. The locations were chosen as cook-off sites for their well-equipped kitchens and cooking and presentation areas.

A panel of judges for the two regional cook-offs will consist of a CTE culinary arts student, school nutrition director, and professional chef. The dishes will be scored based on presentation, taste, creativity, and feasibility to be used in a school breakfast or lunch program. Other criteria will include food safety and time management.

Judges for the final event will include a Freeport High School student, a school nutrition director and a professional chef. The winning team will be awarded a plaque and have the opportunity to be spokespeople for the second annual cook off in 2018.

The cook-off is part of the State’s child nutrition projects and follows legislation to support healthy meals in schools. For more information on Maine’s Local Foods to Local Schools program, visit

Members of the media are welcome to attend any the events. We ask that you confirm you are coming ahead of time by contacting Rachel Paling at or call 624-6747.

Media Advisory: 2nd Annual Farm to School Cook-Off

CONTACT:  Rachel Paling (207) 624-6747 or


What:  2017 Maine Farm to School Cook-Off

Who: School food service staff creating breakfast and lunch meal.

Judges for the regional cook-offs include a Career and Technical Education culinary arts student, a school nutrition director and a professional chef.


  • Monday, March 27 – Regional cook-off
    Westbrook Regional Vocational Center, Westbrook
    1:00pm start time (cooking begins at 1:30pm)
    Teams are representing Falmouth, Yarmouth and RSU 14
  • Friday, March 31 – Regional cook-off
    Capital Area Technical Center, Augusta
    2:00pm start time (cooking begins at 2:30pm)
    Teams are representing Lewiston, RSU 52 and RSU 54
  • Wednesday, April 26th – Final cook-off
    Freeport High School
    1:00pm start time (cooking begins at 1:30pm)

The Westbrook and Augusta CTE centers were chosen as cook-off sites for their well-equipped kitchens and individual cooking and presentation areas.

How:  Each volunteer team will prepare a breakfast and lunch meal within a specific time frame using at least two ingredients that are grown, raised, caught, or manufactured in the State of Maine and meet National School Breakfast and Lunch Program requirements as well as one USDA food. As an added twist Maine wild blueberries and Maine potatoes will be used as “challenge” ingredients in the competition.

RSVP: Members of the media are welcome to attend the competition but are asked to notify Maine DOE Director of Communications, Rachel Paling at or call 624-6747 ahead of time.

These competitions are NOT open to the public.


Administrative Letter: Superintendent Transfer Agreements

Administrative Letter: #7
Policy Code: CBC
To: Superintendents, School Board Chairs, and Private School Head Administrators
From: Robert G. Hasson, Jr., Ed.D., Acting Commissioner
Date: March 15, 2017
Re: Superintendent Transfer Agreements

Last year, the Maine Department of Education sent out a letter to Superintendents entitled Clarification of Commissioner’s Review of Superintendent Agreements. As we move closer to the 2017-2018 school year and we begin to see more Superintendent Transfer Agreement requests, it may be helpful to review the letter again carefully. I also want to provide some additional guidance to address questions and clarify issues about the Superintendent Transfer request process at the local level.
Specifically, Superintendent Transfer Agreements are designed to facilitate a student transfer from one school administrative unit (SAU) to another for the student’s best interest. Per Title 20-A MRSA Section 5205(6):

A. Two superintendents may approve the transfer of a student from one school administrative unit to another if:

(1) They find that a transfer is in the student’s best interest; and

(2) The student’s parent approves.

The superintendents shall notify the commissioner of any transfer approved under this paragraph. If either of the superintendents decides not to approve the transfer, that superintendent shall provide to the parent of the student requesting transfer under this paragraph a written description of the basis of that superintendent’s determination. [2013, c. 456, §1 (AMD).

SAUs often use a form to collect transfer request information, and to deliver decisions. The Department has created sample forms which may be adopted as part of the Superintendent transfer agreement process (optional):

Please feel free to use the forms as templates. These forms model the type of information that should be requested and generated as Superintendents and parents work through the details of a transfer.

When communicating with parents about required documentation for transfer request submission to the Superintendent, SAUs may advise parents to write a letter supporting their request and to include supporting documentation and compelling reasons for the request. Parents should be advised not to submit anything that they would not want shared with the Department or the State Board of Education, should the request be denied and subsequently appealed.

When responding to requests, it is important to communicate the basis for the Superintendent’s decision, based on the student’s best interest.

If the transfer is agreed to by both sending and receiving Superintendents, the student becomes a resident of the receiving SAU for one school year. Please note that agreements may not be subject to revocation, rescission, or contingencies for the school year. These students must be afforded the same rights and responsibilities as students who reside in the SAU.

Under a transfer, the receiving unit, by accepting the student as a resident of the receiving unit, is accepting full fiscal responsibility for the student just as with any other resident of the SAU, including fiscal responsibility for special education services. Special education services must be provided to transfer students by the receiving SAU at no cost to the parent and the cost of these services may not be billed to the sending SAU.

When possible, requests should be made and decisions rendered in an expedient manner, and preferably prior to the start of the school year.  In order to properly account for SAU fiscal responsibilities, it is recommended that the transfer be in effect for the October 1st student count. For students who have been in ongoing attendance and where tuition has been paid by the parent, tuition adjustments will be effective as of the date of parent request to the Superintendent.

Thank you for rendering informed and thoughtful Superintendent Transfer Agreement guidance and decisions that are in the best interest of Maine students.

For more information regarding this letter, please contact Pamela Ford-Taylor at or (207) 624-6617.

Learning Technology Grants Program Announced

The Department is announcing an evolution to our support of technology in public middle schools and high schools. Beginning July 1, 2017, MLTI Grants will be available to public middle schools and high schools to fund technology and support for 7th and 8th grade students and staff, and for staff in high schools with locally-funded student programs.

The grants will support programs that use technology to enhance teaching and learning in eligible schools and grades. The grant program takes the place of an “opt-in” to the programs offered in the past 3 years by HP and Apple, under a contract with the State.

Schools will apply to the Department of Education with a brief description of their proposed education technology programs, and a budget for the period of the grant.

The amount of the grant is up to $200 per eligible student or staff seat, each year, for up to 3 years. The length of the grant and the amount per seat will be based on the school’s proposed program and budget.

The grants provide flexibility to schools, but maintain some requirements designed to continue the basic structure of the current MLTI program. Any program funded by a grant must provide a personal digital computing device for each student, and must include professional development to support teachers’ use of technology to enhance student learning.

Further details for the grant program, including the application and the deadline for application submittal, will be provided as they are developed and posted on the MLTI website at . MLTI programs in schools that opted in to HP or Apple solutions in 2014, 2015 or 2016 will continue as is, and are not affected by the grant program.

For additional information, contact the MLTI Office at or call Deb Friedman, MLTI Project Manager at 624-6834.

Free computer science training opportunities available through Project>Login & MMSA

Project>Login mission is to engage Maine K-12 schools and provide support for Computer Science education. They recently became a regional partner, along with Maine Mathematics and Science Alliance, for As a result of this partnership, they are able to provide high quality professional development to educators interested in Computer Science education for free.

They are currently offering a  professional learning program for middle and high school teachers which includes :

  • TeacherCon, a five-day summer training in Philadelphia taking place July 30 – August 4, 2017, which will fully prepare teachers to utilize curriculum and teacher supports. provides airfare, lodging, and meals during the conference, and teachers will receive a gift card to cover incidentals.
  • Four, one-day local workshops during the school year (normally on Saturdays), during which teachers will join other teachers from Maine for ongoing training and just-in-time support.

Learn more about the program and apply here:

Maine DOE Data Helpdesk Survey

The Maine Department of Education Data Helpdesk Team is here to assist you with access to your NEO, Infinite Campus and coming soon, Edupoint systems.  We can offer general guidance on individual models within the applications.  If you have called our helpdesk in the past or make a call to us in the future, please help us by taking a few minutes to tell us about the service that you have received. We appreciate your time and want to make sure we meet your expectations.   click here to take the survey.

For more information visit the DOE Data Helpdesk page.


New School Absenteeism Reporting Form

When a potential outbreak, including those involving exposure to a communicable disease, toxic agent, environmental hazard, or a potential epidemic is identified, immediate notification to the Maine CDC should be made.  One of the ways these outbreaks can be identified is through elevated school absenteeism.  Schools have long partnered with the Maine Center for Disease Control (MeCDC) to report elevated absentee rates (>15%).  The Department of Education and MeCDC have collaborated to design this application in NEO to collect this information more efficiently. School nurses have be given access to the reporting tool.  If your school unit decides that it would be appropriate for another person to submit this report, you will need to fill out a NEO access request form located on the DOE Data Helpdesk page.


Reporting 2016-17 Student Information – Due Date: April 15, 2017

The Infinite Campus State Education system (ICSE), is online for school year 2016-17 updates.  The updated 2016-17 student information will be utilized to meet State and federal reporting requirements (ESSA, Graduates, Dropouts, AYP, etc.) as well as the calculation of State subsidy for 2017-18 for Maine’s public school administrative units.

All private schools with publicly funded students must report ALL “publicly funded students” in the Infinite Campus State Education System.   The private schools that receive publicly funded students must report these students in the Infinite Campus State Education system in order for the public school administrative units to receive a subsidy count for these students in their future State subsidy.  The State subsidy to a public school unit is often the source of funding that a school administrative unit uses to pay the tuition for these students to attend the private schools.

Student Enrollment Reporting – Due Date:  April 15, 2017:

April 1, 2017 Student Count – all publicly funded students should be enrolled in Infinite Campus State Edition (ICSE) before April 15, 2017 so that the resident public school administrative units may review the data and verify the April 1st student count which takes place between April 16, 2017 and April 30, 2017.

  • For private schools enrolling “ALL” students in the Infinite Campus State Education System, please fax (1-866-219-8344) or mail the completed Signature Page of the April 1st Enrollment Report (EF-M-14) indicating that all students have been enrolled in the Infinite Campus State Education system. There will be no need to complete the remainder of the EF-M-14.
  • For private schools enrolling only publicly funded students in the Infinite Campus State Education system, please complete the April 1st Enrollment Report (EF-M-14 – Sections 2 and 3 only) and email the Excel spreadsheet form to the Department at In addition, please fax the completed Signature Page to 1-866-219-8344.
  • For private schools that have no publicly funded students, please complete the April 1st Enrollment Report (EF-M-14 – Sections 2 and 3) for the non-publicly funded students and email the Excel spreadsheet form to the Department at In addition, please fax the completed Signature Page to 1-866-219-8344.

The EF-M-14 Form can be downloaded from the Department of Education’s website at:

60% Publicly Funded Private Schools

These 11 private schools must complete both the EF-M-14 and the EPS April Enrollment Certifications.

Private Schools Using the Infinite Campus State Education System:

For private schools that enter students into the Infinite Campus State Edition, please refer to the document titled “Data Standards Document” located at:

If you have any questions regarding the Infinite Campus State Education (ICSE), please contact the MEDMS Help Desk, Tel. (207) 624-6896 or e-mail

If you have any general student questions, please contact Travis Wood, Tel. (207) 624-6742 or e-mail