Maine Department of Education

The Maine Department of Education provides leadership and support to educators and families in preparing all Maine students for success in college, careers and civic life.

The Maine DOE Newsroom highlights the work of Maine schools and the Department of Education.

Maine DOE Update – July 19, 2018

From the Maine Department of Education


Reporting Items

Important Update About NEO Accountability Report and Certification

This year the Department launched the NEO Accountability Report and Certification reports which were created to assist with data reporting for assessment and accountability.  These reports were meant to be used by districts and schools ahead of time to validate data for students who need to be assessed, allowing for a clean data set to be sent to for assessment and accountability reporting, and no cleanup and validation necessary in the fall. | More

Administrative Letter: 2018-2019 Maine Schools/Public School Approval Now Open

In accordance with 20-A M.R.S. Chapter 206 and Maine Department of Education (DOE) Rule Chapter 125, to maintain continued approval status for the school administrative unit and all schools within it, the superintendent shall submit timely completed annual school reports to the Commissioner, including the annual approval report for the unit and for each school in the unit certifying progress on the Comprehensive Education Plan. | More

Administrative Letter: 2018-2019 Private School Approval, NEO Maine Schools, and Staff Now Open

In accordance with 20-A M.R.S. Chapter 117, the Maine Department of Education (DOE) requires private schools seeking approval status to be approved annually.

Private schools seeking approval status must enter required organization and staff information into the NEO information system and submit their annual school approval report. Related documentation should be submitted to Maine DOE’s School Enrollment/Approval Specialist, either electronically or by mail. The NEO requirements need not be completed prior to the submission of the annual report; however, school approval will not be issued until the NEO information is complete and verified. | More

| Visit the DC&R Reporting Calendar |


News & Updates

2018-19 Enacted ED279 Subsidy Printouts Now Available

FY 2018-2019 ED 279 subsidy printouts are now available on the Maine Department of Education website. | More

ESEA Federal Fund Manual Extension Changes

The Maine Department of Education’s ESEA Federal Programs Team is providing an update regarding the requesting of manual extensions for ESEA Federal funds. | More

McKinney-Vento Sub-grant Program for the Education of Homeless Children Now Available

The Maine Department of Education is pleased to announce that it is seeking proposals for the McKinney-Vento Sub-grant program for the education of homeless children and youth.  Proposals will be accepted from SAUs seeking to develop, implement, or expand programs that improve the academic success of students identified as homeless under the McKinney-Vento Act. | More

Maine DOE Announces Award for Management of Assistive Technology

The Maine Department of Education is pleased to announce that Maine CITE Coordinating Center has been awarded a grant to provide management of assistive technology (AT) services under the federal Assistive Technology Act of 2004 (ATA). | More

More Dispatches | Press Releases | Priority Notices


Professional Development & Training Opportunities

Understanding Maine DOE Data: A Workshop for School and District Leaders

Are you a school or district leader that wonders why the Department collects certain data sets and what they are used for? Get the answer to this question and more by attending a workshops led by Paula Gravelle of School Finance and Charlotte Ellis of the Data Team. These are targeted sessions for school and district leaders, they will be about data use and policy, not data entry. | More

New School Nurse Orientation Registration

If you hired a new nurse for your school over the summer be sure to encourage them to attend the New School Nurse Orientation, a specialized program designed to help nurses transition into the educational setting. | More

Register Now for Computer Science Day on August 13

The Maine Department of Education, Maine State Library, Project Login, and Maine Mathematics and Science Alliance are partnering to host Computer Science Day this summer. We’ll explore how computer science skills can be learned in formal and informal learning settings, and how those skills can be applied in current and future jobs in Maine. We hope to create more connections, partnerships, collaboration, and access to resources between educators, students, non-profits and businesses.| More

Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Understanding Maine DOE Data: A Workshop for School and District Leaders

Are you a school or district leader that wonders why the Department collects certain data sets and what they are used for? Get the answer to this question and more by attending a workshops led by Paula Gravelle of School Finance and Charlotte Ellis of the Data Team. These are targeted sessions for school and district leaders, they will be about data use and policy, not data entry.

Topics Covered:

  • How does the State calculation work for funding public education (PreK-12)?
  • What data is important for the Essential Programs and Service (EPS)?
  • What data is important for Accountability?
  • What are the deadlines for submitting data?
  • Should I certify even if the data is wrong?
  • How does my data effect other districts?
  • What if I have an error in my data, can it be corrected?
  • What type of student data impacts the subsidy calculation?
  • Why do I have to do certifications?

Workshop Sessions Details:

  • August 7, Caribou High School 9:30-11:30 AM
  • August 8, Ellsworth Elementary/Middle School 9:30-11:30 AM
  • August 9, Brewer High School 9:30-11:30 AM
  • August 20, Cony High School (Augusta) 9:30-11:30 AM
  • August 21, Mt. Ararat Middle School (Topsham) 9:30-11:30 AM
  • August 22, Mt. Blue High School (Farmington) 9:30-11:30 AM
  • August 23, Gorham High School 9:30-11:30 AM

Please join Maine DOE School Finance Consultant, Paula Gravelle and Data Manger, Charlotte Ellis to understand why data matters.

Register for one of the workshops here: Workshop Registration Link

Important Update About NEO Accountability Report and Certification

This year the Department launched the NEO Accountability Report and Certification reports which were created to assist with data reporting for assessment and accountability.  These reports were meant to be used by districts and schools ahead of time to validate data for students who need to be assessed, allowing for a clean data set to be sent to for assessment and accountability reporting, and no cleanup and validation necessary in the fall.

Unfortunately, due to the many technical issues with the Accountability Report and Certification, the Department is closing the reports. While there was much progress made in fixing the technical issues, due to the complications with the reports and the lack of districts who were able to complete the report, the former process of allowing fall data cleanup will continue for this year only.

To meet assessment and accountability reporting deadlines, the current data was pulled and will be sent to the reporting vendor as is.

As in the past, districts and schools will be able to validate the data manually in the individual and aggregate assessment reports in the Maine Assessment and Accountability Reporting System (MAARS) in the fall.

In the future, the Department will release the NEO Accountability Report and Certification again to be used for the 2018-2019 school year, with no data cleanup for the fall of 2019.

For further questions contact Maine DOE Data Manager Charlotte Ellis at Charlotte.Ellis@maine.gov.

 

2018-19 Enacted ED279 Subsidy Printouts Now Available

FY 2018-2019 ED 279 subsidy printouts are now available on the Maine Department of Education website:

View the FY 2018-2019 ED 279 subsidy printouts

These printouts are based on Public Law 2017 Chapter 446. Reflected changes include:

  • The mill expectation decreased from 8.51 mills to 8.48 mills.
  • Additional funds were allocated for those Career and Technical Education (CTE) organizations which are underspending the EPS Model for CTE.

Guidance regarding CTE Funds: CTE funds are now targeted and may only be used to support approved CTE programming.  Should any CTE funds allocated remain unspent at the end of the fiscal year, those funds must be carried forward for exclusive support of CTE programming in future years.

Districts that have questions regarding subsidy printouts can contact the School Finance Team: Tyler Backus at tyler.backus@maine.gov, Paula Gravelle at paula.b.gravelle@maine.gov, or Ida Batista at ida.batista@maine.gov.

ESEA Federal Fund Manual Extension Changes

The Maine Department of Education’s ESEA Federal Programs Team is providing an update regarding the requesting of manual extensions for ESEA Federal funds.

The ESEA Federal Programs will continue to grant manual extensions to school administrative units (SAUs) that were unable to expend their ESEA Federal carryover funds within the expected two-year time frame however, manual extension requests for FY17 funds will only be accepted until August 15, 2018. Requests submitted August 16, 2018 and beyond will not be reviewed or approved.

All requests for manual extensions should go to the district’s ESEA regional team member. Manual extension requests require all funds to be obligated by September 30, 2018 and liquidated by October 30, 2018.

With the understanding that it is not always possible to plan expenditures of ESEA Federal Funds within the fiscal year the funds are granted. In the event that funds are not expended, the ESEA allows for SAUs to carry funds over into the following year. The provision for a manual extension should be the last option in order to expand funds carried over from prior years.

Your continual support as a responsible steward of ESEA Federal Funds is greatly appreciated. If you have questions regarding manual extensions, please contact your ESEA regional team member.