What is Academic Progress? #success4ME

academic progress ela (blue)
Academic Progress – English Language Arts (ELA)

The Academic Progress indicator, is one of four (4) indicators utilized in Maine’s Model of School Supports and is used for grades 3-8. Academic Progress is defined as the comparison of individual student assessment performance scores from one year to the next, aggregated to the school level.

At the state, district, school, and classroom levels, Maine educators are committed to creating a culture of support and encouragement for families with children experiencing challenges. In the past, Maine has focused solely on achievement and in particular, achievement gaps between student groups. Academic achievement records the number of students on average, who are performing at state expectations. Although this is beneficial to track, when conducting a more detailed analysis of data, academic achievement does not take into account the individual growth of a student.

academic progress math (blue)
Academic Progress – Mathematics

What does this look like in Maine?

Each year students in grades three through eight are administered statewide assessments in both English language arts (ELA) and mathematics. Student performance on the state assessment is scored on a scale of 1 to 4.  A performance level of 3 or above indicates that a student is meeting grade-level expectations. Every student grades 3 -8 who has been in the same school for two consecutive years will receive a progress score by looking at his or her assessment results from the previous year in comparison to the current year. Individual students are assigned scores of 0 to 450 according to academic achievement scores from one year to the next. A score of 100 indicates expected growth. An individual score of less than 100 indicates that a student has not yet made adequate growth. The progress scores of all eligible students are added together and then divided by the number of eligible students.  The resulting number is the school indicator scores for ELA and math.

The above is repeated to determine a progress indicator score for mathematics and a progress indicator score for ELA.

How will academic progress data be presented on the school report card?

The school as a whole will receive a performance measure related to the percentage of students who are making academic progress. Academic progress rates will never be reported at the student level.

The school level descriptors for academic progress are as follows:

Academic Progress – English Language Arts (ELA)

Emerging Developing Meeting Excelling
A score of less than 100 for all eligible student groups A score of at least 100 for at least one eligible student group A score of at least 100 for all eligible student groups A score of at least 150 for all eligible student groups

Academic Progress – Mathematics

Emerging Developing Meeting Excelling
A score of less than 100 for all eligible student groups A score of at least 100 for at least one eligible student group A score of at least 100 for all eligible student groups A score of at least 150 for all eligible student groups

Eligible student groups include: Asian, Black, Hispanic/Latino, Two or More Races, White, Students with Disabilities, Economically Disadvantaged, Migrant students, and English Learners.

Academic progress data will be presented on the initial page of the report card in the following way:

reportcard1_AP

To assist parents and community members in understanding academic progress, the report card provides “hover over” features that explain the definition of the performance level.

reportcard2_AP

Further questions can be directed to Janette Kirk, Acting Director, Office of Learning Systems at janette.kirk@maine.gov

PRIORITY NOTICE: Withdrawal of Proposed Rule Chapter 115: Credentialing of Education Personnel

In response to preliminary feedback, the Maine Department of Education has decided to withdraw the recently proposed changes to Rule Chapter 115: Credentialing of Education Personnel for further review and refinement.

Rule Chapter 115 is a complex rule, and any change to its provisions has multiple implications. It is in the best interest of students and educators that we allow for further consideration, dialog, and input.

Further proposed changes to Rule Chapter 115 will be announced via the Maine DOE Newsroom.

Reminder: Annual Audit Requirements

Iinitial report to the Commissioner is due November 1st:

Pursuant to Title 20-A MRSA 6051 §4, statements of assurance and Maine Education Financial System reconciliations are due to the Department by November 1, 2018. Please submit via email to DOE.audit@maine.gov . Any adjustments identified by these reconciliations should be uploaded to the Maine Education Financial System in NEO by November 30, 2018.

Annual Audit Reports Due December 30th:

  • Annual audit reports are due within six months after the end of the audit period (e.g., reports for the fiscal year ending June 30th are due on or before December 30th).
    • Per statute, it is the school board’s responsibility to submit the annual audit document unless it is included in the engagement letter that the audit firm will submit the audit to the Department on behalf of the school board.
  • Per statute, the auditor is required to review the audit with the school board.
    • Municipal school units are required to submit either a combined annual audit or a school department audit and a municipal audit to the Department. The municipal annual report (a.k.a. town report) cannot be accepted in lieu of the complete municipal annual audit.
  • Per statute, Maine DOE must receive a SEFA (Schedule of Expenditure of Federal Awards), which includes federal award expenditures for all reporting entities, regardless if a Single Audit (formerly A-133 audit) is not required to be conducted. The SEFA provides information needed by Maine DOE to conduct sub-recipient monitoring as required by US DOE and is due at the time of the annual audit.
    • In municipal school units where a combined audit is not conducted, Maine DOE is to receive two audits: an audit with a SEFA for the school department and a city/town including a SEFA.
  • If a management letter is prepared by the auditor, a copy must be submitted to MDOE with the annual audit as this letter provides MDOE with information needed to conduct sub-recipient monitoring as required by US DOE.
  • Please submit all annual audit documents, reports, information requests, questions and other audit correspondence via email to DOE.Audit@Maine.gov or via the direct link provided on the Fiscal Review and Compliance webpage.

Extensions and Subsidy Payments

It is the Superintendent’s responsibility to request audit deadline extensions and/or exceptions, regardless if the request is for the municipal audit and/or school department audit. The forms are available on the Fiscal Review and Compliance webpage.

  • Extensions will expire no less than 30 days from the date the extension was submitted.
  • Extension requests will be considered until June 30th (six months after due date); extensions will not be valid after June 30th and all municipalities and school administrative units with overdue audits that have not submitted an extension request before May 30th will be place on the hold subsidy list and subsidy will be withheld in July.
  • Submitting the required documents will be the only way to be removed from the Hold Subsidy List.

For more information, review statutory requirements in Title 20-A MRSA 6051 §4 or email to DOE.Audit@Maine.gov.

PRIORITY NOTICE: EPS Oct 1 Enrollment/Special Ed (EF-S-05) Reporting Deadline Extended to November 5, 2018

The Maine Department of Education would like to inform all public schools, charter schools, and private schools that receive public funds, that the EPS Oct 1 Enrollment/Special Ed (EF-S-05) Report Certification deadline that was originally scheduled for October 31, 2018 has been extended to the end of day on Monday, November 5, 2018.

Ensure the data has been reviewed and is correct prior to certification.  Please do not certify your data if it is not correct. Contact the DOE Data Helpdesk at 624-6896 or medms.helpdesk@maine.gov if you have questions about data issues that need to be resolved.

If you have made corrections or changes in your Student Information System and have uploaded those changes to Synergy; you must also request a “refresh” of the EPS Oct 1 Enrollment/Special Ed (EF-S-05) Report in NEO in order for those changes to be reflected in that report.  This is not done automatically and requires the “Uncertify/Refresh Data” button to be pushed in the report in NEO.

If you’re not sure how to refresh the EPS Oct 1 Enrollment/Special Ed (EF-S-05) report, see the instructions entitled “Where is the Refresh Button” located on the Data Reporting Instructions webpage.

Further questions should be directed toward the DOE Data Helpdesk at 624-6896 or medms.helpdesk@maine.gov.

MEDIA RELEASE: Maine DOE to Recognize Bilingual Students Upon Graduation

Maine Department of Education makes Seal of Biliteracy available to all qualifying students

During a special announcement at the Maine State House on October 29, 2018, Commissioner Robert G. Hasson, Jr of the Maine Department of Education announced a new opportunity called the Seal of Biliteracy that will be available to qualifying students upon graduation, starting in June of 2019.

The Seal of Biliteracy is an award given at graduation in recognition of students who have studied and attained a high degree of skill in English and at least one other language by high school graduation.  For the first time, Maine will be offering all students an opportunity to graduate with the Seal in June 2019. The Seal seeks to encourage students to pursue biliteracy, recognizes the positive cognitive and academic benefits of being bilingual, and can serve as evidence of academic and workplace readiness.

There are two pathways to earn the Seal of Biliteracy. To qualify, all students must maintain a high degree of skill in their first language.  Students, whose first language is English, can earn the Seal by attaining a high degree of skill in another language.  Students whose first language is not English, can earn the Seal by attaining a high degree of skill in English.

In previous years, the Seal of Biliteracy has been offered to students in Portland Public Schools thanks to the work of Carlos Gomez, Director of Language Development. This Department of Education initiative will provide the opportunity to every student in Maine.  The Seal of Biliteracy started in California in 2008 and is now offered by 32 states and the District of Columbia.

Earning the Seal of Biliteracy comes with tangible academic and workplace benefits for students. Those students who choose to pursue post-secondary education can show the Seal of Biliteracy designation to select universities to earn college credit.  For those students who choose to enter the workforce after graduation, the Seal brings potential employers attention to the additional work ready skills they possess.

For more information please visit the Maine Department of Education website.

 

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Administrative Letter: Change in English Learner Identification and Exit Criteria

Administrative Letter: 20
Policy Code: IHBEA
To: Public School Administrators
From: Robert G. Hasson, Jr., Ed. D. Commissioner
Date:  October 29, 2018
Subject: Change in English Learner Identification and Exit Criteria

Under the Every Student Succeeds Act, states are required to develop uniform statewide policies for identifying and exiting English learners (ELs). In light of this requirement, the Maine Department of Education has sought to review and refine its policies in order to best meet the needs of its students. Over the past year and a half, the Department has collected stakeholder input from around the state regarding its definition of English language proficiency. Additionally, the Department has conducted extensive analysis of assessment data to determine the level of English language proficiency needed in order to succeed academically on par with non-EL peers.

Following the completion of the review and analysis, Maine’s definition of English language proficiency is now a composite proficiency level (CPL) of 4.5, as measured by WIDA ACCESS for ELLs and WIDA Screener Online. All ELs who attain a composite proficiency level of 4.5 or higher on ACCESS for ELLs will be exited from English learner status. Students who achieved a CPL of 4.5-4.9 in 2017 or 2018 will be retroactively exited as of November 1, 2018. Districts will not need to take any action to exit these students, as the Department will do so automatically.

However, districts must take action to exit recently identified students who are no longer eligible for EL services based on the change in identification criteria. Any student who was identified as an English learner with a WIDA Screener Online CPL of 4.5 must be removed from EL status. To change a student’s status in the state student data system, the student’s district superintendent must submit a request for change in English learner identification, including the student’s Language Use Survey and WIDA Screener Online score report. All requests for change in English learner identification must be submitted by November 9, 2018 to ensure accuracy of 2018-19 ACCESS testing rosters. Please note that if a student identified as an EL has already been administered ACCESS for ELLs, he/she must achieve a CPL of 4.5 or higher on ACCESS for ELLs in order to exit.

ELs with significant cognitive disabilities who qualify for the state alternate academic assessment are administered Alternate ACCESS for ELLs. Please note that the exit threshold for Alternate ACCESS for ELLs has not changed and remains a CPL of P2.

After an EL demonstrates English language proficiency by attaining a CPL of 4.5 or higher on ACCESS for ELLs, federal and state regulations require that schools monitor the student’s academic progress for two years. If during that two-year period a continued need for English language acquisition services becomes apparent, the student must be provided services. Note that in such cases the student will not be designated as an EL in the state student data system and will not be administered ACCESS for ELs.

This Administrative Letter is a supplemental update to Administrative Letter 11, which provides more extensive information about the requirements for serving ELs, including more details on Maine’s EL identification policy.

To assist districts in communicating with students and families about Maine’s new definition of English language proficiency, the Department has developed a student and family guide, translated into the state’s top ten languages.

If you have questions or would like further information regarding serving ELs, please contact April Perkins, ESOL/Bilingual Programs, at april.perkins@maine.gov, (207)624-6627.

Maine DOE Update – October 25, 2018

From the Maine Department of Education


Reporting Items

| Visit the DC&R Reporting Calendar |


News & Updates

Certification Updates and Reminders

The Maine Department of Education has put together a list of certification updates and reminders to help with awareness of recent Chapter 115 regulations, creating an account in the MEIS system and more tips to help with the process.  Please share this notice with all educators.  | More

PRIORITY NOTICE: Proposed Revisions to Rule Chapter 101 (Maine Unified Special Education Regulation Birth to Age Twenty); Public Hearing on November 13, 2018

The Maine Department of Education is proposing amendments to Rule Chapter 101 Maine Unified Special Education Regulations, Birth to Twenty. The proposed substantive changes are as follows: | More

PRIORITY NOTICE: Proposed Revisions for Rule Chapter 115 (Certification Rules); Hearing on November 15, 2018

As part of the Maine Department of Education’s efforts to streamline and clarify certification processes for Maine educators, the Department is proposing revisions to Rule Chapter 115: Credentialing of Educational Personnel, Parts I and II. The revisions: | More

PRIORITY NOTICE: Proposed Revisions to Rule Chapter 122 (Grant Application and Award Procedure: Fund for the Efficient Delivery of Educational Services); Public Hearing on November 14, 2018

The Maine Department of Education is seeking public comment regarding proposed revisions to Rule Chapter 122, Grant Application and Award Procedure: Fund for the Efficient Delivery of Educational Services. | More

PRIORITY NOTICE: Proposed Revisions to Rule Chapter 132 (Social Studies and Science and Technology Standards); Public Hearing on November 15, 2018

As part of the scheduled periodic review of the Maine Learning Results, the Maine Department of Education is seeking public comments regarding proposed revisions to the social studies and science and technology standards found in Rule Chapter 132 Learning Results: Parameters for Essential Instruction. Please note that the Department of Education is only seeking comments on the Science and Technology Standards and Social Studies Standards sections of Rule Chapter 132 at this time. | More

Maine DOE 2018 Second Special Session Legislative Summary Available

The Maine Department of Education has prepared a summary of major laws related to education enacted by the Second Special Session of the 128th Maine Legislature. This information may prove helpful to school and district administrators and educators when planning for the 2018-19 school year. | More

Maine Schools Join Others Around The Nation to Recognize National School Bus Safety Week October 22-26

National School Bus Safety Week, scheduled October 22-26 this year, is a public education program that promotes school bus safety. | More

Students, Parents, and Schools Celebrate School Bus Driver Appreciation Week Oct. 22-26

A school bus driver’s career is about safely delivering the world’s most precious cargo – our students. Making a positive difference in the life of a child is what motivates school bus drivers. | More

More Dispatches | Press Releases | Priority Notices


Professional Development & Training Opportunities

Alternate Assessment Workshops – December 2018 Registration Now Open

Teachers administering alternate assessments may register for Personalized Alternate Assessment Portfolio (PAAP – MEA Alternate Science) and Multi-State Alternate Assessment (MSAA- MEA Alternate Mathematics and ELA/Literacy) assessment administration training. All registrations must be received by November 27th. | More

WIDA Early Years Online Learning Modules (to Support Multilingual Children) Now Available at No Cost to Teachers and Administrators

The Maine Department of Education is excited to announce that Maine’s early care and education community is now able to access to the WIDA Early Years online learning modules. These modules focus on supporting young multilingual children, ages 2.5 to 5.5 years and are available at no cost to teachers and administrators. | More

Maine DOE and Thomas College to Host Learning Lab

Maine DOE and Thomas College will host a learning lab focused on teaching and learning with technology on Wednesday, November 14th from 9am – 1pm. Two local educators will model a technology-enhanced learning experience with students that other educators can observe. | More

Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Certification Updates and Reminders

Please share this notice with all educators.

Rule Chapter 115 reminders – New Chapter 115 Part I regulations went into effect on July 14. The Department encourages all educators to be familiar with the laws governing certification.  Rule chapters can be found on the Secretary of State’s Rule Chapters in order by chapter number.

Special Note for Educators:

  • Create an account – All educators who have not yet created an account in the new online certification system are encouraged to do so. By creating an account, educators are ensuring the certification team has the most recent contact information available. Step by step instructions on how to create an account are available on this webpage.
  • Please ensure applications are complete upon submission – Submitting incomplete applications or parts of applications at different times will result in significant delays in processing.
  • Two week processing time for CHRC – Criminal History Records Checks (CHRC) applications are being processed in approximately two weeks. If it has been longer than two weeks and if there was significant time between submission of application and the fingerprint appointment, please contact the certification office at 207-624-6600.
  • Please do not call the certification office to get a status update on your application – The bulk of calls are regarding this question. The certification team can process applications faster with less calls regarding status updates. The same information can be found in the new online Maine Education Information System (MEIS), including:
    • If your application is not in the MEIS system, it means that the application has not yet been manually entered.
    • Once the application is entered, applicants can see the application listed in the system. After evaluation of the application, either a deficiency letter will be mailed listing the items still needed or a certificate will be issued.
    • If the certificate has been issued it will be listed under “Certificates” in the MEIS system.

MEIS Updates:

  • Call wait times are typically between 0 – 30 minutes.
  • Since January 1, 2018 – 17,445 applications have been evaluated.
  • There are currently approximately 3,000 applications in queue to be evaluated.
  • The certification office posts updates on Maine DOE’s Official Facebook and Twitter pages, and in the DOE newsroom.

WIDA Early Years Online Learning Modules (to Support Multilingual Children) Now Available at No Cost to Teachers and Administrators

The Maine Department of Education is excited to announce that Maine’s early care and education community is now able to access to the WIDA Early Years online learning modules. These modules focus on supporting young multilingual children, ages 2.5 to 5.5 years and are available at no cost to teachers and administrators. Multilingual children, commonly referred to as dual language learners, are children who are developing more than one language.

Each self-paced, interactive module provides opportunities for reflection and offers suggestions for applying content to local practice. The following modules are available:

  • Dual Language Learners and their Families
  • WIDA Early English Language Development Standards Framework
  • Dual Language Learners with Disabilities
  • Scaffolding Language Learning
  • Promising Practices

A description of each module, frequently asked questions, and instructions for creating a user account and registering for the modules can be found in the documents listed below:

Access the modules: WIDA Early Years online modules (visit and create your user account)

If you are a program leader, administrator, trainer, or coach, we hope you will utilize these modules as a resource to support the professional learning needs of those serving multilingual children. The modules can be used in staff development sessions and/or shared with individual educators or teams of educators, such as professional learning communities.

Contact hours are available upon completion of a module. To receive a contact hours certificate, please download the certificate of completion generated by the WIDA Early Years online system and email it to april.perkins@maine.gov.

Additionally, the Department has purchased a set of WIDA Early Years Promising Practices Implementation Kits to assist districts in refining their programs for young multilingual children. These kits serve as a program self-evaluation tool, highlighting several evidence-based, highly effective strategies for supporting children’s development of multiple languages. Several districts with a significant number of dual language learners will receive these kits. A district that does not receive its own kit may request to borrow one from the Maine Department of Education.

WIDA Early Years resources have been provided to Maine educators through Title III, CDS, Head Start and public pre-k funds.

If you have any questions about these resources, or to request to borrow a WIDA Early Years Promising Practices Implementation Kit, please contact Maine DOE Director of ESOL/Bilingual Programs & Title III April Perkins at april.perkins@maine.gov or (207)624-6627.

Maine DOE 2018 Second Special Session Legislative Summary Available

The Maine Department of Education has prepared a summary of major laws related to education enacted by the Second Special Session of the 128th Maine Legislature. This information may prove helpful to school and district administrators and educators when planning for the 2018-19 school year.

For each education bill, the summary lists the provisions, effective date, and action required by the bill.

A law indicated as an “emergency” is a law that was passed by a two-thirds vote of the Maine Legislature; emergency legislation takes effect immediately upon the Governor’s signature.  For non-emergency laws passed during the First Regular Session, the effective date is December 13, 2018, unless otherwise noted.

The summary can be downloaded from the link below:

Newly Enacted Legislation by the 128th Maine Legislature Second Special Session

Additional legislative summaries, including the Second Regular Session (2018) and the First Regular Session (2017), can be found on the Maine Department of Education’s Newly Enacted Legislation Webpage.

For more information or questions, please contact Debra Plowman, State Legislative Director, at debra.plowman@maine.gov.