Maine DOE Update – March 13, 2020

 

From the Maine Department of Education


Reporting Items

MaineCare Seed Adjustments to be Made, Review Q2 20 Reports by April 10, 2020

The recovery of Q2 20 MaineCare Seed will occur in the April 2020 subsidy payment and the Maine DOE is asking School Administrative Units (SAUs) to review their reports by April 10, 2020 to ensure accurate adjustments to subsidy. SAU staff must review student by student claims on both the public and private MaineCare reports for Q220 by April 10, 2020. | More

New Webinar: The EF-S-05 Part II Special Education Staff Certification Report

To assist those who are responsible for the important task of reporting Special Education Staff data to the Maine Department of Education, the DOE Data Team will be holding a webinar on Thursday March 12th, from 10am to 11am. | More

New Webinar: New Dropout Certification and Details Reports

To assist those who are responsible for the important task of reporting dropout data to the Maine Department of Education, the DOE Data Team will be holding a webinar on Wednesday March 18th, from 1pm to 2pm. | More

| Visit the DC&R Reporting Calendar |


News & Updates

Comments Sought on Maine’s IDEA Part B Application

The Maine Department of Education is seeking comments from the public on its annual application for federal funds under Part B of the Individuals with Disabilities Education Act (IDEA), which covers services to children with disabilities, ages 3-20. | More

Registration is Open for the 17th Annual MLTI Student Conference

Registration for the 2020 MLTI Student Conference will be open from Monday, March 11th  until Friday, April 10th. The Conference will take place on Thursday, May 21st at the University of Maine campus in Orono. | More

County Teachers of the Year Meet with Legislative Committee on Education and Cultural Affairs

The 2019 County Teachers of the Year and the 2020 State Teacher of the Year met with the Legislative Committee on Education and Cultural Affairs last week. An annual event of the Maine State Teacher of the Year Program, the educators spent over an hour discussing relevant topics from their region with Maine legislators. | More

USDA Approves Waiver from Maine DOE to Allow Schools Flexibility in Meal Services During School Closures

The Maine Department of Education’s Child Nutrition Team today received approval for a waiver from United States Department of Agriculture (USDA) Food and Nutrition Services. The waiver will allow schools the ability to provide meals offsite to students, if the school or community currently has, or qualifies for, a USDA Summer Food Service Program(SFSP). The Department of Education applied for the waiver as they continue to assist Maine schools in the proactive planning for a disruption to schools in the face of the concerns of COVID-19. | More

Reconvening and Implementation of ESSA Advisory Work Groups – Members Wanted!

The Maine Department of Education is excited to announce the reconvening and expansion of  the ESSA Advisory work groups to four (4) regional locations. The ESSA Advisory work groups will meet with the specific goal of being a collaborative thought partner, providing feedback regarding the development and refinement of Maine’s Model of School Supports (formerly known as the accountability model) to ensure the model is in the best interest of Maine schools and students, while ensuring compliance with federal requirements.  | More

TechHire Maine Grant Underway! Training to Join Maine’s Information Technology Workforce!

In July 2016, Coastal Counties Workforce, Inc. (CCWI) was awarded $4,000,000 through the U.S. Department of Labor’s Employment and Training Administration to highlight Maine’s Information Technology (IT) industry and create a pipeline of skilled workers. TechHire Maine a five-year grant, recruits, assesses, trains and places individuals in occupations in Maine’s IT industry. | More


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

View current Maine Department of Education employment opportunities here


 

SMCC, Cumberland County Adult Education Programs Form Partnership to Help Students Overcome Obstacles to College

Southern Maine Community College (SMCC) and Cumberland County Adult Education programs have entered into a partnership to help Mainers overcome barriers to earning a college education.

SMCC and Cumberland County Adult Education program directors signed a memorandum of understanding on Wednesday for Adult Education to have office space on the SMCC South Portland Campus to provide adult learners free assistance with reading, writing and math skill development to prepare for college-level courses. Adult Education staff will also provide support and guidance with exploring academic programs, applying to SMCC and navigating the college entry process.

The services, funded through a Maine College and Career Access (MCCA) grant, are available to any student wanting to improve placement test scores or needing assistance with skills development or the college application and financial aid application process.

“By having an office on our South Portland Campus, MCCA is able to provide the guidance and services that adult learners need to enter college,” said Paul Charpentier, SMCC Vice President and Academic Dean. “Once they are in college, SMCC will provide the support they need to succeed academically, achieve their goals and position themselves for bright futures.”

The Maine College and Career Access program is part of Maine Adult Education, a statewide system of local adult education programs. MCCA supports adult learners who are transitioning into college and career training programs by providing access to instruction and advising services to establish a solid foundation for success in furthering their education.

Adult education programs in Cumberland County helped drive the effort to establish an MCCA office at SMCC, said Stephanie Haskins, director of Gray-New Gloucester Adult and Community Education.

“For many years, students have been paying college tuition rates for noncredit classes when they could have accessed them through their local Adult Education,” she said. “This agreement signifies a new era in not only preparing learners for the rigors of college and career training, but doing so on the campus where they will access these programs.”

Pictured:

Front: Shelli Pride of Gorham Adult Education and Westbrook Adult Education; Stephanie Haskins of Gray-New Gloucester Adult & Community Education; and SMCC President Joe Cassidy. Middle: Anita St. Onge of Portland Adult Education; Gail Senese of the Maine Department of Education-Adult Education; Lisa Knedler of Maine Department of Education-Adult Education; Linda Winton of Bonny Eagle Adult Education; Joan Tremberth of Scarborough Adult Learning Center; and Madelyn Litz of Lake Region & Fryeburg Area Adult Education. Back: Tom Nash of Windham-Raymond Adult Education; SMCC Vice President and Academic Dean Paul Charpentier; Kelley Heath of Maine Department of Education-Adult Education; and David Brenner of South Portland Adult Education.

Reconvening and Implementation of ESSA Advisory Work Groups – Members Wanted!

The Maine Department of Education is excited to announce the reconvening and expansion of  the ESSA Advisory work groups to four (4) regional locations. The ESSA Advisory work groups will meet with the specific goal of being a collaborative thought partner, providing feedback regarding the development and refinement of Maine’s Model of School Supports (formerly known as the accountability model) to ensure the model is in the best interest of Maine schools and students, while ensuring compliance with federal requirements. 

The Advisory group will meet on a bi-monthly basis in four (4) regional locations of Maine:

  • Northern (Aroostook, Penobscot, Piscataquis, Somerset counties)
  • Southern (Androscoggin, Cumberland, Oxford, York counties)
  • Eastern ( Washington and Hancock counties)
  • Western/Central (Franklin, Kennebec, Knox, Lincoln, Sagadahoc, Waldo counties)

Representatives from the four (4) regional work groups will form an ESSA Advisory Committee. 

The Maine DOE is looking for representation from stakeholder groups, in each region, including but not limited to: superintendents, parents, school educators including educators of special education and students who are English Learners (ELs), central office staff, small/rural/island schools, principals and board members, community members, Career and Technical Education and others. 

Those interested in participating should complete a short survey expressing their interest. 

Initial meetings are tentatively scheduled for: 

  • April 2, 2020
  • April 9, 2020
  • April 10, 2020
  • May 7, 2020 
  • May 21, 2020

*Dates to be determined for each region. 

Further questions can be directed to Janette Kirk, Chief of Learning Systems, at Janette.Kirk@maine.gov 

New Webinar: New Dropout Certification and Details Reports

To assist those who are responsible for the important task of reporting dropout data to the Maine Department of Education, the DOE Data Team will be holding a webinar on Wednesday March 18th, from 1pm to 2pm.

The Dropout Certification report must be verified and certified by each school districts superintendent in the Maine DOE’s NEO System.

This webinar will cover all the recent changes to the departments collection of dropout data and will be followed by an open session districts to ask questions in regards to the new dropout data collection and Dropout Certification report. This is also an opportunity for districts to ask any questions, provide comments, and voice concerns regarding the new Dropouts Certification process.

The Dropouts Certification Report opens on March 15th, 2020; Deadline is April 15th, 2020.

To register for the webinar, please click the following registration link and fill out the appropriate fields.

If you have trouble logging into NEO, have other technical issues or have questions about the Dropout Certification or Details Reports please contact the data systems help desk at 207-624-6896 or MEDMS.Helpdesk@maine.gov .

Thomaston Grammar School Educator Selected for National Excellence in Teaching about Agriculture Award

Lynn Snow, a fifth grade literacy and science teacher at Thomaston Grammar School, along with seven other teachers from around the country, has been selected as one of the the 2020 National Excellence in Teaching about Agriculture Award winners.

The National Agriculture in the Classroom Organization (NAITCO), U.S. Department of Agriculture (USDA) and Farm Credit partner each year to honor teachers in pre-kindergarten through 12th grade from around the country for the innovative ways they use agricultural concepts to teach reading, writing, math, science, social studies, STEM, STEAM and more.

“These teachers are great examples of how effective agricultural concepts can be in delivering important reading, writing, math, nutrition, science and social studies lessons to students,” said Dr. Scott Angle, director of USDA’s National Institute of Food and Agriculture (NIFA), which provides federal leadership and annual funding for NAITC. “The real-life connections teachers make by using items students use every day resonates with students.”

Lynn Snow ‘opens’ Common Ground Garden Seed Co. each spring. Students are involved in every aspect of the company beginning with applications and interviews to determine the jobs they will perform in packaging, marketing and managing the sale of bulk seeds to raise funds for the school garden.

Along with the other educators, Lynn will be honored at the 2020 National Agriculture in the Classroom Conference “Agriculture Elevated” June 24-26 at the Little America Hotel in Salt Lake City, Utah. Read the full press release from this announcement here, including a listing of the other educators being honored.

To learn more about NAITCO, please visit http://www.agclassroom.org.

MEDIA RELEASE: USDA Approves Waiver from Maine DOE to Allow Schools Flexibility in Meal Services During School Closures 

The Maine Department of Education’s Child Nutrition Team today received approval for a waiver from United States Department of Agriculture (USDA) Food and Nutrition Services. The waiver will allow schools the ability to provide meals offsite to students, if the school or community currently has, or qualifies for, a USDA Summer Food Service Program(SFSP). The Department of Education applied for the waiver as they continue to assist Maine schools in the proactive planning for a disruption to schools in the face of the concerns of COVID-19.

“Our schools are often a critical partner of Maine families to ensure that our children receive nutritious and consistent meals” said Department of Education Commissioner Pender Makin.  “I am grateful for the advocacy of the Child Nutrition Team and for the response from USDA, allowing our schools to continue with this important work, regardless of any interruption that may occur due to school closings.”

The following information was included in the USDA’s notification approving the waiver:

These USDA supported meals are available at no cost to low-income children, and under the waiver granted today are not required to be served in a group setting (called congregate feeding), to ensure kids receive nutritious meals in the event schools are temporarily closed. Approved meal sponsors can then allow meals to be taken away from the site and consumed elsewhere, thereby allowing for social distancing.

In summary, the statewide waiver is to the National School Lunch Act congregate feeding requirement, it is effective immediately, and will continue through June 30, 2020 or upon expiration of the federally declared public health emergency, whichever is earlier.

Through the USDA’s Summer Food Service Program, Maine schools and communities provide children with access to nutritious meals and snacks at approved off-site locations when school is not in session, typically during the summer months. The waiver will extend those services to allow schools to make food available so that children can eat provided meals at home, increasing social distancing and improving general prevention strategies.

The waiver will provide schools with further flexibility in continuity of educational services to students, in the event they need to close their facilities or opt for remote school days.

Following approval of the waiver, the Maine DOE is working on further guidance to schools and will make that information available as soon as possible.

 

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Veazie Community School Awarded $30,000 Grant from Walmart Corporation

Veazie Community School, a public PreK-8 school that currently serves 146 students has received an incredible gift from a major retailer. Music teacher Mike Arell received an e-mail in February from Rachel Stelline, Manager of the Bangor Walmart Supercenter. It stated that the Veazie Community School music program would be receiving a $30,000 grant from Walmart Corporation. When he saw the amount, Arell thought that the message was too good to be true. To his great surprise, the information, including the amount, was all accurate.

At the beginning of the 2019-2020 school year, Superintendent Matthew Cyr and Arell had discussed ways to expand Veazie’s music program. This meant a particular focus on having enough high quality instruments and equipment so that interested students could participate fully in music ensembles, whether they owned an instrument or not . Cyr and Arell began to reach out to community members, businesses, and media outlets. Their hope was that local amateur musicians would remember how important music has been in their lives and pay it forward by giving the gift of an instrument to a student in need.

The school’s message moved beyond the greater Bangor area and then went national. By the beginning of December, Veazie Community School had received 35 donated  instruments and other musical equipment. Caring people from Maine, as well as Massachusetts, New Jersey, Pennsylvania, Washington DC, Illinois, Michigan, Utah, and Colorado, sent donations to the school. Many others that did not have instruments, but wanted to contribute, mailed in monetary donations that totaled about $2,000. Students and staff were overwhelmed to learn that people hundreds or thousands of miles away that had never even heard of Veazie Community School were willing to give because they cared about children and knew the importance of learning music.

Concurrently, Arell had applied for various music program grants. In October, after an
application process and interview, Veazie Community School was awarded $1,000 as a
community grant from Bangor Walmart Supercenter. This was a larger grant than Arell had anticipated and the students were very excited and thankful.

What Arell did not know was that after the local Walmart grant had been awarded, Walmart Corporation noticed the media coverage that Veazie’s instrument drive was receiving, and authorized an additional grant of $30,000. This substantial grant is the first time that Bangor Walmart Supercenter has presented such a major award. Veazie Community School is the only school in the state to receive this large an amount from any Walmart store this year.

2019-2020 has been an exciting year for Veazie Community School. In December, the school was recognized as a Blue Ribbon Lighthouse School. For the music program in particular, interest in ensembles has grown. About 70% of all 3rd-8th grade students choose to participate in Band class and about 50% of all 6th-8th grade students participate in Chorus class. The students’ enthusiasm for creating music and for learning is contagious.

The large grant from Walmart will allow the Veazie music program to continue to bring high quality musical experiences to all students and to help foster lifelong appreciation for music learning. This significant award will contribute to the goal of Veazie’s students, staff, and administration—to create a school culture of musical achievement. Veazie Community School is a small school with a big heart and the school’s heartbeat comes from its passionate music students that now have even more opportunities.

This article was submitted by Matthew Cyr, Superintendent of Schools & Principal at Veazie Community School as part of the Maine Schools Sharing Success Campaign. To submit a story or an idea email it to Rachel Paling at rachel.paling@maine.gov.

County Teachers of the Year Meet with Legislative Committee on Education and Cultural Affairs

The 2019 County Teachers of the Year and the 2020 State Teacher of the Year met with the Legislative Committee on Education and Cultural Affairs last week. An annual event of the Maine State Teacher of the Year Program, the educators spent over an hour discussing relevant topics from their region with Maine legislators.

Pictured above: Senator Rebecca Millett, Representative David McCrea, Representative Jan Dodge, Androscoggin County Teacher of the Year Shawn Rice, Representative Victoria Kornfield, Piscataquis County Teacher of the Year Bobbi Tardiff, Aroostook County Teacher of the Year Kim Barnes (back), Washington County Teacher of the Year Jeanna Carver (front), 2020 Teacher of the Year Heather Whitaker, Franklin County Teacher of the Year Rob Taylor (back), Penobscot County Teacher of the Year Tracy Deschaine (front), Kennebec County Teacher of the Year Emily Bowen, Somerset County Teacher of the Year Kathy Bertini, York County Teacher of the Year Ethel Atkinson, Representative Henry Ingwersen, and Representative Dick Farnsworth.

Prior to meeting with Committee members, the teachers had the opportunity to meet briefly with Commissioner Makin, Deputy Commissioner Dan Chuhta, and other representatives from the Maine DOE for an informal conversation about issues and successes in each of their regions.

Legislators began the meeting by expressing their gratitude to the teachers for the work they do and for making time to share their thoughts at the session. Representative Kornfeild told the teachers, “we have been anticipating this meeting all day!”

The first topic the committee members asked about is the teacher shortage that has impacted many areas of Maine, a topic that has also been widely discussed at the state level. The panel was ready and willing to share their take and provide advice on ways to recruit more educators, which included alternative certification pathways and early college options for students.

Topics discussed by the educators ranged from National Board Certification for educators to STEM opportunities, technology integration in the classroom, and earlier pathways to Career and Technical Education for students. By far the most talked about topic in the meeting was the need for more mental health supports for students at school.

The meeting ended with a group picture and much gratitude from both sides of the horseshoe for the opportunity to meet and talk about important education issues.

Some of the teachers shared their thoughts about the experience:

“Meeting with the Education & Cultural Affairs Committee allowed me the chance to share my hopes for attracting talented graduates into the profession of Maine educators. This powerful experience allowed me to be ‘heard’ and advocate for what’s best for our Maine students and those in the teaching profession.” – Kathy Bertini, Somerset County Teacher of the Year and Science Teacher at Madison Junior High School. 

“One of the best parts of the journey as a County Teacher of the Year are the opportunities to speak up and advocate for our profession, for our colleagues, and for our students.  Meeting with the Education and Cultural Affairs Committee provided an opportunity to use our teacher voices, to learn more about the influential leaders in our state, and personally thank them for advocating change in our educational system and the support they offer teachers in inspiring Maine’s future generations.” – Tracy Deschaine, Penobscot County Teacher of the Year and Orono Middle School Math and Science Teacher.

“The experience was inspiring and affirmed for me the power and importance of
educational advocacy at the state level. It also illustrated the fact that many of what we might see as our specific local needs echo concerns shared in communities across the state. While our experience represents an annual invitation for CTOYs to share our stories, the Education and Cultural Affairs Committee made an impassioned plea to encourage all educators to extend our advocacy beyond our own districts in order to advocate for all Maine students; Maine teachers have authentic voices that can positively
impact educational policy and benefit our students.” – Shawn Rice, 2019 Androscoggin County Teacher of the Year and Dept Head, Fine Arts at Edward Little High School

“A critical and empowering component of the Maine Teacher of the Year and Maine County Teacher of the Year program is mentoring and providing teacher leaders in the state of Maine with opportunities to advocate on behalf of public education. Over the past two weeks, the 2019 County Teacher of the Year cohort had the incredible opportunity to speak with both Senator King’s Senior Education Staff and the Maine Legislature’s Education and Cultural Affairs Committee. The collective experience and wisdom in this group is inspiring!” – Heather Whitaker, 2020 Maine Teacher of the Year, 2019 Cumberland County Teacher of the Year, and Gorham Middle School Alternative Education Teacher.

Westbrook High School Hosts Bicentennial Commemoration of Women’s Suffrage

Young women from Westbrook High School (WHS) gathered in the WHS Library on March 10th to hear a very important message from the Westbrook Women’s Club, the Westbrook City Clerk’s Office, and from female educators and role models working in their school: exercise your right to vote.

WHS Art Teacher Debra Bickford, WHS Librarian Beth Andersen, and WSH Assistant Principal Wendy Harvey hosted interested students in the library for a presentation about Women’s Suffrage as an homage to Maine’s Bicentennial celebration. The event is one of many Bicentennial related activities that Westbrook School Department has brought to students throughout the week.

Dressed in the attire that women would have worn as they marched for Women’s Suffrage in the early 1900s, ladies from the Westbrook Women’s Club shared the history of women’s struggle and eventual success at gaining the right to vote in the United States. All of the adults in the room took the opportunity to stress the importance of this movement by sharing the ongoing struggles and triumphs experienced by women in Maine, all over the country, and around the world through the years and continuing to this day as women continue to work toward equality.

While ladies from the Westbrook Women’s Club talked about having to prove they were literate in order to vote right here in Maine several decades ago, other women shared examples of gaining equal access to athletics as female students, and also referenced the on-going struggle for equal pay. All shared as examples of why it is so important for young women to exercise their right to vote.

“Having a voice in this country is something that we can’t take for granted,” said WHS Librarian Beth Andersen.

As part of the event, WHS Art Teacher Debra Bickford helped coordinate WHS Honor Society students as they put an artistic spin on artwork from the era.

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Representatives from Westbrook City Clerk’s Office were also at the event and shared information about how to register to vote, including when young adults can register or pre-register to vote, and to not be afraid to ask questions about the process when the time comes to go down to the voting booth.

“Don’t think that your vote doesn’t matter,” said WHS Assistant Principal Wendy Harvey. “If not for your self than for generations of women to come,” she added.

In addition to the Women’s Suffrage event at Westbrook High School, the students have also been engaged in Maine themed games of Jeopardy, a Maine themed bracket where students vote on food items and other Maine related items to pick an icon that best represents the state, they plan to host Maine Comedian Tim Sample this week, and even the Middle School has adopted a Maine theme to their annual Spirit Week.

New Webinar: The EF-S-05 Part II Special Education Staff Certification Report

To assist those who are responsible for the important task of reporting Special Education Staff data to the Maine Department of Education, the DOE Data Team will be holding a webinar on Thursday March 12th, from 10am to 11am.

The EF-S-05 Part II Special Education Staff Certification report must be verified and certified by the Special Education Director in the Maine DOE’s NEO System. The EF-S-05 Part II Special Education Staff Certification report is used to verify the full-time equivalency (FTE) and qualification status of special education teachers, paraprofessionals (educational technicians), and related services personnel who were employed or contracted to provide special education services to students with disabilities ages 3 through 20 as of December 1, 2019.

This webinar will be an open session for the DOE and the districts to discuss the EF-S-05 Part II Special Education Staff Certification report. We will review frequently asked questions and common data issues found during previous reporting periods.  This is also an opportunity for districts to ask any questions, provide comments, and voice concerns regarding the Special Education Staff Certification process.

The Special Education Staff Certification Report (EF-S-05 Part II) Opens on March 1st, 2020; Deadline is April 15th, 2020.

Access instructions for completing the EF-S-05 Part II report.

To register for the webinar, please click the following registration link and fill out the appropriate fields.

If you have trouble logging into NEO or have other technical issues, contact the help desk at 207-624-6896 or MEDMS.Helpdesk@maine.gov .

For questions about the EF-S-05 Part II report, contact Brandi Giguere at 207-624-6648 or brandi.a.giguere@maine.gov. For assistance or more information, contact us at:  medms.helpdesk@maine.gov or (207)624-6896.