Author: Maine Department of Education

Maine DOE Update – July 23, 2021

 

From the Maine Department of Education

Reporting Items

| Visit the DC&R Reporting Calendar |

News & Updates

Seven New Members Appointed by Governor Mills to the Maine State Board of Education

The Maine Department of Education (DOE) and the Maine State Board of Education today announced the newest members of the Board, their committee assignments, and newly elected officers. | More

Maine DOE Director of Special Education Honored by MADSEC

The Maine Administrators of Services for Children with Disabilities (MADSEC) awarded Erin Frazier, Maine Department of Education (DOE) Director of Special Education from birth to 22, with the MADSEC President’s Award this year.
| More

Get to Know the Maine DOE Team: Meet Michael Mikrut

Maine DOE team member Michael Mikrut is being highlighted this week as part of the Get to Know the Maine DOE Team Campaign. Learn a little more about Michael . | More

Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |

Professional Development & Training Opportunities

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities

View current Maine Department of Education employment opportunities here

 

Maine DOE Director of Special Education Honored by MADSEC

The Maine Administrators of Services for Children with Disabilities (MADSEC) awarded Erin Frazier, Maine Department of Education (DOE) Director of Special Education from birth to 22, with the MADSEC President’s Award this year.

Frazier was selected to receive the award by the past MADSEC president Cheryl Mercier and current MADSEC president Deb Murphy.

Through weekly informational meetings with MADSEC and state special education leaders that she has led since March 2020, her ongoing coordination of the necessary changes to special education throughout the pandemic, and her continuous words of encouragement, Frazier was more than a worthy recipient of this prestigious award.

“Erin’s leadership has truly served as our beacon of light during this time of great uncertainty,” Mercier and Murphy stated at the recent award ceremony.

The Maine DOE is proud of this recognition of Erin’s leadership efforts and her ongoing accomplishments as a education leader in Maine.

This article was written by Maine DOE Intern Clio Bersani in collaboration with Maine Administrators of Service for Children with Disabilities as part of the Maine Schools Sharing Success Campaign. To submit a story or an idea email it to Rachel at rachel.paling@maine.gov.

MEDIA RELEASE: Seven New Members Appointed by Governor Mills to the Maine State Board of Education

The Maine Department of Education (DOE) and the Maine State Board of Education today announced the newest members of the Board, their committee assignments, and newly elected officers.

The Board consists of nine members appointed by the Governor along with two nonvoting student members appointed by the Governor. Board members serve staggered, five-year terms and nonvoting student members serve staggered, two-year terms.

New Maine State Board of Education Members:

Tori Kornfield Victoria Kornfield
Victoria Kornfield of Bangor was appointed to the State Board of Education in February of 2021.  She will fill seat 6 in the second congressional district.  Ms. Kornfield is a former long-time high school English teacher.  She served four terms in the Maine House of Representatives from 2012-2020.  From 2014-2020 she was the House Chair of the Education and Cultural Affairs Committee.  She holds a bachelor’s degree in English and a master’s degree in education from Syracuse University.  Victoria also has a certificate in educational leadership from the University of Maine.  She has been recognized for her commitment to education by the State Board of Education, Maine Education Association, and Maine Superintendent’s Association.
Committee appointments: Certification & Higher Education Committee, Legislative Action Committee, and ESSA (Every Student Succeeds Act) Subcommittee.

Cynthia Murray-BeliveauCynthia Murray-Beliveau

Cynthia Murray-Beliveau of Portland was appointed to the State Board of Education in February of 2021.  She will fill seat 8 in the first congressional district.  Ms. Murray-Beliveau is an independent philanthropy professional. She is an alumna of Saint Joseph’s College where she is also the former President of the Board of Trustees.  Her volunteerism and advocacy on behalf of women and children earned her the Catherine McAuley Award in 2017.
Committee appointments: School Construction Committee and Maine Charter School Commission

Greyson OrneGreyson Orne
Greyson Elliot Orne of Camden was appointed to the State Board of Education as a student member in February of 2021.  He will fill seat 10 in the second congressional district.  Mr. Orne is a senior at the Maine School of Science and Mathematics (MSSM) where he is a Renaissance Scholar.  At MSSM he is very involved in the Key Club, jazz band, and Student Senate.  He has a strong interest in community service.  As an eighth grader he was awarded the Secretary of State’s Citizenship Award.  In addition to his interests in sailing, music, and science, Greyson is interested in politics and believes he can make a difference for Maine students in this role.  After high school, Greyson plans to apply to the three major U.S. Service Academies to become a commissioned officer in the United States Military.
Committee appointments: Student Voices Committee and Student Membership Committee

James FordJames Ford
James Ford of Brunswick was appointed to the State Board of Education in February of 2021.  He will fill seat 5 in the second congressional district.  Mr. Ford holds a bachelor’s degree in economics from Hobart and William Smith College and earned his Master of Business Administration from the University of North Carolina at Chapel Hill.  Additionally, he holds a master’s degree in special education from the University of Southern Maine.  He is a former teacher and is skilled in Lesson Planning, Teaching English as a Second Language, Classroom Management, Volunteer Management, and Differentiated Instruction.
Committee appointments: School Construction Committee, Student Voices Committee, and Student Membership Committee.

Cordelia_PitmanCordelia Pitman
Cordelia Pitman of Portland was appointed to the State Board of Education in April of 2021.  She will fill seat 6 in the first congressional district.  Ms. Pitman attended Middlebury College where she received her bachelor’s degree in Physics. She went on to earn her master’s degree in Architecture from the Graduate School of Architecture, Planning and Preservation from Columbia University. She began her career as an architect with Sasaki Associates before moving on to Winton Scott Architects. Ms. Pitman remained with this firm for fifteen years before taking a job with her current firm, Wright-Ryan Construction. She has been with Wright-Ryan Construction for the past twelve years. Outside of her work, Ms. Pitman is a board member of the Blaine House Commission, the Maine Climate Council, Coastal Enterprises Inc., the Portland Society for Architects and the Maine Affordable Housing Coalition.
Committee appointments: Career & Technical Education Committee and Student Membership Committee. 

Paulette BonneauPaulette Bonneau
Paulette Bonneau of Biddeford was appointed to the State Board of Education in June of 2021.  She will fill seat 7 in the first congressional district.  Ms. Bonneau attended Stonehill College and received her bachelor’s degree in Psychology. Upon graduating, Ms. Bonneau became a Licensed Clinical Social Worker focusing on Mental Health and Substance abuse.  At the same time, Ms. Bonneau also worked as a School Social Worker at the John F. Kennedy School supporting students and their families from grades 3-5. In 2004, Ms. Bonneau was awarded her master’s in Social Work from the University of Michigan and in 2006 received a Graduate Certificate of Advanced Studies in Educational Leadership/Administration from the University of Southern Maine. Shortly before getting her Graduate Certificate, Ms. Bonneau transitioned into the position of Assistant Principal at the John F Kennedy School and the Biddeford Intermediate School. Once again, she transitioned in 2007 into the role of Principal at the John F Kennedy School and remained in this role until 2015. From the John F. Kennedy School, Ms. Bonneau moved to her current position as the Director of the Biddeford Regional Center of Technology. Outside of her work, Ms. Bonneau is a member of the Biddeford Workforce Development Committee, the Maine Association of Adult Education, the Coalition on Adult Education, the York County United Way Early Child Development Committee and the CTE-EPS formula work group.
Committee appointments: Career & Technical Education Committee, Nomination & Election Committee, and Student Membership Committee.

Joshua Leinwand
Joshua Leinwand of Yarmouth was appointed to the State Board of Education as a student member in June of 2021.  He will fill seat 11 in the first congressional district.  Mr. Leinwand is currently a Junior at Yarmouth High School.  He is an active member of his school community and is a member of many extracurricular activities including the school’s Debate Team, Student Senate, Class Council, Model UN Team and Math Team.  Mr. Leinwand is also an accomplished athlete having been a member of Yarmouth High School’s cross-country team, indoor track team and outdoor track team.  Alongside his education and extracurriculars, Mr. Leinwand is a member of the Trail Crew for the Royal River Conservation Trust.  Mr. Leinwand’s hard work is focused on helping him achieve his goal of one day becoming a US Senator. For him, being able to represent people is the most rewarding of feats.  Mr. Leinwand is a dedicated student and member of his community.
Committee appointments: Student Voices Committee.

New Officers Elected to the Maine State Board of Education

At the June 9, 2021 State Board of Education Meeting, the Board elected Fern M.Y. Desjardins to serve as Chair of the Board and Peter E. Geiger to serve as Vice Chair of the Board for a one-year term beginning July 1, 2021 to June 30, 2022.

Fern DesjardinsFern Desjardins of St. Agatha was appointed to the State Board of Education in the spring of 2018. She has served on the School Construction Committee, Certification & Higher Education Committee, Maine Charter School Commission, and a number of other committees of the State Board. Desjardins was elected to the Board of Directors of the National Association of State Boards of Education in 2019 and is currently Chair of NASBE’s Public Education Positions Committee.  She earned her Doctoral Degree in Educational Leadership from the University of Maine in 2005 and worked for 43 years in RSU 33/MSAD 33 as a teacher, elementary school principal, and superintendent of schools before retiring in 2017.  “I look forward to continuing the work of the State Board toward our vision and mission, developing a five-year strategic plan, and beginning the work to achieve the strategic goals once the new plan is adopted by the Board.  I am committed to working with education and community stakeholders to meet the needs and address the challenges of our education system,” stated Desjardins.

PeterGeigerPeter Geiger of Lewiston has served several terms on the State Board of Education, with the most recent appointment by Governor Mills in June of 2019.  Peter is the Editor of the Farmer’s Almanac and Executive Vice President of Geiger, a fifth-generation family owned business.  He established a nationally recognized Adopt-A-School Program with Montello Elementary School in Lewiston in 1988 and championed similar business/school partnerships throughout Maine.  Peter believes strongly on a hands-on approach to volunteering.  For the past several years, he has been involved in many arenas of community and educational organizations including Educate Maine.  Peter served on the State Board of Education from 1992 to 1997 – three years as Vice Chair and one year as Chair.  Peter was appointed to the State Board again in 2012 and served as both Chair and Vice Chair during his five-year term.  While serving in the 90s, he was also involved in the early stages of developing the Essential Programs and Services.

The Maine State Board of Education acts in an advisory capacity to the Commissioner of Education in matters concerning state education laws and makes education policy recommendations to the legislative and executive branches of state government. For more Board, visit their website.

Get to Know the Maine DOE Team: Meet Michael Mikrut

Maine DOE team member Michael Mikrut is being highlighted this week as part of the Get to Know the Maine DOE Team Campaign. Learn a little more about Michael in the question and answer below.

What are your roles with DOE?

I serve as one of our Helpdesk Analysts on the Maine DOE Data Team. Our role is working directly with Maine school staff to complete our numerous data collection and reporting requirements to meet state and federal law. Collections run throughout the year so we’re always busy looking ahead to the next collection, whether it’s attendance data, special education, or assessment rosters. A lot of time and effort goes into ensuring the data stored in a local school information system are accurately reported to us at the State. Odds are if you look at any reported student data from a Maine public school, the Helpdesk staff made it happen so there are accurate and complete data sets to see!

What do you like best about your job?

I know it’s a cliché at this point but I mean it: The best part of my job is working with the extraordinary DOE Data Team in my daily work. Everyone I work with are wonderful people that really take pride in their work and want to continue to push for positive change in all that we do. So many organizations fall prey to, “Well that’s the way we’ve always done it, so why change it?” It’s refreshing to work with a Team that challenges that biased thinking regularly.

How or why did you decide on this career?

I came into this role almost 3 years ago now from a private for-profit software company where I did customer service. Private-sector work really was burning me out with their relentless pursuit of the bottom line, so when the opening for a public-sector job appeared that fit my skill set, I jumped on it. I originally lost out on the job offer to another applicant, but as fate would have it they wouldn’t be a good fit so I got a call back. One year later and my position was converted to a W2 position from Contracted, and another 2 years after that I can proudly say our Helpdesk is perhaps the best it’s ever been.

What do you like to do outside of work for fun?

I have a pretty eclectic assortment of hobbies that includes woodworking, playing guitar, kayaking, playing video games, oil painting, hiking, disc golf, and anything I can DIY (like our new house we bought last fall)!

Maine DOE Update – July 16, 2021

From the Maine Department of Education

Reporting Items

Annual Audit Requirements- an Early Reminder

We know that superintendents are busy during this season of hiring and preparation for the new school year. We wanted to get audit dates to School Administrative Unit (SAU) leaders and key personnel as an early reminder, so that you can mark your calendars and take any initial steps needed. | More

| Visit the DC&R Reporting Calendar |

News & Updates

Priority Notice: Public Comment Period for Rulemaking Required in Response to P.L. 2019, Ch. 154 Now Open

The Department of Health and Human Services – Maine Center for Disease Control and Prevention (DHHS) and the Maine Department of Education (DOE) are jointly proposing these routine technical rule changes to implement P. L. 2019, Ch. 154: An Act to Protect Maine Children and Students from Preventable Disease by Repealing Certain Exemptions from the Laws Governing Immunization Requirements (the “Act”) | More

Promoting Public Pre-K Through Partnerships—A Technical Assistance Series

The Early Learning Team at the Maine Department of Education (DOE), in partnership with Governor Mills’ Children’s Cabinet, is pleased to announce a new technical assistance opportunity focused on building Public Pre-K and Community Partnerships.  This 3-part series will focus on partnerships between public school administration units (SAUs) and community providers, such as private center and home-based childcares and Head Start programs.   | More

Call to Action for Maine Parents: Complete the Meal Benefit Application at School This Year – Even if School Meals are Free

Maine needs all parents and caregivers to take action this school year––by taking the time to complete the confidential Meal Benefit Application through your local school, even if school meals are already free for all students. Families, schools, communities, and our state can greatly benefit from the data that is gathered from the application, and this application is important for a number of reasons. | More

New Law Gives Incentives for Schools to Use Local Foods

The Maine Department of Education (DOE) is pleased to announce several changes to the Local Food Fund (formerly named the Local Produce Fund) which will be implemented for the 2021-2022 school year. | More

WEBINAR: New Technology Funding Available Through Federal Emergency Connectivity Fund

Colleagues from the Federal Communications Commission (FCC) will share information regarding the Emergency Connectivity Fund in an upcoming webinar on July 22 at 2:30pm.  The event will go over information about how your district, school, or library can apply for technology reimbursement, answer common questions they are receiving from district leaders, and will have experts on hand to answer questions from participants. Participants are encouraged to submit their questions in advance when registering for the webinar. | More

Informational Risk Summary: Education Facilities Subsector

The Cybersecurity & Infrastructure Security Agency (CISA) and the Department of Homeland Security have published a Cyber Risk Summary: Education Facilities Subsector | More

Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |

Professional Development & Training Opportunities

SAVE THE DATE: School Resource Officer Summit Aug 10th & 11th

Save the date for the School Resource Officer (SRO) Summit offered both in-person at Windham High School and virtually online. This opportunity is a collaboration between the Maine Department of Education’s Maine School Safety Center, the Maine Department of Corrections, Maine Juvenile Justice Advisory Group, and Restorative Justice Project Maine. | More

Reminder: Maine Agriculture in the Classroom (MAITC) Summer Workshops

Instead of a week-long event this summer, Maine Agriculture In The Classroom (MAITC) will be holding three single day, in-person events focusing on Dairy, Aquaculture, and Wild Blueberries. | More

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities

View current Maine Department of Education employment opportunities here

Informational Risk Summary: Education Facilities Subsector

The Cybersecurity & Infrastructure Security Agency (CISA) and the Department of Homeland Security have published a Cyber Risk Summary: Education Facilities Subsector

Cybersecurity and Infrastructure Security Agency (CISA) vulnerability management Cyber Hygiene Vulnerability Scanning performed between January 1, 2020, and December 31, 2020—identified the following vulnerabilities on Education entity IT assets. Note: This fact sheet uses data collected from Education Facilities Subsector entities as defined in the Government Facilities Sector Specific Plan. The Education Facilities Subsector consists of private and government-owned K-12 and higher education institutions.

View the full summary here

Questions can be sent to CISA at CSD_VM_Insights_Intake@cisa.dhs.gov. If you have feedback specific to your experience with this product, please send CISA your input by filling out the CISA Product Survey

Annual Audit Requirements- an Early Reminder

We know that superintendents are busy during this season of hiring and preparation for the new school year. We wanted to get audit dates to School Administrative Unit (SAU) leaders and key personnel as an early reminder, so that you can mark your calendars and take any initial steps needed.

Initial Report to the Commissioner Due November 1st
As is required by Title 20-A MRSA 6051 §4, statements of assurance and Maine Education Financial System reconciliations are due to the Department by November 1, 2021. Please submit via email to DOE.audit@maine.gov .

  • Any adjustments identified by these reconciliations should be uploaded to the Maine Education Financial System in NEO by November 30, 2021.

Annual Audit Reports Due December 30th
Annual audit reports are due within six months after the end of the audit period (e.g., reports for the fiscal year ending June 30th are due on or before December 30th).

  • Per statute, the auditor is required to review the audit with the school board.
  • Per statute, it is the school board’s responsibility to submit the annual audit document unless it is stated in the engagement letter that the audit firm will submit the audit to the Department on behalf of the school board.
  • Municipal school units are required to submit either a combined annual audit or a school department audit and a municipal audit to the Department. The municipal annual report (a.k.a. town report) cannot be accepted in lieu of the complete municipal annual audit.
  • Per statute, Maine DOE must receive a Schedule of Expenditure of Federal Awards(SEFA), which includes federal award expenditures for all reporting entities, even if a Single Audit (formerly A-133 audit) is not required to be conducted. The SEFA provides information needed by Maine DOE to conduct sub-recipient monitoring as required by the US Department of Education and is due at the time of the annual audit.
  • In municipal school units where a combined audit is not conducted, Maine DOE should receive two audits: an audit with a SEFA for the school department, and an audit for the city/town including a SEFA.
  • If a management letter is prepared by the auditor, a copy must be submitted to Maine DOE with the annual audit, as this letter provides us with information needed to conduct sub-recipient monitoring, as required by US DOE.

Extensions and Subsidy Payments
If an extension or exception is needed for the deadline to submit either the municipal or school department audit, the superintendent must contact us to request the extension.

The forms are available on the Fiscal Review and Compliance webpage, under forms on the menu bar.

  • Initial extension requests will be for a period of 3 months, and 30 days  thereafter.
  • Extension requests will be considered until June 30th (six months after due date); extensions will not be valid after June 30th and all municipalities and school administrative units with overdue audits which have not submitted an extension request before May 31th may have a delay in subsidy release. Those who have not submitted an extension request will have subsidy withheld until addressed.

Please submit all annual audit documents, reports, information requests, questions and other audit correspondence via email to DOE.Audit@Maine.gov.

WEBINAR: New Technology Funding Available Through Federal Emergency Connectivity Fund

Colleagues from the Federal Communications Commission (FCC) will share information regarding the Emergency Connectivity Fund in an upcoming webinar on July 22 at 2:30pm.  The event will go over information about how your district, school, or library can apply for technology reimbursement, answer common questions they are receiving from district leaders, and will have experts on hand to answer questions from participants. Participants are encouraged to submit their questions in advance when registering for the webinar.

Webinar Info:

July 22, 2021, 2:30pm EDT
Register here

The pandemic has brought equity-related issues such as home connectivity to the forefront, and the need for remote learning forced district leaders to invest more funds for technology than ever before. Fortunately, additional help is on the way.

Are you applying to get your fair share of the federal funds being provided to offset the costs of remote learning? Purchases between July 1, 2021 through June 30, 2022 for student or teacher home use are eligible for this reimbursement, including:

  • Up to $400 per laptop or tablet
  • Up to $250 per Wi-Fi hotspot
  • Monthly service is not capped but is expected to be in the range of $10-$25 per month

Learn more about the Emergency Connectivity Fund and how your district, school, or library can apply. The application deadline is August 13, 2021.

Webinar Guests

  • Allison Baker, Policy Advisor, Wireline Competition Bureau, Federal Communications Commission
  • Travis Litman, Acting Chief of Staff, Federal Communications Commission
  • Thomas C. Murray, Director of Innovation, Future Ready Schools (moderator)
  • Ramesh Nagarajan, Acting Wireline Advisor, Office of Acting Chairwoman Jessica Rosenworcel, Federal Communications Commission

Register here. For questions about the webinar, contact Lia Dossin.

WEBINAR: Strategies for Safely Returning to School: The Latest Federal Guidance

The U.S. Department of Education is hosting a webinar series to support educational settings in safely sustaining or returning to in-person instruction. The series features the latest federal guidance, and lessons learned and best practices from faculty, staff, schools, districts, institutions of higher education, early childhood education providers, and other places of educational instruction describing approaches to operating during the COVID-19 pandemic.

On behalf of the U.S. Department of Education (ED), Office of Elementary and Secondary Education’s Office of Safe and Supportive Schools, the National Center on Safe Supportive Learning Environments (NCSSLE) invites you to join the next webinar, Strategies for Safely Returning to School: The Latest Federal Guidance.

Date: Wednesday, July 14, 2021
Time: 3:00 – 4:00 pm EST

Please join us for this informative webinar featuring updates from the Centers for Disease Control and Prevention (CDC) and ED on preparing to return to school for the 2021-22 school year, including the latest on mitigation strategies, as we continue to contend with the COVID-19 pandemic.

Following the federal agency updates, practitioner questions will be addressed by the CDC and ED staff to allow field personnel to better understand and ultimately operationalize guidance.

Speakers/Panelists

  • Christian Rhodes, Moderator, Chief of Staff, Office of Elementary and Secondary Education, U.S. Department of Education
  • Neha Cramer: Lead, Schools Unit, Community Intervention and Critical Populations Task Force at the Centers for Disease Control and Prevention
  • Jessica McKinney: Office of Planning, Evaluation and Policy Development (OPEPD), U.S. Department of Education Related Documents

This event will reference the following resources, which we encourage you to access in advance of the webinar to inform participation:

For your reference, slides for this presentation will be posted on the event webpage on the day of the event.

Registration – You must register to participate in this presentation. Register Here!

Please contact NCSSLE if you have any questions. We look forward to sharing this information with you and hearing from you about the important work you are doing in your schools, communities, and states to meet the needs of your students and staff as they return to in-person learning.

New Law Gives Incentives for Schools to Use Local Foods

The Maine Department of Education (DOE) is pleased to announce several changes to the Local Food Fund (formerly named the Local Produce Fund) which will be implemented for the 2021-2022 school year.

LD 636, An Act To Encourage the Purchase of Local Foods for Public Schools was signed by Governor Mills on July 8, 2021. The fund matches $1 for every $3 that a school administrative unit (SAU) pays for locally grown or produced foods purchased directly from a Maine producer or producer’s cooperative.

“We’re thrilled to have the support of the Legislature to expand the offerings available via the Local Food Fund,” said Adriane Ackroyd, Maine DOE Child Nutrition Supervisor. “Throughout the past school year, we have facilitated culinary demonstrations to equip local child nutrition professionals with the knowledge needed to skillfully implement local produce into the nutritious meals being offered to our students statewide.” Beginning in August, participating SAUs will notice several important local food fund programmatic updates, including:

  1. Eligible products now include value-added dairy and protein which may include: eggs, beef, yogurt, and tofu.
  2. A maximum reimbursement of $5,000 per SAU or $5,500 if the SAU sends a child nutrition professional to one of the DOE’s local foods trainings.

The Department of Education’s Child Nutrition program offers virtual and in-person local foods trainings. Participation in these trainings allows SAUs to tap into additional funds within the Local Foods Fund. These trainings are designed to be interactive and give school nutrition staff the confidence and motivation to utilize local ingredients in their school menus. Many of the trainings use recipes from the Harvest of the Month program, a state-wide campaign that helps promote the use of seasonally available local produces in schools and early child-care centers.

To learn more, contact Maine DOE Farm and Sea to School Coordinator Robin Kerber at robin.kerber@maine.gov.