Author: Maine Department of Education

Due Dates & Resources for Quarter End-of-Year Reports

Four end-of-year reports require certification in June and July. These reports aggregate data from the entire school year’s reporting timeframe.

Behavior Certification Report:

Bullying Certification Report:

  • Due Date: 6/30
  • Resources: Reporting instructions for this report are included in the NEO Bullying Reporting System module.

Truancy Certification Report:

Daily Attendance Certification Report:

End-of-Year Exiting of Students from State Synergy

All student enrollments must be exited from State Synergy on or before June 30, 2024. This includes students who are attending year-round programs. Exiting students, either manually or via upload, with the most up-to-date code will help ensure that fall reports are accurate. This can specifically impact graduation and dropout reporting in the fall. Information about exit codes for specific situations can be found on the Synergy Instructions page under the Data Dictionaries for Student Exit. EOY Reporting webinar link.

Resources:

Special Education Exit Report

Students who have exited special education services during the reporting period (school year 2023-2024, July 1-June 30) must have special education exit dates and an exit reason added to their enrollments in Synergy State Edition. Student information must be entered or uploaded into the Synergy State Edition by the school the student attends. If a student will still receive special education services next year, their special education status in Synergy remains the same. SAUs are required to certify the exit data using the Special Education Exit Report found in NEO on the Student Data/Student Reports module.

  • Open Date: 6/1
  • Due Date: 7/30

Resources:

For questions about end-of-year reports, please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896

Brewer School District’s Renita Ward-Downer Named 2024 Curriculum Leader of the Year

This exciting news was shared by the Maine Curriculum Leader’s Association (MCLA)

The Maine Curriculum Leaders Association (MCLA) is thrilled to announce Renita Ward-Downer as the 2024 Curriculum Leader of the Year! MCLA is a state-wide collaborative that focuses on high-quality learning and teaching for all Maine students. MCLA promotes equity and meaningful learning through research, information dissemination, advocacy, networking, and professional learning.

Renita displays all of these qualities and more! Renita has been the Director of Instruction for the Brewer School District for 9 years. In those 9 years, Renita has been an instrumental leader in initiating change that brings about innovative thinking for how to best meet the needs of learners. Renita has marshaled a hybrid school model called the Nu Program which has been so successful that a middle school version has also been created.

This innovative programming was created during COVID, but its goal of meeting students’ needs has been so successful the program lives on! Renita has also been a major player in creating a Forestry Outdoor Education learning opportunity that includes a Forestry Immersion Program in the North Maine Woods. Renita continues to share her experiences with other educators across the state and is an integral member of the Penobscot River Educational Partnership. Renita successfully leads this work while also wearing the hat of Technology Director! MCLA is pleased to honor and celebrate Renita Ward-Downer as the 2024 Curriculum Leader of the Year.

Maine DOE Update – May 17, 2024

From the Maine Department of Education

Reporting Items

| Visit the DC&R Reporting Calendar |

News & Updates

DOE’s What Holds Us Together Podcast Highlights Adult Education

Adult education programs offer opportunity, connection, and empowerment to students from all ages and backgrounds. Commissioner Makin recently met with students and instructors from Franklin County Adult Education. This month’s episode of the What Holds Us Together podcast highlights a panel discussion with students from that visit, ranging from those looking to adult education for high school completion programs to those learning the skills they need to open businesses or switch careers. They share life-changing experiences and showcase the ways that adult education is another powerful example of how public education holds us together. |  More

Applications Open for ‘First 10 Community Schools’ Pilot Project

The Maine Department of Education (DOE) is accepting applications from school administrative units (SAUs) and Education in the Unorganized Territory (EUT) to be part of a 3-year First 10 Community School pilot project funded through Maine’s Preschool Development Grant. Developed by Education Develop Center (EDC), First 10 Community Schools bring together school systems, early childhood programs, and community partners/agencies to improve care and education for young children and their families throughout the first 10 years of children’s lives. |  More

Home Instruction Portal Now Open for 2024-2025

The Home Instruction Portal is now open for filing the 2024-2025 Notice of Intent to Provide Home Instruction. Important information and a link to the portal are now available here. |  More

Maine DOE Health Education and Health Promotion Specialist Receives National Honor

Susan Berry, Health Education and Health Promotion Specialist for the Maine Department of Education (DOE), was recently honored at the All-Member (virtual) Annual Meeting of the Society of State Leaders of Health and Physical Education (the Society) on March 26, 2024, when she was presented the Simon McNeely Award. Individuals named for this award are those who embody the character and work ethic of Simon (Si) August McNeely, who served as the Society’s executive director, secretary and treasurer for 51 years (1947-1998). |  More

Maine Schools Sharing Success Stories

FFA Members Celebrate 94th Annual State Convention

On Thursday, May 9 and Friday, May 10, FFA chapters from around the state all came together for the 94th annual Maine FFA State Convention. Caribou, Presque Isle, Mars Hill, Easton, Ashland, Fryeburg Academy, and Bangor United Technologies Center were all in attendance. |  More

KVCC College and Career Success Coordinator Eases the Transition from Adult Education to College

What do you get when you combine adult education students, a tour of Kennebec Valley Community College (KVCC), and a variety of delicious pies? The answer is Brighter Futures! A successful, immersive event occurred earlier this spring when 18 students from four local adult education programs spent two hours on the KVCC campus. |  More

RSU 18 Assistant Superintendent Improves, Expands District Safety Procedures with Help from School Safety Specialist Course

Keith Morin loves watching students grow academically and socially; it’s one of the perks of his very busy job as RSU 18 Assistant Superintendent and Chief Academic Officer. He also loves watching the impact that RSU 18 staff make on students beyond academics, serving as mentors, role models, and sources of guidance and support. |  More

| Submit your Maine School Success Story |

Professional Development, Training, and Events

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities:

View current Maine Department of Education employment opportunities here

Applications Open for ‘First 10 Community Schools’ Pilot Project

The Maine Department of Education (DOE) is accepting applications from school administrative units (SAUs) and Education in the Unorganized Territory (EUT) to be part of a 3-year First 10 Community School pilot project funded through Maine’s Preschool Development Grant.  Developed by Education Develop Center (EDC), First 10 Community Schools bring together school systems, early childhood programs, and community partners/agencies to improve care and education for young children and their families throughout the first 10 years of children’s lives.  This model works to improve teaching and learning, deepen partnerships with families, and provide comprehensive services for children and families.

Through this opportunity, pilot sites will be supported in developing and implementing First 10 Community School models.  To learn more about the model and the pilot opportunity, interested applicants are encouraged to view this recorded First 10 Community School information session.

Additional information about First 10 Community Schools can be found on the Maine Department of Education’s First 10 webpage and on Education Development Center’s First 10 webpage.

Eligible schools that are interested in the First 10 Community School grant opportunity may access the application through the First 10 Community School Request for Applications (RFA).

A timeline for the RFA process is provided below.

  • May 17, 2024–-RFA released
  • May 23, 2024—RFA question submission deadline
  • June 6, 2024—RFA submission deadline

All questions about the First 10 Community School RFA should be submitted to the First 10 Community School Grant Coordinator identified on the Grant RFPs and RFAs webpage.

Additional questions regarding this announcement should be directed to:
Lee Anne Larsen, Maine Department of Education Director of Early Learning, leeann.larsen@maine.gov.

Applications Open for Public Pre-K Partnership Pilot Grant

Maine’s Preschool Development Renewal Grant is supporting the Maine Department of Education (DOE) to offer grant funding to school administrative units (SAUs) to increase the number of eligible 4-year-olds attending high-quality public Pre-Kindergarten (Pre-K) programming through partnerships with licensed community providers (center based and family child care) during the 24-25 school year.

In order to realize its goal of reaching universal access to public Pre-K, Maine will need to increase the number of partnerships with licensed community-based providers (e.g., center based and family child care) to ensure equitable access to high-quality early care and education, especially for our most vulnerable children.

Partnerships with licensed community-based providers support SAUs to achieve full day/full week programming for children and to meet the needs of working families while increasing their offering of Public Pre-K.

The Public Pre-K Partnership Pilot Grant RFA will provide funding to support new partnerships with either a licensed center based provider or a licensed family child care provider.

The timeline for the RFA process is as follows:

  • May 17, 2024-RFA Released
  • May 24, 2024—Question Submission Deadline
  • June 6, 2024- RFA Submission Deadline

All questions about the Pre-K Partnership Pilot Grant RFA should be submitted to the Pre-K Partnership Pilot Grant Coordinator identified on the Grant RFPs and RFAs webpage.

Any additional questions about this opportunity may be directed to Michelle Belanger, Pre-K Partnership Specialist, Michelle.Belanger@maine.gov.

DOE’s What Holds Us Together Podcast Highlights Adult Education

Adult education programs offer opportunity, connection, and empowerment to students from all ages and backgrounds. Commissioner Makin recently met with students and instructors from Franklin County Adult Education. This month’s episode of the What Holds Us Together podcast highlights a panel discussion with students from that visit, ranging from those looking to adult education for high school completion programs to those learning the skills they need to open businesses or switch careers. They share life-changing experiences and showcase the ways that adult education is another powerful example of how public education holds us together.

Please note that the audio is distorted in certain parts of the podcast due to the recording environment, but we wanted to bring you these stories directly from the adult education students.

Listen on Apple and Spotify.

FFA Members Celebrate 94th Annual State Convention 

Written By: Lane Carmichael, 2024-2025 Maine FFA Vice President 

On Thursday, May 9 and Friday, May 10, FFA chapters from around the state all came together for the 94th annual Maine FFA State Convention. Caribou, Presque Isle, Mars Hill, Easton, Ashland, Fryeburg Academy, and Bangor United Technologies Center were all in attendance.

The Maine FFA Association (formerly known as “Future Farmers of America”) helps students develop their leadership, personal growth, and career success through agricultural education. Maine FFA has over 300 members, with chapters located throughout the state. The association is led by a team of student officers.

Each spring the Maine FFA Association hosts a convention and this year the organization celebrated its’ 94th annual event.

There were 216 FFA members and guests present at the convention. Volunteers from the industry, including the Cooperative Extension, higher education, the Maine Department of Education (DOE), and FFA alumni were on site to assist. Students were given the opportunity to compete in leadership and career development events, workshops, and service projects. These events help build the students not just as FFA members but as individuals.  Students placing in events have the opportunity to represent Maine at the “Big E” and National FFA Convention.  This year, over $5,000 in awards and scholarships were provided to members for their achievements.

“FFA gives us opportunities to learn and grow. We are able to find out what we want to do later in life,” said Abram Jackson of Presque Isle High School. Multiple members expressed their appreciation for FFA and how it has changed their lives.

“FFA has brought me out of my comfort zone and has given me a broader perspective not only on the state level but nationally,” said 2023-24 State FFA President, Brinleigh Kingsbury.

The FFA serves as a tool to all members enabling them to grow and expand their circle of influence.

At the end of the convention the 2024-25 State of Maine FFA officer team was announced. These students will lead the organization over the next year, attending representational events, traveling across the nation, meeting with industry leaders and facilitating workshops.

2024 Team
2024 Team

This year’s officers consist of:

  • President, Haley Mayne of Caribou FFA
  • Vice President, Lane Carmichael of Presque Isle FFA
  • Secretary, Hannah Shaw of Mars Hill FFA
  • Sentinel, Brinleigh Kingsbury of Mars Hill FFA
  • Reporter, Julia Pierce of Mars Hill FFA
  • And Treasurer, Mia Arcott of Presque Isle FFA

FFA is a student-led organization with more than 945,988 members in all 50 states, Puerto Rico, and the U.S. Virgin Islands. As part of the overall effort in Maine agriculture & natural resources education, students in grades 6-12 eligible for FFA membership are those enrolled in at least one course related to agriculture (including aquaculture, agriscience, biotechnology, forestry, horticulture, natural resource management and other biological and physical science courses that include applications to agriculture).

To join FFA, students must have a local chapter with an FFA advisor. Those wishing to start a new FFA chapter should contact Emily Doughty, Maine FFA State Liaison.

To learn more about the Maine FFA Association please visit: maineffa.alumni.com or contact Emily Doughty at emily.doughty@maine.gov

Maine DOE Health Education and Health Promotion Specialist Receives National Honor

Susan Berry, Health Education and Health Promotion Specialist for the Maine Department of Education (DOE), was recently honored at the All-Member (virtual) Annual Meeting of the Society of State Leaders of Health and Physical Education (the Society) on March 26, 2024, when she was presented the Simon McNeely Award.  Individuals named for this award are those who embody the character and work ethic of Simon (Si) August McNeely, who served as the Society’s executive director, secretary and treasurer for 51 years (1947-1998).

Berry is a long-time Maine DOE employee and has always desired to work in an environment that values people, health, and quality of life. She values serving people in a capacity that will have a positive and lasting impact on the health and well-being of the population, improving the quality of life. Some of the highlights in her long career:

  • collaborating with school health and physical education teachers to revise and then create supporting resources for the 2022 Maine Learning Results standards for health education and physical education
  • helping to develop resources and training for child sexual abuse, including the Children’s Safety Partnership website
  • participating in the development and passage of legislation to increase suicide awareness and prevention among all school personnel in Maine public schools
  • Leading the Maine Schoolsite Wellness committee in facilitating a dynamic yearly wellness summit

As a specialist in school health education curriculum development, instruction, and assessment, she has over 30 years’ experience in schoolsite health promotion and wellness program planning and implementation.

Susan was humbled and surprised to receive the award as she holds the recipients of this award in the highest regard. She will be presented the McNeely award at the American School Health Association Conference in Pittsburgh, PA, October 16-18, 2024. Colleagues at the Maine DOE are proud of Susan’s achievement and recognition.

“What I appreciate most about Susan is how she navigates change and offers her unending support as ‘supposedly’ new ideas surface when she has already drafted policy language or facilitated a workshop on such an idea,” said Maine DOE Director of Office of School and Student Supports Julie Smyth. “She is the first to lend a helping hand, to be a thought partner, or to share ideas. Susan’s connections to national and statewide resources also speak to her impact.  I have come across many respected individuals in the field of education, but the respect accorded to Susan from teachers, administrators, community-based organizations, and leaders is pretty much unrivaled.”

From all  of us at the Maine DOE Congratulations, Susan!

More about the Simon McNeely Award:

Si, a Louisiana native, graduated from Tulane University with a master’s in education. He served in the Navy during World War II. In 1947, at 33 years of age, he moved to the Washington DC area to work as an academic researcher for the Office of Education (predecessor of the U.S. Department of Education) where he contributed to research in recreation and physical education. He was the author of six books on physical education and fitness (e.g., Physical Education in the School Child’s Day, 1950). Si McNeely served as the federal-state relations director of the President’s Council on Physical Fitness and Sports from 1961 to 1970 and as a member of the U.S. and International Olympic Committees. He was a founder of the U.S. Olympic academies and was a U.S. representative to UNESCO.

This award is given by the Society to state leaders who demonstrate outstanding teaching and service in Health, Physical Education, Recreation or Dance (HPERD), demonstrate innovations HPERD through teaching and service, are a current member of SHAPE or a professional organization pertaining to the field; have presented or actively participated in local, county or regional workshops and conferences in the past three years, are actively involved in school and community affairs and problems related to HPERD, and have a minimum of 5 years professional experience in HPERD field.

For more information about this award reach out to the Society of State Leaders of Health and Physical Education.

KVCC College and Career Success Coordinator Eases the Transition from Adult Education to College

What do you get when you combine adult education students, a tour of Kennebec Valley Community College (KVCC), and a variety of delicious pies? The answer is Brighter Futures!

A successful, immersive event occurred earlier this spring when 18 students from four local adult education programs spent two hours on the KVCC campus. In addition to touring the campus, students met the dean of students, key student success support staff, and a Maine Educational Opportunity Center advisor. After the tour, they enjoyed pie and ended the day with a fun activity led by a faculty member. The event was so successful that there are plans to offer it at least once a year.

Carolyn Haskell, the College and Career Success Coordinator (CCSC) at KVCC, a position funded through the Maine Jobs and Recovery Plan, played an integral part in planning the event and worked closely with Teresa Smith, KVCC Director of Enrollment, to make it a success. Area adult education directors and staff marketed the event and accompanied students to the campus.

Part of Haskell’s role is to be the on campus contact for adult education students interested in attending KVCC. Haskell is a resource for students navigating the college process and adult education. Being on campus gives her a unique perspective and informs how she advises students. She helps ease the transition from adult education to college and supports students along their college journey to help them succeed. She also connects current KVCC students to adult education for services to help them while they are in college.

Haskell has seen the power of getting adult learners to college campuses and believes that allowing them to see themselves as college students is monumental. She said, “Once they tour the campus, it is much easier for them to think of college as a goal to be accomplished rather than a dream.”

This story was submitted by Kennebec Valley Community College (KVCC). To submit good news about your school to the Maine Department of Education, complete our Good News Submission form.

RSU 18 Assistant Superintendent Improves, Expands District Safety Procedures with Help from School Safety Specialist Course

Keith Morin loves watching students grow academically and socially; it’s one of the perks of his very busy job as RSU 18 Assistant Superintendent and Chief Academic Officer. He also loves watching the impact that RSU 18 staff make on students beyond academics, serving as mentors, role models, and sources of guidance and support.

That is why many people find the field of education as fulfilling as they do. And to nurture academic aspirations and cultivate a positive school community, everyone needs to feel safe.

As a school administrator serving the communities of Belgrade, China, Oakland, Rome, and Sidney, Morin knows how incredibly important it is to be knowledgeable and experienced in all aspects of education, especially in today’s fast-paced and ever-changing society. That includes school safety.

“My goals in participating in the school safety specialist program are simple; to enhance my skill set in providing guidance to a platform and culture where students and staff feel safe to attend school,” explains Morin.

Morin finished the Maine Department of Education (DOE) School Safety Specialist course in February of 2023 to help him better understand school safety and its complexities. Maine DOE’s Maine School Safety Center offers the 8-week course every month. It is provided asynchronously through Eastern Maine Community College (EMCC) and the Federal Emergency Management Agency (FEMA).

Since taking the course, RSU 18 has been hosting annual tabletop exercises for its staff, which include scenarios of real events, where they discuss their emergency plans and responses. They are also implementing student support resources such as the Second Step Program, a social emotional learning program, and Netsmartz, an online safety education program, delivered by RSU 18 district social workers and school resource officers.

RSU 18 is also implementing quarterly school safety committee meetings that include staff members from all departments and stakeholder groups, and they are hosting after-action meetings where RSU 18 staff can refine its safety practices.

Morin has also led RSU 18 efforts to expand partnerships with local law enforcement by hiring a third resource officer to build relationships with students and families. He also states that his district has hired a district safety officer to align safety practices before, during, and after school.

“In addition to making safety improvements identified throughout our consistent school safety review, we are now working on enhancing our already strengthened cybersecurity system,” added Morin. “We continue looking to build on our successes and improve areas to provide an academic environment that is safe and enjoyable.”

The School Safety Specialist course is a program of the Maine DOE’s Maine School Safety Center and is available at no cost to Maine schools. Cohorts start at the beginning of every month and complete in 8 weeks. All work is done asynchronously through Eastern Maine Community College (EMCC) and the Federal Emergency Management Agency (FEMA) and takes approximately 20-25 hours to complete. 

For more information, visit the Maine DOE website, fill out an interest form, or reach out to Maine DOE School Safety Training Coordinator Wendy Robichaud at Wendy.Robichaud@maine.gov.