Fall reports are open. All reports require review, validation, and/or certification by superintendents.

Reports Open:

• EPS October 1 Student Enrollment (including EF-S-05 Part1) – Currently Open for review, Certification Opens 10/16, Due 10/30
• Dropout – Opens 10/2, Due 10/15
• Bullying – Due 10/15
• Behavior – Due 10/15
• Daily Attendance – Due 10/15
• Truancy – Due 10/15
• Staff Certification (including EF-S-05 Part2) – Due 10/30

Reporting guidance, instructions, and recorded webinars about these reports can be found on the MEDMS Support page. For questions about these reports, please contact MEDMS.Support@maine.gov or call 207-624-6896

The Maine Department of Education (DOE) Data Team has added a webinar to the fall reporting webinar series. The EF-S-05 is integrated into the October 1 Enrollment and Staff Certification reports. Special Education Directors are required to certify the EF-S-05 Part 1 (special education student count) and EF-S-05 Part 2 (special education staff FTE) reports before superintendents can certify overall October 1 Enrollment and Staff Certification reports.

Please join the Maine DOE Data Team for an overview of these reports on Thursday, September 26^th at 12pm – Register Here

For questions regarding Maine DOE data webinars, please contact Alexandra.Cookson@maine.gov, or call 207-446-3897

The Maine Department of Education’s (DOE) fall data reports will be opening soon. All data reports require review, validation, and/or certification by superintendents.

Fall Data Reports Opening:

• EPS October 1 Student Enrollment (including EF-S-05 Part1) – Opens 10/1, Certification Opens 10/16, Due 10/30
• Dropout – Opens 10/2, Due 10/15
• Bullying – Opens 10/1, Due 10/15
• Behavior – Opens 10/1, Due 10/15
• Daily Attendance – Opens 10/1, Due 10/15
• Truancy – Opens 10/1, Due 10/15
• Staff Certification (EF-S-05 Part2) – Currently Open, Due 10/30

The Maine DOE MEDMS Support webpage provides guidance, instructions, and recorded webinars about these reports. Upcoming webinar registrations can also be found on the Maine DOE Event Calendar by filtering the host to “Data.”

For questions about these reports, please contact MEDMS.Support@maine.gov or call 207-624-6896

For training in navigating state reporting resources and systems, please submit a State Reporting System Training request, or call 207-446-3897

The Maine Department of Education (DOE) Data Team has many data management and reporting webinars scheduled in preparation for fall data collection. The Maine DOE Events Calendar lists all Data Team webinars for Synergy and NEO. Filter to the area of focus, “Data.”

Webinars this week and next week for State Reporting in Synergy and NEO:

NEO Home Instruction Module Updates Webinar: 
August 20th at 12pm – Register Here

Synergy State Student ID and Enrollment Uploads Webinar
August 22nd at 12pm – Register Here

NEO Transportation Webinar
August 27th at 12pm – Register Here

Synergy Personal Upload Webinar: 
August 29th at 12pm – Register Here

Please contact Alexandra.Cookson@maine.gov if you have any questions about upcoming webinars.

The Maine Department of Education (DOE) would like to remind school administrative units (SAUs) of the following data reports and due dates that are coming up.

Truancy and Daily Attendance Certifications 

The final certifications for Truancy and Daily Attendance for the 2023-2024 school year are due on July 15th. Superintendents must certify these reports once data specialists and SAU data teams have reviewed and updated them.

Resources:

• Recorded End of Year Reporting Webinar for 2023-2024
• Truancy definitions and reporting guidelines
• End of Year Attendance Certification Instructions

NEO Staff Rollover to 2024-2025

NEO Staff was rolled to the 2024-2025 school year on July 1. All staff were updated to “pending” status during this rollover. All staff must be updated to reflect their current position. Please review all staff positions in NEO, add new staff if necessary, and update salary, contact, and position information to reflect each staff member’s position for this school year.

Resources:

• NEO Staff Data Entry Webinar 9/3 at 12 pm Register Here

Graduation Report

This report allows SAUs to validate graduation counts for the school year. Students still working toward finishing their graduation requirements have until August 15th to complete them for this reporting cycle. Students who finish their requirements over the summer can be exited from State Synergy on the date of the graduation ceremony. The graduation date must be prior to 6/30.

Open Date: 7/1
Due Date: 8/15
Resources:

• Graduation Report Webinar 8/6 at 10am Register Here
• Graduation Certification Report Instructions

Questions about these reports should be directed to MEDMS.Helpdesk@maine.gov or call 207-624-6896.

The ESEA Demographics Report is an aggregation of students enrolled on 5/31* for participation in state assessments during the current assessment administration. This report includes student demographic categories for assessment and accountability purposes.

*The enrollment date for this report was corrected from 5/27 to 5/31 to accurately reflect this year’s collection period.

• Open Date: 5/15
• Due Date: 6/15
• Required to Report: RSUs, CSDs, MSADs, municipal school units, Maine Indian Education, charter schools, state-operated schools, and private schools that accept publicly funded students.
• Resources:
  • Webinar scheduled for 5/14: Register Here
  • ESEA Demographics Report Guide

For questions about Maine School Approval reporting and/or the ESEA Demographics report, please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896

 

Four end-of-year reports require certification in June and July. These reports aggregate data from the entire school year’s reporting timeframe.

Behavior Certification Report:

• Due Date: 6/30
• Resources: Behavior Certification Report Instructions

Bullying Certification Report:

• Due Date: 6/30
• Resources: Reporting instructions for this report are included in the NEO Bullying Reporting System module.

Truancy Certification Report:

• Due Date: 7/15
• Resources: Truancy definitions and reporting guidelines

Daily Attendance Certification Report:

• Due Date: 7/15
• Resources: End of Year Attendance Certification Instructions

End-of-Year Exiting of Students from State Synergy

All student enrollments must be exited from State Synergy on or before June 30, 2024. This includes students who are attending year-round programs. Exiting students, either manually or via upload, with the most up-to-date code will help ensure that fall reports are accurate. This can specifically impact graduation and dropout reporting in the fall. Information about exit codes for specific situations can be found on the Synergy Instructions page under the Data Dictionaries for Student Exit. EOY Reporting webinar link.

Resources:

• Webinar May 28th at 10am: Register Here
• Student Exit Data Dictionary (Enrollment exit codes)
• Manually Exiting Students – Video

Special Education Exit Report

Students who have exited special education services during the reporting period (school year 2023-2024, July 1-June 30) must have special education exit dates and an exit reason added to their enrollments in Synergy State Edition. Student information must be entered or uploaded into the Synergy State Edition by the school the student attends. If a student will still receive special education services next year, their special education status in Synergy remains the same. SAUs are required to certify the exit data using the Special Education Exit Report found in NEO on the Student Data/Student Reports module.

• Open Date: 6/1
• Due Date: 7/30

Resources:

• Webinar June 4th at 10am: Register Here
• Special Education Exit Report Instructions
• Special Education Data Dictionary (Special education exit codes)

For questions about end-of-year reports, please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896