Category: Data Management

Webinar: Data Entry of Students Experiencing Homelessness

Join the Maine Department of Education (DOE) McKinney-Vento Specialist Amelia Lyons Rukema and Data Quality Training Alexandra Cookson, for an interactive webinar about ensuring accurate reporting of students experiencing homelessness.

The webinar will be recorded and posted to the Webinars and Presentations page on the Helpdesk Website. It may take a few days to get the recording posted, however, it will be available as soon as possible.

Homeless Data Entry Webinar:

April 25 at 11:00 am

Join the Live event here – No registration is required to join. The Join Live event link will be active on the date and time of the webinar. If this webinar is canceled, there will be a notice posted on the Helpdesk Website at the top of the page.

Presenting: Amelia Lyons Rukema, Maine DOE McKinney-Vento Specialist

For questions about data reporting webinars please contact Alexandra.Cookson@maine.gov

Webinar Series: End of Year Data Reporting

This year the data team will be hosting a series of webinars to cover end of year reports. All webinars will be on Tuesdays at 10am, no registration is required to join. The Join Live event links below will be active on the date and time indicated for each webinar.

After each webinar, the recordings will be posted to the Webinars and Presentations page on the Helpdesk Website. It may take a few days to get the recordings posted, however they will be available as soon as possible.

If a webinar is cancelled, there will be a notice posted on the Helpdesk Website at the top of the page.

Homeless Data Entry Webinar:

  • April 25 @ 11am <-Please note the time of this webinar is 11am.
  • Join the Live event here on April 25th
  • Presenting: Amelia Lyons Rukema – MDoE McKinney-Vento Specialist

ESEA Demographics Webinar:

  • May 2 @ 10am
  • Join the Live event here on May 2nd

Maine Schools Application Webinar:

  • May 9 @ 10am
  • Join the Live event here on May 9th

Home Instruction Webinar:

  • May 16 @ 10am
  • Join the Live event here on May 16th
  • Presenting: Pamela Ford-Taylor – MDoE Home Instruction Consultant

End of Year Enrollment Exits Webinar:

  • May 23 @ 10am
  • Join the Live event here on May 23rd

End of Year Report Certifications Webinar:

  • May 30 @ 10am
  • Join the Live event here on May 30th

 Special Education Exit Report Webinar:

  • June 6 @ 10am
  • Join the Live event here on June 6th
  • Presenting: Brandi Giguere & Shawn Collier

For questions about data reporting webinars please contact Alexandra.Cookson@maine.gov

Reports Due 4/15: April 1 Enrollment & Quarter 3 Reports

April 1 Enrollment – Reporting is due on April 15, 2023.

This report collects April student enrollment to calculate tuition rates pursuant to Title 20-A, §5805, Subsection 1.B.

Required to Report: All school administrative units and private schools with publicly funded students should ensure that their enrollment data is current, including Charter Schools and Education in Unorganized Territories.

Reporting Resources:

Quarter 3 Reports: Attendance, Truancy, Behavior, Bullying – Reporting is due by April 15th.

Superintendent certification is required for all quarterly reporting, with the exception of Attendance data, which is only validated for Quarters 1, 2, and 3 then certified for Quarter 4.

Reporting Resources:

For questions about April 1 Enrollment and/or Quarterly reporting please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896

Report Open: April 1 Enrollment

April 1 Enrollment reporting is open as of April 1, 2023, and is due on April 15, 2023.

This report is used to collect April student enrollment in order to calculate tuition rates pursuant to Title 20-A, §5805, Subsection 1.B.

Required to Report: All school administrative units (SAUs) and private schools with publicly funded students should ensure that their enrollment data is current – this includes Charter Schools and Education in Unorganized Territories.

Reporting Resources:

For questions about April 1 Enrollment reporting please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896

Reports Open Soon: Quarter 3 Reporting

Attendance, Behavior, Bullying, and Truancy reports for Quarter 3 (January, February, and March) open on April 1st.

These reports are due on Sunday, April 15th.

These reports will need to be reviewed, validated, and certified. Superintendent certification is required for all quarterly reporting, with the exception of Attendance data, which is Validated in Quarters 1, 2, and 3, then certified in Quarter 4.

In preparation for this reporting, please update student data in State Synergy and review data in NEO.

Reporting Resources:

For questions about quarterly reporting contact MEDMS.Helpdesk@maine.gov or call 207-624-6896

 

April 1 Enrollment Reporting Webinar Rescheduled for March 21

The Maine Department of Education’s Data Team will be hosting a webinar on Tuesday, March 21st from 10-11am. This webinar will review April 1 Enrollment which collects data used to calculate tuition rates.

Use this link to join the April 1 Enrollment Webinar on March 21st at 10:00 am. Registration is NOT required for this webinar.

Report information:

  • Reporting Period: 4/1
  • Report Opens: 4/1
  • Report Due: 4/15

Required to Report: All school administrative units (SAUs) and private schools with publicly funded students should ensure that their enrollment data is current – this includes Charter Schools and Education in Unorganized Territories.

For questions about this webinar or April 1 Enrollment reporting please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896.

April 1 Enrollment Reporting Webinar

The Maine Department of Education (DOE) Data Team will be hosting a webinar on Tuesday, March 14th from 10:00 am – 11:00 am. This webinar will review April 1 Enrollment which collects data used to calculate tuition rates.

Required to Report: RSUs, CSDs, MSADs, Municipal School Units, and Maine Indian Education units that operate schools.

Registration is NOT required for this webinar. Use the link below to join.

April 1 Enrollment Webinar

For questions about this webinar or April 1 Enrollment reporting please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896

NEO and Synergy – State Reporting Training

End-of-year reporting is just around the corner. If you would like to brush up on reporting requirements and/or Synergy and NEO navigation before reporting periods open, now is the best time of year!

The Maine Department of Education Data Team offers training in both NEO and Synergy for anyone looking to further develop their navigation skills of these systems for state reporting purposes. Trainings can be done with new or current users one-on-one, in small groups, or in a group setting for whole districts.

Training is targeted to meet the needs of anyone uploading or entering data into Synergy and/or NEO for Maine State reporting purposes.

Topics include, but are not limited to, data entry, uploads, and report navigation of;

  • Daily Attendance
  • Enrollment
  • Truancy
  • Staff
  • Special Education
  • Bullying

Trainings can be held virtually or in person at the preference of the district and/or user, and typically run for 1 hour. More time can be provided as needed.

For more information or to sign up for training please contact: AlLee Cookson, Maine DOE Data Quality Trainer Alexandra.Cookson@maine.gov or 207-446-3897, or submit an Onboard Training Registration online survey.

Reports OPEN: Quarter 2 Reporting

Attendance, Behavior, Bullying, and Truancy reports for Quarter 2 (October, November, and December) are open as of January 1, 2023. These reports will close on Sunday, January 15th.

These reports will need to be reviewed, validated, and certified. Superintendent certification is required for all quarterly reporting, with the exception of Attendance data, which is validated in Quarters 1, 2, and 3, then certified in Quarter 4.

Reporting Resources:

For questions about quarterly reporting contact MEDMS.Helpdesk@maine.gov or call 207-624-6896

 

Quarter 2 Reporting Opens Soon: Attendance, Behavior, Bullying and Truancy

The Department of Education offers quarterly windows for districts to review, for accuracy and comprehensiveness, data that has been entered and reported for Attendance, Behavior, Bullying and Truancy. The intention of quarterly reporting is to increase regular review of data in hopes that it will save time for districts at the end of the school year, as well as provide time for analysis and correction of data if necessary.

The reporting period for Quarter 2 Attendance, Behavior, Bullying and Truancy data opens on January 1st. Review, validation, and certification are required to be completed by January 15th. Superintendent certification is required for all quarterly reporting, with the exception of Attendance data, which is only validated for Quarters 1, 2, and 3 then certified for Quarter 4.

Quarter 2 (Q2) – Reports opens Jan. 1. Due Jan. 15.

 Reporting range includes October, November, and December.

Reporting Resources:

For questions about quarterly reporting contact MEDMS.Helpdesk@maine.gov or call 207-624-6896