Employee of the Week: Sarah Adkins

Sarah Adkins, Student Assistance Coordinator, is the Maine Department of Education’s Employee of the Week. Get to know a little more about Sarah through this brief question and answer:

What are your roles with DOE?

I help schools and families in understanding Maine’s anti-bullying law; provide guidance to schools in regards to Student Behavior data collection – bullying, violent and harmful behavior, and restraint & seclusion; assist schools and parents in understanding Chapter 33 (Restraint and Seclusion); and support Maine’s school counselors in their role of providing academic interventions, social/emotional learning, and college and career readiness to students PreK-12th grade.

What do you like best about your job?

Interacting with parents, school leaders, and school counselors in finding ways to best support, help, and understand Maine’s students so that school is a safe, welcoming, and encouraging learning environment.

How or why did you decide on this career?

School is essential in providing not only relevant and meaningful academics but also experiential activities that develop well-rounded and happy children and adolescents.  I chose to have a career path in the field of education in which hard work and patience in needed in order to make sure all Maine kids are learning, that they are happy, and are provided opportunities to show and demonstrate their talents.  Maine kids are great and I am dedicated to the work in education that brings out the best in every Maine kid and those adults who work with them every single day.

What do you like to do outside of work for fun?

Skiing, kayaking, shopping at Goodwill, going on family adventures, camping, completing house projects, and attending sporting events for all four of my children

PRIORITY NOTICE: Maine Department of Education’s Position on School Mascots and Logos

Because our schools must provide safe, inclusive, and respectful learning environments, and because schools teach many lessons by example, DOE urges schools to refrain from using mascots and logos that depict Native American tribes, individuals, customs, or traditions. For information about the negative impact of using such mascots/logos:

https://www.apa.org/pi/oema/resources/indian-mascots

http://www.changethemascot.org/wp-content/uploads/2013/10/DrFriedmanReport.pdf

While we recognize that DOE does not have jurisdiction over local decisions like these, we encourage schools and communities to consider the impact of promoting symbols and stereotypes that marginalize individuals or groups of people.

The DOE is working to enhance our office of Student Supports with additional staff and resources to assist Maine schools and districts in the development and strengthening of practices that promote cultural competence and reduce bias and inequity.

PRIORITY NOTICE: Reminder to Review and Report any District Data Errors in 2019/20 Subsidy Printouts (ED 279s) by March 15, 2019

The Maine Department of Education would like to acknowledge the hard work of school districts in ensuring that the data they submit to the Department is as accurate as possible. Each year there are a handful of data errors that districts notice after the release of the ED 279 printouts and these can have a significant impact on subsidy.

The Department encourages school districts to examine their ED 279 printouts as closely as possible to identify any possible data errors. Any districts who have found an error in their data are encouraged to report this as soon as possible to the Department of Education’s School Finance Team. Errors must be identified and reported within 30 days of the posting of the preliminary ED 279s.

While we cannot guarantee a complete financial correction for errors that have been made because of inaccurate data submitted by school districts, we will work hard to mitigate the impact on your district to the greatest extent possible. (The Department will always make fiscal corrections in the event that an error is made on our end – this notice pertains to inaccurate data submitted by school districts). As corrections are submitted, they will be placed on a list for review in the order received. As a reminder, any financial corrections in subsidy are made after the state budget has passed the legislature.

To better understand where and why errors might occur, here is a list of reports that impact the ED 279 subsidy calculation and a list of deadlines. We send out reminders around these reports, and encourage superintendents and business office staff members to carefully examine the data before submitting and certifying it; this will help to avoid issues that emerge after the release of the ED 279 printouts.

Should you have questions regarding subsidy printouts or to report an error, please contact our friendly, smart, and helpful school finance team: Tyler Backus at tyler.backus@maine.gov; Paula Gravelle at paula.b.gravelle@maine.gov; or Ida Batista at ida.batista@maine.gov.

Maine DOE Update – February 28, 2019

From the Maine Department of Education


Reporting Items

The Special Education Staff Certification Report (EF-S-05 Part II) Open on March 1, 2019; Deadline is April 5, 2019

The EF-S-05 Part II Special Education Staff Certification report must be verified and certified by the Special Education Director in the Maine DOE’s NEO System. | More

| Visit the DC&R Reporting Calendar |


News & Updates

Certification Processing Reduced to Three Weeks

The Maine Department of Education is pleased to announce that its certification office has reached its operational goal of a three-week turnaround time for processing educator certification applications that are complete. This is an enormous improvement from the significant processing times educators have been experiencing. | More

Comprehensive Needs Assessment (CNA) Follow-up and Guidance for 2019-20

Thank you for the tremendous efforts put forth to complete a district level CNA during the 2017-18 school year. The intent behind this process was to streamline state and federal requirements into one succinct document to support districts in making data driven decisions. | More

Public Comments Sought on Maine’s Individuals with Disabilities Education Act (IDEA) Part B Application for Federal Funds

The Maine Department of Education (DOE) is seeking public comments on its annual application for federal funds under Part B of the Individuals with Disabilities Education Act (IDEA), which covers services to children with disabilities, ages 3-20. | More

Streamlining the Basic School Approval Process; New Release Date May 1, 2019

Based on feedback from schools and districts around the state over the past year, the Department is working hard to bring school administrative units a leaner and more streamlined school approval process. | More

Reminders for Storm Closures and Updated Guidance for Remote School Days

This school year, Maine has already experienced a number of weather-related school day cancellations. As in other recent years, this may cause some districts to exceed the number of storm days that were originally planned for in the school calendar. | More

Reminder of Cybersecurity Opportunity for Students

As a reminder, ‘GirlsGoCyberStart’, an exciting national program that uses online games of discovery to introduce high school girls to the cybersecurity field, is open for registration. Young women in high school who excel in the GirlsGoCyberStart game will have the opportunity to win scholarships and other prizes. | More

Maine DOE Employee of the Week: Adriane Ackroyd

Adriane Ackroyd, Maine Department of Education’s Food Service Program Coordinator is the Maine Department of Education’s Employee of the Week. | More


Maine Schools Sharing Success Stories

Awesome Things Happening at James F. Doughty School in Bangor

Mrs. Kathryn Kennedy of James F. Doughty School (JFDS) is one of eighteen educators from across America to have been selected to participate in Memorializing the Fallen — a teacher professional development program from National History Day®. | More

Caravel Middle School’s Top Priority is Doing What is Best for Students

In RSU 87 we work to provide the best possible educational experience to the students in our community. We support staff development in order to help our staff be as effective as possible in their position(s) and be responsive to students. We use a student-centered decision making model so that our top priority is always what is best for our students. | More

Madison Junior High School Provides Students with Quality Learning Experiences

Madison Junior High school staff, students, administration and parents work together to create a productive, positive, and rewarding atmosphere in which our students will learn and grow. We work hard to create lasting memories through quality learning experiences and special events. | More

Carmel Elementary School Shares their Success with One Book, One School Experience

Picture the combo gymnasium/cafeteria, typical of schools built in the mid 70’s. Enter one hundred fifty-three kindergarten through grade four students. Today, students efficiently organize into pre-determined discussion groups; they wait patiently, anticipating the work that is about to begin. They know how to do this work. One Book, One School has been part of the school community in one version or another for over a decade. There is an air of expectation and enjoyment in the gymnasium: purposeful talk is about to begin. | More

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Reminder of Cybersecurity Opportunity for Students

As a reminder, ‘GirlsGoCyberStart’, an exciting national program that uses online games of discovery to introduce high school girls to the cybersecurity field, is open for registration. Young women in high school who excel in the GirlsGoCyberStart game will have the opportunity to win scholarships and other prizes.

This will be Maine’s second year participating in the program. Last year, nearly two hundred students from all over Maine participated in the event and placed in the top 100 of all participating state teams.

Participating students do not need prior cybersecurity knowledge or programming experience.  All that is required is a computer and an internet connection. The website for registration can be found here. Registration for GirlsGoCyberStart runs from February 18, 2019 to March 20, 2019, when the event begins.

To be eligible to participate, students must:

  • Identify as female
  • Be at least 13 years old.
  • Be enrolled in 9th, 10th, 11th or 12th grade at a public or private school (or the home school equivalent)

For further information please contact Carrie Valentine, Director of Workforce Innovations for the Maine Office of Information Technology at Carrie.Valentine@maine.gov.

Carmel Elementary School Shares their Success with One Book, One School Experience

Submitted by Candy Devlin, Principal of Carmel Elementary School of RSU 87

Picture the combo gymnasium/cafeteria, typical of schools built in the mid 70’s. Enter one hundred fifty-three kindergarten through grade four students. Today, students efficiently organize into pre-determined discussion groups; they wait patiently, anticipating the work that is about to begin. They know how to do this work. One Book, One School has been part of the school community in one version or another for over a decade. There is an air of expectation and enjoyment in the gymnasium: purposeful talk is about to begin.

The principal welcomes students and staff; the literacy coach begins with a review of our discussion norms and a prompt to launch the discussion. Immediately there is a buzz of conversation in the gym: purposeful talk about two texts that have been the focus of intentional read aloud, classroom discussions, vocabulary study, and writing over the past ten days. Carmel Elementary students have a lot to say about Sky Color and Art and Max, the texts chosen for One
Book, One School this year. The discussion continues for twenty minutes, with students comparing the two texts. Comments are supported by evidence from the text, elaborations are offered, disagreements are respectfully proposed. Following the discussions, students enjoy Sky Color set to a soundtrack they created during their music classes. The One Book, One School assembly concludes with feedback on how our school community met expectations. The students leave. As they exit, students admire the mural created collaboratively in their art classes, depicting a scene inspired by one of the texts.

One Book, One School is one example of how school structures, adult and student learning, and community support come together at Carmel Elementary School. Beginning on the first day of school, classroom teachers, specialists, and support staff teach procedures and routines, making expectations clear. Using exemplars and providing specific and immediate feedback is common practice. Students are taught and regularly practice classroom discourse in all content areas; therefore, they are able to use those practices in the whole school community setting. This experience and others like it are possible because teachers prepare to facilitate learning opportunities through professional development with colleagues, we enjoy the on-going support of our parents and community citizens, and we collaborate every day in service of our children. Collaboration with staff, community, and parents is the foundation of success at CES. In the words of Lucy Calkins, “no one wants to do this hard work alone.”

Madison Junior High School Provides Students with Quality Learning Experiences

Submitted by Ryan Arnold, Principal of Madison Junior High School in MSAD 59.

Madison Junior High school staff, students, administration and parents work together to create a productive, positive, and rewarding atmosphere in which our students will learn and grow. We work hard to create lasting memories through quality learning experiences and special events.

We offer hands on learning experience through STEAM (Science, Technology, Engineering, Arts, Mathematics) Projects. We have a Life Skills program where students, among other things, learn to cook, and sell meals to staff. Our New Alternative Ed Program (Kennebec Valley Multiple Pathways Academy) students (grades 7-9) learn about sustainability from growing to preparing food. Some of the food that is grown helps supply our food pantry and lunch program. Our School Pantry provides food for over 40 families each month. Students, also, have opportunities to be part of many extra-curricular programs. We offer soccer, football, softball, baseball, basketball, wrestling, drama, 100 mile club, track and field, cross country, golf, chorus, band, ukulele club, math team.

Students are offered: Math, Science, Social Studies, ELA, Music, Physical Education, and Art. As 8th graders, the opportunities expand to Health, Industrial Arts and JMG (Jobs for Maine Grads). We are very strong in the integration of technology in all classes. Every classroom in our building, is fortunate to have a SMART Board and projector. All students are provided (1 to 1) with laptops. We have created an innovation lab with color printers, 3D Printers, 3D pens, sphero’s for programming and coding, and 3D goggles for virtual tours.

Our staff is organized into departments to build consistency around curriculum and content standards. Every 4 teachers form a Student Assistance Team (SAT) who meet and discuss needs of individual students. The team, using the RTI (Response To Intervention) process, develop interventions to help students progress.   We have a morning homework club, After School Academic Period (ASAP), and WIN Time (What I Need), to help students keep up with their progress and pace.

Outside of academic and co-curricular activities we provide students with special events to support our classrooms. Starting with assemblies to show case student achievement, job fairs, blood drives, food drives, cake walk, science fair, history day, spelling bee, geography bee, guest speakers, visits to the State Capital, Cole Transportation Museum, Gulf of Maine Research Institute (GMRI), as well as local businesses and area landmarks.

Lastly, parents, teachers, secretaries, nurses, custodians, and other critical support staff have been diligently working to make Madison Junior High a safe, and a welcoming environment.  We are all part of a unified family working hard to ensure the well-being of all children while providing them with a challenging and rewarding educational experience.

 

Caravel Middle School’s Top Priority is Doing What is Best for Students

Submitted by Mark Turner, Principal of Caravel Middle School in RSU 87

In RSU 87 we work to provide the best possible educational experience to the students in our community. We support staff development in order to help our staff be as effective as possible in their position(s) and be responsive to students. We use a student-centered decision making model so that our top priority is always what is best for our students.

We have many supports built in for staff. All teachers are required to get a masters degree within seven years of employment, with all expenses covered by the district. Also, we build in five early release days annually to focus solely on professional development. This work coincides with weekly Professional Learning Community time that all teachers participate in. Our teacher evaluation model encourages growth through goal setting so that each teacher makes individual gains as they are ready for improvement. Our small district size also allows for many built in structures including literacy coaches in our elementary schools and a teaching math coach at the middle school. This allows us to offer coursework and bring in structured outside resources for staff in order to make good instruction a priority for all employees of our school district.

For students, everything starts with creating a positive culture where students can thrive. We use a middle level philosophy to educate the whole student and work to help our students become as well rounded as possible. We also offer many clubs, sports, and after school activities so that students have several opportunities to try new things and take healthy risks.

Our small size lends us opportunities to offer many support programs for students so that we can provide timely and structured interventions on a daily basis. These supports include access to outside counseling services and a connection with local agencies to support struggling families.

We are about relationships in RSU 87 and helping everyone achieve individual success. We strive to create positive relationships between staff and students, as well as amongst staff.

Also, we reach out to make those same positive connections with parents and the community to ensure that our school remains strong as the center of our community. We accomplish this work through many different avenues including online resources, open houses and other special events, as well as prioritizing the use of our facility to supporting our community.

 

Streamlining the Basic School Approval Process; New Release Date May 1, 2019

Based on feedback from schools and districts around the state over the past year, the Department is working hard to bring school administrative units a leaner and more streamlined school approval process.

Toward this end, the Department is planning to implement a number of enhancements in the NEO Portal to make school approval more user-friendly and less burdensome for the next year. These enhancements are targeted to be ready for an earlier release date for the NEO Maine Schools / School Approval module, to May 1, 2019. The earlier release date will facilitate the fall preparation of Essential Programs and Services funding, which requires extra time for collection and validation of student enrollment beginning with the September 1 school startup. Further guidance will be forthcoming as the NEO Maine Schools / School Approval module is revised and released for FY2020.

For further information about the School Approval Process, please contact Maine DOE School Enrollment Specialist, Pamela Ford-Taylor at Pamela.Ford-Taylor@maine.gov or 207- 624-6617.

Reminders for Storm Closures and Updated Guidance for Remote School Days

Weather Related Cancellations:

This school year, Maine has already experienced a number of weather-related school day cancellations. As in other recent years, this may cause some districts to exceed the number of storm days that were originally planned for in the school calendar. The Department would like to send this reminder of previous guidance related to school day cancellations, makeup days, and instructional day waiver requests, as well as a link to Frequently Asked Questions on the topic. Waiver requests will be accepted in the Spring, when the danger of cancellations has lessened.

Updated Guidance for Anytime-Anywhere Learning (a.k.a. remote school days):

There has been much discussion within and outside of the Department this year on the topic of Anytime-Anywhere learning days. The Department is pleased to announce that in an effort to promote and encourage innovative practices in districts and schools, districts may pilot one Anytime-Anywhere learning day in the 2019-20 school year. The piloted Anytime-Anywhere learning day may count as one of the 175 instructional days required by law.

Districts that are interested in participating in this pilot will need to complete a short application, attesting to the assurances below:

  • access and equity for all students in implementation of the day;
  • provision of FAPE for students with disabilities;
  • provision of free breakfast and lunch for qualifying students;
  • school board approval, and staff, family and community support:
  • honoring of all other existing legal requirements, including regional school calendar requirements under 20-A M.R.S. 4801 2-A

The application to participate in the pilot may be found here (corrected 2/27/19).

The Department strongly encourages feedback and communication on the experiences learned in developing and implementing innovative practices in schools and districts.

Please contact Pamela Ford-Taylor, Maine DOE School Enrollment Specialist at 207-624-6617 or Pamela.Ford-Taylor@maine.gov with questions.