PRIORITY NOTICE: Two important updates; reporting delay and urgent Title V eligibility verification

The following priority notice contains two important notices for districts.

1. Urgent Title V eligibility verification

To align the Title V (Rural Education Achievement Program -REAP) Grant timeline to other Elementary and Secondary Education Act (ESEA) Federal Programs, the U.S. Department of Education (USDOE) has revised data collection and submission dates with a more aggressive timeline. This revision will allow Title V (REAP) Federal funds to be awarded to states on July 1 of each program year.

Each individual school district must verify their data and contact Daniel Weeks (Daniel.R.Weeks@maine.gov), Title V Coordinator of any inaccurate data by December 6th.

Several districts have yet to provide complete Average Daily Attendance (ADA) data. These gaps directly affect funding for ALL Title V grants (Small Rural Schools Achievement (SRSA) and the Rural Low-Income Schools (RLIS)). Please review your data carefully.

We realize that the turnaround time is very limited, and for that we apologize. Initial communication from the USDOE was received on November 21, 2017, which provided Maine DOE minimal time to collect and compile the necessary information into a single tangible spreadsheet. This spreadsheet must now be reviewed by school districts for accuracy.  Each individual school district must verify their data and contact Daniel Weeks (Daniel.R.Weeks@maine.gov), Title V Coordinator of any inaccuracies by December 6th.

The data to be reviewed can be located here:  http://www.maine.gov/doe/rural/

Please verify the following data elements:

  • Column M (Average Daily Attendance)
  • Column Q (Alternate Poverty Data for districts with a population of less than 20,000)
  • Column S (FY17 Title II A Award)
  • Column T (FY17 Title IV A Award)

Please note:

Column M (ADA) directly affects funding for ALL Title V grants (SRSA and the RLIS).

Column Q (Alt. Poverty Data) directly affects eligibility and funding for the RLIS Grant.

Column S & T (Title IIA and IVA Awards) directly affect funding for the SRSA Grant.

For further questions or concerns please contact Daniel Weeks, Title V Coordinator at (207) 624-6749 or Daniel.R.Weeks@maine.gov.

2. Graduation and Dropout Reporting dates further delayed

On November 20th the Department issued a notice announcing that the due date for Graduation and Dropout Reporting was extended to December 21st. The Department has just learned that the data needed prior to launching the updated Graduation and Dropout reporting module in NEO is not yet available. The NEO module went through an update to fulfill federal reporting regulations and the Department is not willing to launch the updated module before running test scenarios to ensure product quality.

The Department hopes to learn early next week when the data will be available. The Department has notified the federal government of this delay and will issue a new reporting timeline when information is confirmed.

The Department is aware of the angst that this second delay may cause. We assure you our teams are doing everything in our power to get efficient and accurate data systems operative and available for district reporting.

For further questions contact the Maine DOE Helpdesk. Further updates will be forthcoming through the Maine DOE Newsroom.

Priority Notice: Maine DOE seeks assessment waiver

The following notice was sent to Superintendents, District Assessment Coordinators and Special Education Directors on November 30, 2017.

The Elementary and Secondary Education Act of 1965 (ESEA), as amended by the Every Student Succeeds Act (ESSA), limits the percentage of students assessed using an alternate assessment to no more than one percent (1%) of the total number of students assessed in the state.

The Maine DOE and Maine’s special education directors have steadily been working toward this goal through trainings about criteria and reviews of student data.  As a result, Maine’s percentage of tested students who participate in the alternate assessment is steadily decreasing.  However, in 2016-17, the percentage remains greater than 1%.  While we are working to meet the 1% statewide limit on the 2017-18 test administration, we are not certain that we will reach that target.

Therefore, the Maine DOE will request a waiver from the U.S. Department of Education from the requirements of 34 C.F.R. §200.6(c)(4), that limit the allowable percentage to no more than 1%.  The waiver request will provide: (1) data regarding progress toward the 1% expectation, (2) documentation of our increased efforts in implementing the guidance criteria, and (3) justification for Maine’s current alternate participation rate.

The Proposed USED 1% Waiver request is now available for review and public comment. Individuals and organizations may submit written comments on the proposed waiver request pursuant to 34 C.F.R.§200.6(c)(4) through December 14, 2017.

Questions and/or comments may be directed to Charlene Tucker, Director of Assessment, at charlene.tucker@maine.gov.

 

Maine DOE Update – November 30, 2017

From the Maine Department of Education

Priority Notices

Reporting Items

Regional school calendars due by May 4

School administrative units and private schools approved for tuition purposes are expected to establish regional school calendars, in coordination with their local secondary career and technical education school, by May 4, 2018.  | More

News & Updates

School Meal Benefits

The School Lunch Program can help families that are struggling financially with their food costs.  Households can apply anytime throughout the school year for meal benefits that are offered by school districts. | More

Family Code Night Comes to Maine

Next week, children and their parents will come together to learn how to code. It’s Computer Science Education Week (December 4-8), and 75 sites across Maine will host Family Code Nights. Specially designed for elementary-aged students, these events use Hour of Code puzzles that introduce programming principles through fun games. | More

More Dispatches | Press Releases | Priority Notices

Professional Development Opportunities

Free Professional Development Webinar: Overview & Preparation Tips for the NextGen Accuplacer

Reach Higher Maine has developed this series of free webinars designed to help support school counselors in their work exposing students to career and college opportunities. | More

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities

School Meal Benefits

The School Lunch Program can help families that are struggling financially with their food costs.  Households can apply anytime throughout the school year for meal benefits that are offered by school districts. A family may apply for any reason: a change in employment, household size, gaining guardianship of a child or simply applying for the first time.

In accordance with federal regulations, schools must provide hard copies of application materials to families, electronic availability can be offered as well. (7 CFR §245.6(a) General requirements-content of application and descriptive materials., 7 CFR §245.6(a)(3) Electronic availability)

USDA Federal regulations require that information obtained from families must be held in strict confidence.  If the student’s eligibility status is released to staff, the district will receive penalties for breaking the family’s confidence.

Your Food Service Director with administrative support, may want to send information home regarding the program to encourage families to apply for meal benefits, which will in turn increase the district’s free and reduced percentages.  Districts have realized some success in application returns by including a self-addressed envelope to the Food Service Director.

Students who are eligible for free or reduced price meals at the end of the school year will remain eligible for the first 30 operating days of the next school year (typically mid-October.)

For more information, please call Child Nutrition Director, Walter Beesley at 624-6875 or email walter.beesley@maine.gov.

Free Professional Development Webinar: Overview & Preparation Tips for the NextGen Accuplacer

Reach Higher Maine has developed this series of free webinars designed to help support school counselors in their work exposing students to career and college opportunities.

Each webinar is recorded and posted to our Google Classroom (join code 1bs991n) and available to counselors as an alternative professional development session for use during In Service Days at their school.  The Google Classroom also hosts handouts from sessions, a discussion forum and a way to request a certificate of completion to use for continuing education credit.  Note:  You will need to be logged into a Google email (@gmail.com) account to get access to the Google Classroom.

December’s Webinar: Overview & Preparation Tips for the NextGen Accuplacer

When:  December 15th at 1:00 PM (recording will post to Google Classroom within 1 week after live session)

Description:  The Accuplacer has long been a viable testing alternative for many Maine students. The College Board has revised its entire suite of assessments, and the NextGen test will be here in Maine soon. This webinar will be a practical and succinct overview of NextGen and a discussion of how school counselors can prepare for these changes. We will also address how the colleges plan to help schools who used to have their own Accuplacer licenses test students and how the community colleges’ admission and placement policies will be shifting towards a statewide multiple measures approach.

 Presenter:  Mercedes Pour, State Director, Early College for ME, Maine Community College System

Register at:  https://attendee.gotowebinar.com/register/2084232428926025729

Upcoming webinars include:  Second Semester Seniors, Summer Options for Career & College, as well as Helping Career Bound Seniors

For more information please contact Reach Higher Maine at ReachHigherMaine@gmail.com

 

Regional school calendars due by May 4

School administrative units and private schools approved for tuition purposes are expected to establish regional school calendars, in coordination with their local secondary career and technical education school, by May 4, 2018.  

The Legislature enacted that requirement as part of Public Law 2011, Chapter 686, which expands access to career and technical education in Maine and ensures that students completing career and technical education (CTE) coursework have greater access to post-secondary opportunities.  Specifically, the law addresses scheduling conflicts that pose barriers to students by requiring that those school districts and private schools approved for tuition purposes that share a CTE school adopt a regional school calendar with no more than five dissimilar days. Implementation of the law is intended to promote collaboration among local school administrative units that may benefit other forms of inter-administrative unit collaboration beyond CTE.  The law became effective Aug. 30, 2012, and establishing the regional calendar is a condition for eligibility for state subsidy. 

For 2018-19, both regional school calendars and individual calendars for each school administrative unit must be submitted by the director of the local CTE Center/Region to the Department of Education no later than May 4 for a decision on approval by June 8. Guidance and templates can be accessed electronically at www.maine.gov/doe/regionalcalendar/. 

Given the coordination required for fulfillment of this law, the Maine DOE recommends that school districts initiate discussions as soon as possible, including representatives from all affected secondary schools and their associated career and technical education center or region.  

For more information including guidance, templates, a waiver process and a link to the complete law, please visit  www.maine.gov/doe/regionalcalendar/ or contact Doug Robertson (doug.robertson@maine.gov) at 624-6744 or Margaret Harvey (margaret.harvey@maine.gov) at 624-6739. 

PRIORITY NOTICE: Proposed changes for Certification and PEPG Rules; Hearings on Dec. 27

As part of the Maine Department of Education’s efforts to streamline certification processes for Maine educators; align certification rules with current statute; and ensure that new and conditionally certified teachers have access to high quality peer support, the Department is proposing revisions to Rule Chapter 180: Performance Evaluation and Professional Growth Systems, revisions Rule Chapter 115: Certification Authorization and Approval of Educational Personnel; and repeal of Chapter 118: Purposes, Standards and Procedures for Educational Personnel Support Systems.

Find the details for proposed changes for Rule Chapters 115, 118, and 180 on the Maine DOE Website. Provided below are hearing dates, details about the comment period and highlights about the proposed changes.

Hearing for Rule Chapters 115 and 118:
December 27, 2017 from 12:00 – 2:00 PM.
Room 103 A and B in the Cross State Office Building, 111 Sewall Street, Augusta, Maine
Comment periods:
Chapter 115 Proposed Section 14: November 17, 2017 – December 18, 2017
Full revisions for Chapter 115 and Rule Chapter 118: December 6, 2017 – January 18, 2018

Hearing for Rule Chapter 180:
December 27, 2017 from 2:00 – 3:00 PM.
Room 103 A and B in the Cross State Office Building, 111 Sewall Street, Augusta, Maine
Comment period:
Rule Chapter 180: December 6, 2017 – January 18, 2018.

Comments can be submitted to Jaci Holmes at jaci.holmes@maine.gov

Highlights:

Chapter 180
Some of the more significant changes are contained in a new Section (11): Peer Support and Feedback, and accomplish the following:

  1. Retain a peer level of peer support and feedback for all teachers and principals.
  2. Establish a mentor/coach component for all newly hired and conditionally certified teachers.
  3. Differentiate peer support requirements to provide greater support for new and conditionally certified teachers.
  4. Provide greater, more structured support for conditionally certified special education teachers.
  5. Provide the SAU with flexibility in establishing mentor and coach qualifications as well as assigning mentors and coaches to better target educator needs.
  6. Sharpen the line between peer support components and evaluation components

Chapter 115
The Department has updated the rules consistent with recent statutory changes and removed redundancy and unnecessary language. The format is being refined to be clear and concise. In brief, the following are some of the more significant changes:

  • Consolidates the number of credentials available to three: a clearance, a certificate, and a conditional certificate.
  • Eliminates Rule Chapter 118: Education Personnel Support System. Rather than having two different support systems under two different rules, there will just be one under Rule Chapter 180. Also, some aspects of Rule Chapter 118 will be merged into Rule Chapter 115.
  • Creates a pathway to become a teacher based on work experience. A person will be able to use work experience to address knowledge areas that are required for an endorsement.
  • Refines and reformats the rule to be more logical and sequential. There has been confusion about sections of the rule and this should help to make it more clear and efficient.
  • Part I will be repealed and replaced, Part II will be revised in legislative format

Chapter 115 (Regarding Administrative Hold)
This rule creates a category within Section 14 of Chapter 115, Part I for Administrative Hold. The agency proposed rule would require all credential holders to provide the Department with an address at which the Department may contact them with respect to their credential. An administrative hold will be used in cases where information about certified individuals comes to the attention of the Department and the Department contacts the credential holder at the address on file and receives no response.  In those situations, the Department will place the credential on administrative hold until such time as the holder responds. Emergency Rulemaking for Chapter 115 (Regarding Administrative Hold) went into effect November 20, 2017.

 

PRIORITY NOTICE: Deadline for Part I Application for Regional Service Centers is November 30

As a reminder, the deadline for school administrative units to submit the Part I Application for a Regional Service Center (i.e. School Management and Leadership Centers) is November 30, 2017.

The short online Part I Application is conceptual in nature and does not take long to complete. Part I must be submitted online by the close of business on Nov. 30, 2017. Districts that take part in completing and submitting Part I as proposed members are not obligated to be part of a Regional Service Center but, if submitted by November 30, Part I of the application will allow the Department to budget for those members accordingly.

The Part II Application, which is due by April 15, 2018, includes specific information related to the structure and governance of the service center; the purposes, functions, programs and services to be provided by the service center; how any savings resulting from the formation of the service center will be used; and a copy of the proposed interlocal agreement.

Part I Online Application: https://mainedoe.co1.qualtrics.com/jfe/form/SV_cMahjxe4SEnyp1j

For more information about Regional Service Centers and the Department’s other regionalization initiatives, visit the EMBRACE Regionalization Information Center or contact Jennifer Pooler at Jennifer.G.Pooler@maine.gov.

 

Family Code Night Comes to Maine

Next week, children and their parents will come together to learn how to code. It’s Computer Science Education Week (December 4-8), and 75 sites across Maine will host Family Code Nights. Specially designed for elementary-aged students, these events use Hour of Code puzzles that introduce programming principles through fun games.

While many schools do Hour of Code, Scratch, and other web-based computer science activities, Family Code Night is unique. It was started in the San Francisco Bay area by a parent of an elementary student. He saw the importance of involving parents in the activities because they can advocate for their children to continue learning to code after the event is done. Maine has many opportunities for youth to explore coding, including summer camps, app challenges and family events. You can find them on the STEM Resource Bank at steminme.org.

Volunteers at Family Code Nights include teachers, librarians, parents and other community members. Many sites are enlisting the help of teens who have experience with coding. Family Code Night provides an event kit that includes everything needed to plan and host the event, so leaders do not need to be experts at coding to run a successful evening!

Family Code Night is a national movement supported in Maine by The Reach Center, a program of Maine Mathematics & Science Alliance. Visit mmsa.org/familycodenight to see a list of sites hosting events, which includes schools, libraries or community organizations representing each county.

For more information contact Maine Department of Education Science and Technology Content Specialist, Shari Templeton at Shari.Templeton@maine.gov or (207) 624-6880.

Maine Delegates and State Advisor Participate in National FFA Convention

 

On October 25-28, 2017, the National FFA Organization (formerly known as “Future Farmers of America”) celebrated its 90th National Convention in Indianapolis, Indiana.  The FFA was established in 1928 as the leadership organization representing students enrolled in agriculture and natural resources programs.  At the middle and secondary levels, current membership is over 500,000 and over 60,000 members attended the Convention.  Representing Maine as delegates participating in business sessions and voting on all proposed changes were Maine FFA President Kaley Norsworthy and Maine FFA Vice President Isabelle Wright.  Delegates actively debated and made proposals on areas related to the content of competitions, providing additional opportunities to students and accommodating students with special needs.  Accompanying Maine’s delegates was State Advisor Doug Robertson of the Maine Department of Education, who was chosen as one of this year’s recipients for the Honorary American FFA Degree.  Honorary Degrees are presented to individuals who have provided exceptional service on a national level to agriculture, agricultural education, or FFA.