EPS Reports are due on Monday, October 30th. The following reports need to be reviewed and certified first by special education directors and then by superintendents:
If you have questions about any of these reports, please reach out to the MEDMS.Helpdesk@maine.gov or call 207-624-6896
If your School Administrative Unit (SAU) is opening or expanding a Pre-K program in the 2024-2025 school year, you are eligible to receive funding on your FY25 ED279 for children you enroll in these new or expanded Pre-K programs in 2024. This means you will receive the funding for enrollment in the same year that you enroll the Pre-K children, without a year delay.
If you are planning to start and/or expand public Pre-K in the 2024-25 school year and would like to receive an FY25 estimate Pre-K allocation, please notify the Maine DOE by completing the FY25 Estimate Pre-K Count Data Form before November 8, 2023. There are 3 questions to be answered on the funding survey:
SAUs completing the form must also complete the Pre-K Program Application with DOE’s Early Learning Team by April 30, 2024 and obtain program approval.
The FY25 Estimate Pre-K Count Data Collection form is meant to capture the FY25 estimate for new and expanding Pre-K program enrollment. The estimated student count data, in addition to the current (FY24) enrollment in an existing Pre-K program, will be used to provide funding on the FY25 ED279. An SAU’s Pre-K total enrollment number, as reported and verified October 1, 2024, should match the combined existing and estimated increase total that was used to calculate funds in the ED279. After October 1, 2024, an audit adjustment, based on actual enrollment reported in NEO on October 1, 2024, will be made to the Pre-K allocation assigned on the FY25 ED279. Please note that this may increase or decrease funding.
For more information about establishing or expanding a Pre-K program, please check out the webpage on the topic, or contact Nicole Madore at nicole.madore@maine.gov.
For questions specific FY25 ED279 estimates, please contact Paula Gravelle at 624-6792 or Paula.B.Gravelle@maine.gov.
The Immigrant Data Entry Webinar has been moved to November 6th at 10 am.
The Maine DOE Data and ESOL teams are collaborating to review reporting requirements and data entry of students who are eligible for Immigrant Services. This webinar will be focused on identifying eligible students, communication between ESOL coordinators and Data Specialists, and how to enter data into State Synergy for reporting.
For questions about data reporting webinars please contact Alexandra.Cookson@maine.gov
Certification of the Staff EPS Counts is due on October 30th. This report is used in the calculation of EPS funding allocations.
Special Education Directors need to Review and Certify the EF-S-05 Part 2 (Special Education Staff Count) BEFORE superintendents can certify overall counts. Superintendents are required to review and certify the Staff Certification report in NEO and submit to the Maine DOE.
Resources:
For questions about data reporting please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896
Certification of the October 1 Student Count Report opens on October 16th and is due on October 30th. This report is used in the calculation of EPS funding allocations.
Special Education Directors in school administrative units (SAUs) with publicly funded students will need to Review and Certify the EF-S-05 Part 1 (Special Education Child Count) BEFORE superintendents can certify overall counts.
Superintendents in SAUs with publicly funded students are required to review and certify the October 1 Student Count report in NEO and submit it to the Maine DOE.
Resources:
For questions about data reporting please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896
October data reporting webinars require registration. Additional information about these webinars can be found on the Webinars page of the Maine DOE Helpdesk Website.
For questions about data reporting webinars please contact Alexandra.Cookson@maine.gov
Fall reports are open and ready for review by districts. All reports require review, validation and/or certification by superintendents.
Reports Opening:
Reporting guidance, instructions, and webinars about these reports can be found on the Maine DOE Helpdesk page. For questions about these reports please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896
For training in navigating state reporting resources and systems, please submit a State Reporting System Training request, or call 207-446-3897
October 1 Enrollment reporting often brings up many questions about unique situations for student enrollments and how to record the data for state reporting purposes. We often hear questions about enrolling students experiencing homelessness, State Agency Clients, enrollments in special purpose private schools, Superintendent Agreements, and many other situations that students may be experiencing.
The Maine DOE Helpdesk webpage provides guidance for most of these situations on the Student Enrollment Guides page. This resource can be very helpful when working to determine fiscal responsibilities, subsidy counts, and reporting responsibilities.
The Enrollment Guidance Document can be a particularly useful resource for October 1 Enrollment reporting, and we highly recommend having it readily available when working on this report.
If a student’s situation does not meet any of the outlined enrollment guidance or if you have questions about enrollment guidance, please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896.
Join the Data Team for information about the October 1 Student Enrollment report. The data from this report is part of determining state funding allocations to SAUs.
This webinar will be recorded and posted to the DOE Data Youtube Playlist. It may take a few days for the recording to be posted, however, it will be available as soon as possible. Additional information about this webinar can be found on the Webinars page of the Helpdesk Website.
If this webinar is canceled, there will be a notice posted on the Helpdesk Website at the top of the page.
EPS October 1 Student Enrollment Reporting Webinar:
September 26th at 10:00 am
For questions about data reporting webinars, please contact Alexandra.Cookson@maine.gov
Fall reports will be opening soon. All reports require review, validation and/or certification by superintendents.
Reports Opening:
Reporting guidance, instructions, and webinars about these reports can be found on the Maine DOE Helpdesk page. For questions about these reports please contact MEDMS.Helpdesk@maine.gov or call 207-624-6896
For training in navigating state reporting resources and systems, please submit a State Reporting System Training request, or call 207-446-3897
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