Registration for Math4ME is Now Open

The Maine Department of Education Office of Special Services, in collaboration with the Maine Math and Science Alliance (MMSA), is pleased to announce a new Math4ME cohort for the 2022-2023 school year. Math4ME is designed to increase access to mathematics for all learners through teacher professional development. This year, participants will register as a team – an administrator, general educator, special educator and ed tech for hands on in person learning and remote synchronous interactive sessions. To learn more about this math learning opportunity, please view the Math4ME Informational video found here:

To receive an application for the 2022-2023 Math4ME cohort please go to https://forms.office.com/g/PUizY0fmF2.

If you have questions, contact Anne-Marie Adamson at anne-marie.adamson@maine.gov.

Register Now for April 5th Math4ME Interest Session

The Maine Department of Education (DOE) Office of Special Services, in collaboration with the Maine Math and Science Alliance (MMSA), is pleased to announce a new Math4ME cohort for the 2022-2023 school year.

Math4ME is designed to increase access to mathematics for all learners through teacher professional development. This year, participants will register as a team – an administrator, general educator, special educator, and an education technician, for hands on, in-person learning and remote, synchronous, interactive sessions. For a glimpse into this math learning opportunity, please view the Math4ME informational video found here:

To learn even more about the program, please attend the Math4ME information session on April 5th from 3:30- 4:15 pm.

Please register in advance for this meeting and to receive the Zoom link.

Comments Sought on Maine’s IDEA Part B Application

The Maine Department of Education (DOE) is seeking comments from the public on its annual application for federal funds under Part B of the Individuals with Disabilities Education Act (IDEA), which covers services to children with disabilities, ages 3-22.

The application, which covers Maine fiscal year 2023 (starting July 1, 2022) is posted on the Maine DOE’s webpage at https://www.maine.gov/doe/learning/specialed/director.

The Part B budget is estimated/projected on the basis of Maine’s award for the State’s current award, pending the State’s receipt of the finalized federal award for the coming year. Both documents will be posted from March 1, 2022 through May 6, 2022.

Written comments will be accepted from March 1, 2022, until 4 p.m. on Friday, April 15, 2022. Please send comments to Erin Frazier at erin.frazier@maine.gov or 23 State House Station, Augusta, ME 04333.

Effective Dispute Resolution: IEP Facilitation Program Available to Parents and SAUs at No Cost

The implementation of the Facilitated IEP (FIEP) meeting program allows the Maine Department of Education to provide another cost-free mechanism for stakeholders to utilize in the effective dispute resolution process. A facilitated IEP meeting is one where an IEP (Individualized Education Plan) is developed by a collaborative team whose members share responsibility for the meeting process and results, and where decision-making is managed using facilitation skills. In states that offer Facilitated IEP meetings, data suggests that there is a positive impact on IEP team member communication, and increased levels of trust and collaboration among stakeholders.

The Maine Department of Education has contracted with six impartial individuals to be assigned to facilitate IEP meetings. Facilitators are assigned to cases on a rotating basis, where there is no conflict of interest. These individuals are neither members of the IEP team, nor involved in the determinations of a meeting.

During a facilitated IEP meeting, the facilitator assists the team in keeping the focus on conflict resolution in place of contentious debate and discussion. Meetings are kept on track to ensure equal opportunity for input by all participants and determinations and outcomes are child focused. Districts are responsible for following MUSER regulations and IDEA as is the case for any IEP meeting.

Interested parties (parents/care givers and School Administrative Units) can make a request for an IEP Facilitator. Both parties need to agree to the facilitation. IEP facilitation is provided at no cost to parents and SAUs. Forms and handbooks are available by calling or emailing the Dispute Resolution Office or here: Effective Dispute Resolution.

For more information, contact the Dispute Resolution Office at 207-624-6644 or dueprocess.doe@maine.gov.

REMINDER: Maine’s State Performance Plan/Annual Performance Report (APR)

As a reminder, the Office of Special Services has released important informational videos to gather feedback from stakeholders on Maine’s State Performance Plan/Annual Performance Report (APR).

Please access the full collection of videos that relate to the APR indicators here.

Indicators are specific reports that are required by the federal government. Alerts will be sent out as new videos are released. Please complete the survey associated with each indicator video.

The indicators include:

Graduation rates
Dropout rates
Parent involvement
Educational environment
Dispute resolution
Preschool outcomes
Post school outcomes

Your input is essential in establishing targets for each indicator and in helping determine special education initiatives in Maine.

For further information contact the Maine Department of Education’s Office of Special Services.

IEP Facilitation Program to be Added to Alternative Dispute Resolution Tools

The Maine Department of Education is currently seeking prospective, impartial individuals to be assigned to facilitate IEP (Individualized Education Plan) meetings. Facilitators are assigned to cases on a rotating basis, where there is no conflict of interest. These individuals are neither members of the IEP team, nor involved in the determinations of a meeting. In mid-December, facilitators will participate in training provided by the Department.

In early 2022, interested parties (parents/care givers and school administrative units) will be able to make a request for an IEP Facilitator. Both parties need to agree to the facilitation. Forms and handbooks will be made available soon.

The implementation of the Facilitated IEP meeting (FIEP) program allows the Maine Department of Education to provide another cost-free mechanism for stakeholders to utilize in the effective dispute resolution process. In states that offer Facilitated IEP meetings, data suggests that there is a positive impact on IEP team member communication, and  increased levels of trust and collaboration  among stakeholders (Mueller and Vick, 2019).

During a typical IEP meeting, even with the best of intentions, breakdowns in communication and disagreements may occur among participants. During a facilitated IEP meeting, the focus is on conflict resolution in place of contentious debate and discussion. Meetings are kept on track to ensure equal opportunity for input by all participants. Determinations and outcomes are more child focused. Districts are responsible for following MUSER regulations and IDEA as is the case for any IEP meeting.

For more information about the facilitator qualifications and application process, please contact:

Leigh Lardieri, PhD
Dispute Resolution Coordinator, Office of Special Services
Maine Department of Education
(207) 624-6849
Leigh.Lardieri@maine.gov

Maine’s State Performance Plan/Annual Performance Report (APR)

In the next few weeks, the Office of Special Services will release important informational videos to gather feedback from stakeholders on Maine’s State Performance Plan/Annual Performance Report (APR).

Please access the full collection of videos that relate to the APR indicators here.

Indicators are specific reports that are required by the federal government. Alerts will be sent out as new videos are released. Please complete the survey associated with each indicator video.

The indicators include:

Graduation rates
Dropout rates
Parent involvement
Educational environment
Dispute resolution
Preschool outcomes
Post school outcomes

Your input is essential in establishing targets for each indicator and in helping determine special education initiatives in Maine.

For further information contact the Maine Department of Education’s Office of Special Services.

Maine DOE Office of Special Services Awarded a State Personnel Development Grant

Maine Department of Education (DOE) Office of Special Services has been awarded a State Personnel Development Grant (SPDG) by the U.S. Department of Education Office of Special Education Programs (OSEP). State Personnel Development Grants are awarded to state run agencies with the aim of improving and increasing professional development for “individuals providing early intervention, educational, and transition services to improve results for children with disabilities.”*

The Maine DOE has been awarded $3.39 million over five years for special educator, educational technician and administrator professional development. The funds will be directed to two key areas of special education work- math interventions (Math4ME) and Positive Behavior Interventions and Supports (PBIS).

“The grant provides the resources to support the development of intensive remote math professional development for special educators in rural areas in Maine,” said Maine DOE Special Projects Coordinator Tracy Whitlock. “The funds will also be used to build state-wide capacity for PBIS training, coaching and the development of external coaches training. This grant will help the Office of Special Services continue to meet the diverse needs of Maine students.”

*U.S. Department of Education

Special Education Maine Policies & Procedures Workshop for School Administrative Units

The Maine Department of Education Office of Special Services is pleased to host a two-day virtual workshop presented by Brustein & Manasevit.

School Administrative Unit (SAU) Policies and Procedures

Day One: covers the Uniform Administrative Requirements, Cost Principles and Audit Requirements (Uniform Grants Guidance)

Day Two: direct support for school administrative units on developing compliant policies and procedures.

Free EDGAR shipped to first 200 attendees to register! (If you do not require an EDGAR – do not complete the address portion of the registration.)

Registration link for Day One August 18th – Day One

Day Two Zoom link for August 19th Workshop (held via Zoom)

DRAFT AGENDA

The two-day training covers all federal requirements for establishing strong SAU policies and procedures. Attendees begin the workshop with a customizable template that is customized over the two-days to be district specific.

Day One: Training

Federal Financial Management

Overview of grants accounting system and fiscal controls
Cash management procedures, including period of availability and carryover
Budget development, amendment and reconciliation
Allowability procedures (FAQs, Food, Travel, etc.)

Procurement

Conflict of Interest policy
Methods of procurement, related procedures
Documentation
Noncompetitive procurements (sole source justification form)

Property Management

Definitions (Equipment, supplies, computing devices, capital equipment, inventoried supplies, etc.)
Inventory procedures
Lost or stolen items
Disposition procedures

Time and Effort

Payroll/ HR procedures (cross-reference)
Time and effort documentation requirements
Reconciliation of time and effort
Sample forms

Day Two: Workshop

Concurrent breakout session by topic – working sessions for Q&A

For further questions, contact the Maine DOE Office of Special Services at (207) 624-6713.

Down Syndrome Does Not Hold Back Portland Photographer Caleb Dunlap

Caleb Dunlap was born with down syndrome, but he did not let it get in the way of pursuing his passion for photography. Caleb was enrolled in the Maine Department of Education (DOE) led Child Development Services (CDS) when he was six days old. CDS along with the support of his family and friends enabled Caleb to follow his dreams. Caleb was gifted a camera after his high school graduation which began his passion for taking photos.

One day, a professional photographer looked at Caleb’s photos and remarked that he had a good eye- he could see things other people could not and turn it into a beautiful picture from then on, what began as a hobby turned into a business for Caleb.

Caleb now runs “Good Eye Photography” out of Portland where he hopes to inspire people with his photos. “When I take pictures of a cloud, I feel like a cloud,” Caleb stated in a presentation. He hopes other people can feel the transformative properties of art through his work. Caleb is inspired by the city of Portland and the nature surrounding the city. He aspires to have his work displayed in magazines and museums in the future.

Watch Caleb’s presentation below and view his photography on his website.

This article was written by Maine DOE Intern Clio Bersani as part of the Maine Schools Sharing Success Campaign. To submit a story or an idea email it to Rachel at rachel.paling@maine.gov