Concussion Resources and Reporting

As directed by Title 20-A §254, sub-§17, the Maine Department of Education (DOE) has been working in collaboration with the Maine Principals’ Association (MPA), Maine Association of School Nurses (MASN), and the Maine Concussion Management Initiative (MCMI) to create a process for concussion incidence reporting. During the first year of implementation, the concussion workgroup is providing support to schools that are currently utilizing the Head Injury Tracker (HIT). HIT was developed by MCMI 2013 with the goal of providing schools with an ability to identify high-risk activities for brain injuries by tracking patterns of concussions within their school systems. The HIT platform is available at no cost and provides schools with an easy, confidential, and secure method of collecting concussion data for their students.

This resource is available to all Maine schools to aid in the early recognition and management of concussion.  Since the creation of the model concussion policy in 2012, schools across Maine have been instrumental in increasing concussion awareness among students, parents, and staff. Implementation of the concussion policy should improve the management and care a student receives following an injury. Injuries can happen during any activity throughout the school day or outside of school. The location of the injury should not affect the attention and accommodation a student receives. The model policy reflects current best practices in concussion management in schools. Over the years there has been a shift in the focus of how a concussion affects a student, specifically with the recognition that children are students first. Therefore, the model policy outlines a graduated school re-entry plan that is individualized and flexible, with input from medical providers, parents, and the school multidisciplinary team.

For more information on concussion management in Maine schools please visit: https://www.maine.gov/doe/schools/safeschools/healthed/concussion

If you have questions about these efforts, please email Emily.Poland@maine.gov. For questions related to the HIT platform, contact MCMI  at contactmcmi@gmail.com.

 

VIDEO: We are Here for You

Dear Champions of Education,

Our team at the Department of Education is here to support you and your colleagues throughout this year, as you continue to provide a welcoming and safe school where students can grow and learn.

We recognize the challenges you face every year, and the extraordinary ones that COVID-19 continues to present. Please remember that our Office of School and Student Supports and our Maine School Safety Center are here to help. They offer a library of resources, frequent virtual technical assistance and support meetings, and a team of specialists who will collaborate with and advise schools and educators with best practices.

Please take a moment to hear from our OSSS and MSSC teams in a special message for our education colleagues, and look for more resources from your DOE team in the coming weeks.

With Gratitude and Respect,
Pender

Reminder: School Revolving Renovation Fund Deadline is Oct 29

As a reminder, the Maine Department of Education (DOE) is accepting applications to receive funding for school renovation projects through the School Revolving Renovation Fund (SRRF). The application deadline is October 29, 2021.

The Maine DOE will be able to approve approximately $45 million in SRRF loans. A portion of each loan will be considered a grant and will be forgiven. The remaining portion will be paid back over either five or ten years with no interest. The maximum loan amount is limited to $1 million per school building per priority in any five-year period.

Applications for “Priority One” and “Priority Two” projects will be accepted. Eligible Priority One projects will receive funding preference over Priority Two projects.

  • Priority One projects include indoor air quality improvement, structural roof repair, hazardous material abatement or removal, ADA compliance upgrades, and other health, safety and compliance renovations.
  • Priority Two SRRF projects include school building structures, windows and doors, and water and septic systems.

The SRRF 2022 application and additional information are available on the Maine DOE’s SRRF website. For more information or technical assistance, contact Ann Pinnette at (207) 624-6885 or email ann.pinnette@maine.gov.

Celebrating National Farm to School Month in October

October is National Farm to School Month! Celebrate in Maine by filling your school kitchens and lunch trays with local food. Now is the perfect time of year to connect with a local farmer or grower and support their work. Celebrate food and nutrition education, school gardens and orchards, and the bounty that fall in Maine provides us!

calendar

[Download a PDF of the calendar here (includes links!)]

For more information and resources visit our Local Foods in Local Schools Webpage or contact Robin Kerber, Maine Department of Education Farm and Sea to School Coordinator at Robin.Kerber@maine.gov.

Free Statewide Meet & Greet for New School Library Staff

New to a school library and/or changed libraries? Join the Maine Association of School Libraries (MASL) and its members members in small groups to chat about your questions and ideas.

This is a free, virtual event that will take place on Thursday, September 30th from 4pm to 5pm. 

During the event you will have the opportunity to connect with other new library staff new to a school or the profession while also gaining perspective from MASL members. The session will cover the benefits of MASL membership including professional development, networking, and scholarship opportunities. 

For more information or to register, please visit the event page on the MASL website.

Maine DOE Update – September 24, 2021

 

From the Maine Department of Education

Reporting Items

Restraint and Seclusion Data Reporting Deadline Extended to 10/15

To accommodate school administrative units that have not yet been able to file their restraint and seclusion data yet this fall, the Maine Department of Education has reopened the Restraint and Seclusion Reporting in NEO until October 15, 2021. | More

| Visit the DC&R Reporting Calendar |

News & Updates

Priority Notice: Grant Funds Available to Support the Expansion of Public Pre-K

Currently, public Pre-K in Maine is not universally available for all 4-year-olds. While the cognitive and social-emotional benefits of high-quality Pre-K are well documented, there are a variety of factors that contribute to the ability of School Administrative Units (SAUs) to offer public Pre-K and the extent to which they are able to enroll all eligible and interested 4-year-olds. | More

Reminders and Info Regarding ARP Funding for Homeless Children and Youth

Thank you for your patience as the Maine Department of Education has worked out the details for the $2.6 million awarded to Maine under the American Rescue Plan Act’s Homeless Children and Youth (ARP-HCY) program. Here are is some important follow up information and reminders about ARP-HCY I and II finding. | More

Get to know the Maine DOE Team: Meet Rob Susi

Maine DOE Team member Rob Susi is being highlighted this week as part of the Get to know the Maine DOE Team Campaign. Learn a little more about Rob | More

Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |

Professional Development & Training Opportunities

Quarter 1 Data Collections Webinar on September 30th

The Maine Department of Education Data Team is holding a Quarter 1 Data Collections Webinar Thursday September 30th at 10am. | More

October EPS Student Reports Webinar on October 12th

The Maine Department of Education Data Team is holding an October EPS Student Reports Webinar Tuesday October 12 at 10am. | More

Dropout Reporting Webinar on October 7th

The Maine Department of Education Data Team is holding a Dropout Reporting Webinar Thursday October 7th at 11am. | More

FREE Lindamood Phoneme Sequencing (LiPS) & Seeing Stars Workshops/Materials Available for 400 Maine Special Educators

The Maine Department of Education Office of Special Services is pleased to announce that Lindamood Phoneme Sequencing (LiPS) and Seeing Stars workshops and materials are being offered free of charge for up to 400 Maine special educators across the state. | More

Free Webinar on Data Reporting for Maine Superintendents

The Maine Department of Education Data Team is holding a Data Reporting Webinar for Superintendents on Tuesday, October 5th at 10am. | More

FREE TRAINING: Behavioral Threat Assessment

Consists of 2 levels of training. Level 1: 8 eLearning modules, taking approximately 6 hours, to be completed at your convenience asynchronously online. Training window opens on October 4, 2021. Level 2: 4-hour Synchronous training to work through practice cases applying the methodology learned in the Level 1 training. October 19th via Zoom from 9:00-1:00. | More

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities View current Maine Department of Education employment opportunities here

 

Priority Notice: Grant Funds Available to Support the Expansion of Public Pre-K

Currently, public Pre-K in Maine is not universally available for all 4-year-olds. While the cognitive and social-emotional benefits of high-quality Pre-K are well documented, there are a variety of factors that contribute to the ability of School Administrative Units (SAUs) to offer public Pre-K and the extent to which they are able to enroll all eligible and interested 4-year-olds.

As part of the Maine Jobs and Recovery Plan, Governor Mills allocated $10 million of the federal American Rescue Plan Act (ARPA) funds appropriated for Maine for public pre-k infrastructure to increase the number of 4-year-olds enrolled in public pre-k across the state.

Maine SAUs interested in starting or expanding public pre-k are encouraged to apply for funding to support expansion through the Pre-K Expansion Request for Applications (RFA). SAUs will be able to use the funding, in combination with Essential Programs and Services allocations, to start new pre-k programs and/or expand existing programs from part-day/part-week to full-day/full-week programs.

A timeline for the RFA process is provided below.

  • September 24, 2021–RFA released
  • October 7,2021–Informational session for interested parties, 3:00-5:00 p.m.
  • October 15, 2021-RFA question submittal deadline
  • October 21, 2021—RFA answers to questions posted publicly
  • November 4, 2021—RFA submission deadline
  • November 15-17, 2021—RFA scoring

An informational meeting has been scheduled for Thursday, October 7 from 3-5pm. Those wishing to learn more about the Pre-K Expansion RFA and ask questions can attend through this link. This meeting will be recorded and made available on our Early Childhood Professional Learning and Resources page.

All questions about the Pre-K Expansion RFA should be submitted to the Pre-K Expansion Grant Coordinator identified on the Grant RFPs and RFAs webpage.

Additional questions regarding this announcement should be directed to:

Early Childhood Specialist: nicole.madore@maine.gov

Get to know the Maine DOE Team: Meet Rob Susi

Maine DOE Team member Rob Susi is being highlighted this week as part of the Get to know the Maine DOE Team Campaign. Learn a little more about Rob in this brief question and answer.

What are your roles with DOE?

I am the School Safety and Security Coordinator for the Maine School Safety Center, a division within the Department of Education.  I am responsible for supervising the Maine School Safety Center under Director Jonathan Shapiro.  I am also responsible for the Grants to States for School Emergency Management Grant Program, and the School Resource Officer Liaison.  I am the primary contact for the Department for safety and security issues, site assessments, and critical response planning.  We are also entering into a new and exciting opportunity for online advancement and professional development of school safety and security with our partners at the Maine Community College System.

What do you like best about your job?

I love working with our team (Melissa Condon, Staci Warren, Cristina Stade and Dr. Karen Barnes are incredible!!!), our Office and School and Student Support team, and being a small part of the overall vision for the Maine DOE.  I get to work with our Federal, State, County, and Local partners including the Maine Criminal Justice Academy, Maine Emergency Management Agency, Department of Health and Human Services, Department of Corrections, United States Secret Service, United States Attorney General’s Office, Department of Homeland Security, the Maine School Resource Officer’s Association, and the National Alliance on Mental Illness Maine to name a few.  But mostly I love working with the local schools, helping with their emergency planning and overall safety so that each student in Maine is in the safest environment possible.  Working with local partners to keep our local schools as safe as possible, providing free assistance, so that students can be safe.

How or why did you decide on this career?

I am a retired police officer who had the best job, I got to be an School Resource Officer (SRO) in a preK-12 setting.  Those kids made such an impact on my life!  I love working with kids and I see this job as an opportunity to impact way more than just my local school, and to be a resource to those schools who need it.  Director Jonathan Shapiro has a focused and excellent plan for the future of the Maine School Safety Center and I am very excited to see the great work we have already done, and what is to come!

What do you like to do outside of work for fun?

I look forward to time with my family.  I love worshipping and serving my God.  I love coaching and miss it very much.  I also enjoy golf, my pool, outside games, board games, card games, and video games.

Quarter 1 Data Collections Webinar on September 30th

The Maine Department of Education Data Team is holding a Quarter 1 Data Collections Webinar Thursday September 30th at 10am.

We will be discussing how to locate, access and validate the quarter 1 reports. This year we will be foregoing quarter 1 attendance and truancy collections due to changes to attendance reporting. New for 2021-2022 we are collecting student daily attendance which effects how we report the data back to the end user. The new attendance and truancy quarterly reports should be ready for quarter 2 reporting. In the meantime, it is extremely important that users still record attendance and truancy locally so that the data is accurate when these reports become available. This webinar will therefore focus on the student behavior and bullying data collections for quarter 1.

Please follow the “Join Live” link at the time of the training to join us. Thank you.

Join Live

If you have any questions, comments or concerns regarding this webinar please contact the MEDMS Helpdesk.

October EPS Student Reports Webinar on October 12th

The Maine Department of Education Data Team is holding an October EPS Student Reports Webinar Tuesday October 12 at 10am.

We will be discussing how to locate, access and validate the three October EPS student reports in NEO. These reports include the October 1st Student Enrollment Count, the CTE October Student Count report and the Special Education Child Count Detail Report (EF S 05 Part 1).

Please follow the “Join Live” link at the time of the training to join us. Thank you!

Join Live

If you have any questions, comments or concerns regarding this webinar please contact the MEDMS Helpdesk.