Maine DOE Data Management Systems Summer Training 2020-2021

The Maine Department of Education Data Team will be holding their annual summer trainings during the last two weeks of July and the first two weeks of August.  The focus this year will be on tips and resources to assist School Administrative Units (SAUs) with data reporting and with viewing/certifying reports.

  • Training sessions this year will be held remotely utilizing the GoToWebinar™ application.
  • All training sessions will begin with a presentation and conclude with a topical Q&A. Please feel free to register for as many sessions as you would like.
  • Sessions are duplicated to ensure as much availability as possible.
  • All sessions will be recorded and posted to the Helpdesk’s Webinar Page .
  • These training sessions are not necessarily intended for individuals who are brand new to state required reporting.

The MEDMS helpdesk is now offering one on one onboard training for SAU and school staff that are new to state required reporting. To request this training, simply email the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov and request our new user training. Please note that these trainings will be held as helpdesk availability allows.

Training Sessions, Dates and Times

What’s New for 2021 & Online Resources – A presentation of all of the new staff and student data requirements for the 2020-2021 school year. We will also review the helpful online resources available to SAU and school staff charged with required state reporting

  • July 21st @ 10AM – 12PM              Register Now
  • August 11th @ 10AM – 12PM        Register Now

Student Upload Error Messages – This presentation will focus on understanding the various possible error messages that you may receive when uploading student data to Synergy State Edition.

Updating and Maintaining Contact Information – In this session we will be discussing why this data is important, how this data is used by the Department and how to keep staff contact information up to date.

NEO Staff Refresher – A refresher of the NEO Staff module including data entry, associated reports and helpful resources.

  • August 4th @ 1PM – 3PM              Register Now
  • August 11th @ 1PM – 3PM             Register Now

Externally Managed Data – (EL, Migrant, Foster Care, Residential, Direct Certification, etc.…) – A presentation focused on exploring and explaining student data elements that are derived from sources outside of the reporting SAU.

  • July 21st @ 1PM – 3PM                   Register Now
  • August 6th @ 10AM – 12PM          Register Now

Student Reports – This session will cover all of the various reports in the NEO Student Reports module.

  • July 22nd @ 10AM – 12PM              Register Now
  • August 12th @ 1PM – 3PM             Register Now

Home Instruction – Presenting of the NEO Home Instruction module, how it works, who it is for, as well as any updates for the 2021 school year.

  • July 22nd @ 1PM – 3PM                 Register Now
  • August 12th @ 10AM – 12PM        Register Now

Review of Enrollment Guidance Document – In this session we will be reviewing one of our most valuable online resources, our Enrollment Guidance document. This document depicts unique enrollment situations and who is responsible for what data requirements in these situations.

  • August 5th @10AM – 12PM           Register Now
  • August 10th @ 1PM – 3PM            Register Now

Maine DOE Update – July 2, 2020

 

From the Maine Department of Education


Reporting Items

| Visit the DC&R Reporting Calendar |


News & Updates

PRIORITY NOTICE: Invitation to a Conceptual Conversation Regarding Rule Chapter 124: Basic Approval Standards for Public Preschool

Since July 1, 2017, school approval standards governing implementation of public preschool programs in Maine have been in effect, as authorized by Title 20-A, Maine Revised Statutes, Chapters 203 and 206. Now that these rules, incorporated in Rule Chapter 124, have been in effect for several years, and in preparation for continued expansion of public preschool programming, the Maine Department of Education (Maine DOE) invites interested stakeholders to attend a conceptual conversation related to the rule on July 14, 2020 from 1pm-3pm via Zoom. The conceptual conversation will be an opportunity to provide feedback on current implementation of the Rule. If you are interested in being part of the conversation | More

Report Released on Maine’s State and Local Initiatives to Improve Outcomes for Children

On June 24, New America released a report describing efforts to expand and improve early education in Maine: Building Systems in Tandem – Maine’s State and Local Initiatives to Improve Outcomes for Children by David Jacobson. | More

Department of Education to Release Statewide Survey to Inform Framework for Returning to Classroom Instruction

Maine Department of Education continues to work with educators and health experts from across the State to develop health markers and corresponding plans to ensure the safe return to classroom instruction.  As this work develops, the Department is seeking input from additional stakeholders from across the State, and will release a survey on July 6. | More

Get to Know the DOE Team: Meet Margaret Harvey

Maine DOE team member Margaret (Meg) Harvey is being highlighted this week as part of the Get to Know the DOE Team Campaign. Learn a little more about Meg. | More


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

Pre-K for ME Curriculum Training

The Early Learning Team at the Maine Department of Education is pleased to host this free training for public Pre-K teachers, ed techs and administrators. Together with four Pre-K teachers from RSU 57, we’ll provide a two-day training for those interested in implementing the newly developed, whole-child, comprehensive curriculum, Pre-K for ME. Access to curriculum units is free and available now | More

Find an Array of Virtual Support Sessions Crafted Just for Maine Educators and School Staff on the Maine DOE Website

The Maine Department of Education’s content specialists along with partnering educational leaders from the field continue to schedule, provide, and record a wide variety of virtual support sessions, professional development, and continued and engaging conversations over the summer | Find a schedule of upcoming sessions here | Find recorded sessions here.

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

View current Maine Department of Education employment opportunities here


 

MEDIA RELEASE: Department of Education to Release Statewide Survey to Inform Framework for Returning to Classroom Instruction

FOR IMMEDIATE RELEASE

July 2, 2020

Contact: Kelli Deveaux

Department of Education to Release Statewide Survey to Inform Framework for Returning to Classroom Instruction

Maine Department of Education continues to work with educators and health experts from across the State to develop health markers and corresponding plans to ensure the safe return to classroom instruction.  As this work develops, the Department is seeking input from additional stakeholders from across the State, and will release a survey on July 6.

On June 11, 2020 the Department of Education released the first draft of a framework to assist school administrative units (SAUs) in developing their plans and determining their capacity to meet the national CDC guidelines for safely returning to classroom instruction.  This draft framework will continue to evolve and will be developed based on science and community health markers.

The framework was created with input from a diverse group of stakeholders, and included education and health experts, students, parents, education advocates and leaders. We have worked with a research organization to develop a survey through which educators and support professionals, education leaders, and families of students can provide comment and share their opinions on the 2020-2021 school year and possible models and needs for a safe return to classroom instruction.

Four different surveys have been created, specific to the role of the person completing the survey, including: 1.  Teachers and educational technicians; 2:  School or SAU leadership;  3:  Specialists and student support staff or 4.  Family member. The surveys will be available at https://www.maine.gov/doe/fall2020survey beginning July 6 through July 12. The Family Survey is available in 11 languages.

The data and feedback will be compiled by the research group and considered by the team who will continue to revise the framework over the next month. While these surveys will provide a snapshot at the state and county level, many superintendents have asked for and are reviewing their own community-specific information, which will inform the work of their Collaborative Planning Team in developing instructional plans that will be responsive to risk levels.

Your participation in these surveys is greatly appreciated in preparation for the next school year.  Our fervent hope is that our continued trends in the battle against COVID-19 here in Maine will allow our schools to resume classroom instruction for the start of the 2020-2021 school year, as our schools serve as a stabilizing force for our communities, students, families and the economy. Yet, it is prudent at this time to both hope for the best, and prepare for many possible scenarios.

###

PRIORITY NOTICE: Invitation to a Conceptual Conversation Regarding Rule Chapter 124: Basic Approval Standards for Public Preschool

Since July 1, 2017, school approval standards governing implementation of public preschool programs in Maine have been in effect, as authorized by Title 20-A, Maine Revised Statutes, Chapters 203 and 206. Now that these rules, incorporated in Rule Chapter 124, have been in effect for several years, and in preparation for continued expansion of public preschool programming, the Maine Department of Education (Maine DOE) invites interested stakeholders to attend a conceptual conversation related to the rule on July 14, 2020 from 1pm-3pm via Zoom. The conceptual conversation will be an opportunity to provide feedback on current implementation of the Rule. If you are interested in being part of the conversation, please register, and a link will be provided.

The Department intends to take the following steps with respect to review of Chapter 124:

1.  On July 14, 2020, stakeholders are invited to attend a conceptual conversation which will be facilitated by Early Learning Team Coordinator Lee Anne Larsen, Early Childhood Specialist Nicole Madore, and Federal/State Liaison Jaci Holmes. This conversation will be guided by the following discussion prompts:

  • What aspects of Chapter 124 promote high-quality public preschool?
  • What aspects of Chapter 124 present challenges for implementing and/or achieving high-quality public preschool programming?
  • As the Maine DOE continues to support the expansion of public preschool opportunities to reach universal capacity, including partnerships with Head Start and private childcare/preschool programs, does Chapter 124 adequately support achievement of this goal?

2.  Taking into consideration the insights gained from the discussion on July 14, the Department will propose updates to Chapter 124 and begin the Maine Administrative Procedures Act (A.P.A.) routine technical rule process pursuant to 5 MRS §8052 (public notice of filing, public hearing, open public comment period).

3.  Once the proposed rule has been filed, the public will be notified of the scheduled public hearing and comment period.  This will be an opportunity to provide written and oral comments regarding the proposed rule.

4.  The Department will review all comments and respond accordingly.  Updates to the rule will then be filed for legal review before final adoption.

For more information about the conceptual conversations for Chapter 124, contact Lee Anne Larsen at leeann.larsen@maine.gov.

MEDIA RELEASE: Report Released on Maine’s State and Local Initiatives to Improve Outcomes for Children

On June 24, New America released a report describing efforts to expand and improve early education in Maine: Building Systems in Tandem – Maine’s State and Local Initiatives to Improve Outcomes for Children by David Jacobson. Find the report here.

The report describes the efforts of 13 Maine schools who, in collaboration with partners within their communities, have crafted and begun to implement First 10 plans designed to better support children and their families from birth through the first 10 years of children’s lives by attending to all domains of development, wrap around supports, parenting skills, and transitions across early learning experiences.

Maine DOE sought the help of the report author, David Jacobson, through a Preschool Expansion Grant obtained in 2014.  Jacobson leads the First 10 initiative at Education Development Center.  A list of the 13 Maine school communities and a summary of the project can be found here.

Simultaneously, while the 13 communities were developing their plans, a team composed of specialists from Maine DOE, Maine DHHS, and CDS formed to learn more about First 10 Schools and Communities, other national models, and strategies in which state level administration can engage to support this work at the local level.  Findings from Maine’s work in this area are included in this report along with next steps.

The State Team members from Maine DOE, Maine DHHS, and CDS continue to meet to explore how to expand on this work.  Questions may be directed to Lee Anne Larsen, Maine DOE Early Learning Team Coordinator, at leeann.larsen@maine.gov.

Pre-K for ME Curriculum Training

The Early Learning Team at the Maine Department of Education is pleased to host this free training for public Pre-K teachers, ed techs and administrators. Together with four Pre-K teachers from RSU 57, we’ll provide a two-day training for those interested in implementing the newly developed, whole-child, comprehensive curriculum, Pre-K for ME. Access to curriculum units is free and available now on our website at: https://www.maine.gov/doe/learning/earlychildhood/PreK4ME

This two-day training will be held in-person at the Massabesic Training Center in Waterboro, Maine on August 3rd and 4th. All necessary precautions will take place regarding the health and well-being of our participants. We will also offer remote attendance through a Zoom conference link, provided after registration. Please note that the in-person setting may change pending guidance from the CDC, Governor Mills and registration results.

Attendance by school administrators is highly encouraged in order to support the ongoing needs of your teachers, as well as to gain a better understanding of the science behind the curriculum, best practices in a Pre-K setting, and the six comprehensive units of study that the curriculum offers.

Registration is available now through the end of July at: http://events.egov.com/eventreg/ME/event.htm?name=prekformecurriculumtraining

Any questions should be directed to Nicole Madore, Early Childhood Specialist nicole.madore@maine.gov

Get to Know the DOE Team: Meet Margaret Harvey

Maine DOE team member Margaret (Meg) Harvey is being highlighted this week as part of the Get to Know the DOE Team Campaign. Learn a little more about Meg in the brief question and answer below.

What are your roles with DOE? 

I serve as the Maine Middle School Career and Technical Education (MS-CTE) consultant for the Maine Department of Education. I have been an advocate for Career and Technical Education for the last 30 years, as a grant administrator, State Director of Maine CTE and in my current role. I have been facilitating the new MS-CTE legislation and administering the pilot projects being run throughout the state.   I direct state MS-CTE grant funds; work in the field as a consultant to staff and administrators; work on national boards to develop MS-CTE protocols and standards and visit schools to provide technical assistance.

What do you like best about your job?

I really like working in the field with the students and CTE staff.  I am new to middle school brain and find it very similar to a middle aged brain! We are easily distracted, we are not sure what we want to be when we grow up, and we love to hang out with our friends!

How or why did you decide on this career?

I have always learned best in a three dimensional way, by hands on instruction.  When I first discovered CTE (a looonnng time ago…) I was so jazzed to find an educational avenue that fit my learning style.

Maine DOE Update – June 26, 2020

 

From the Maine Department of Education


Reporting Items

| Visit the DC&R Reporting Calendar |


News & Updates

Engage Young Readers with Resources from the Beautiful Blackbird Children’s Book Festival

Indigo Arts Alliance launched the Beautiful Blackbird Children’s Book Festival across the State of Maine in Summer 2020 and shines a spotlight on the Black artists and writers who create children’s books featuring characters of the African Diaspora. Named in honor of Maine’s own Ashley Bryan, this inaugural event presented in partnership with I’m Your Neighbor Books, Diverse Book Finder, and the Maine Association of School Libraries honors roots, identity and resiliency of Black people across the world. | More

DOE Begins the Work of Creating Maine Learning Platform

Created by Maine educators for Maine educators and students, the Department of Education is proud to announce that the work of creating the Maine Learning Platform has begun. To provide anytime, anywhere learning options and resources for educators, students and their families, the Maine Department of Education, in collaboration with curriculum coordinators, Maine educational community organizations, museums, learning centers, and Maine educators, is creating a library of asynchronous learning modules that are aligned to Maine’s Learning Results. | More

Get to Know the DOE Team: Meet Jen Robitaille

Maine DOE team member Jen Robitaille is being highlighted this week as part of the Get to Know the DOE Team Campaign. Learn a little more about Jen in the question and answer | More


Maine Schools Sharing Success Stories

Our Remote Learning Journey: Thriving Not Just Surviving

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

Find an Array of Virtual Support Sessions Crafted Just for Maine Educators and School Staff on the Maine DOE Website

The Maine Department of Education’s content specialists along with partnering educational leaders from the field continue to schedule, provide, and record a wide variety of virtual support sessions, professional development, and continued and engaging conversations over the summer | Find a schedule of upcoming sessions here | Find recorded sessions here.

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

View current Maine Department of Education employment opportunities here


 

Find an Array of Virtual Support Sessions Crafted Just for Maine Educators and School Staff on the Maine DOE Website

The Maine Department of Education’s content specialists along with partnering educational leaders from the field continue to schedule, provide, and record a wide variety of virtual support sessions, professional development, and continued and engaging conversations over the summer.

Upcoming sessions include everything from supporting PreK and K teachers, remote learning, Multi-tiered Systems of Support, brain centered support, grading equity for ELA, all the way to an Iced Coffee Hour with VPA educators from across the state, and more!

Find a schedule of upcoming sessions here | Find recorded sessions here.

Our Remote Learning Journey: Thriving Not Just Surviving

Written and submitted by Debra Butterfield and Lori Gingras, MSAD 11.

Rie Kittredge, English Department chair, reflected, “Gardiner Area High School was thriving not just surviving during remote learning.” Here is our travel log of ways we promoted student and staff community.

Debra  Butterfield, Teacher-Librarian, and Lori Gingras, English Teacher, found inspiration from a video series by Penny Kittle and Kelly Gallagher, nationally-acclaimed literacy leaders. One of the ideas featured in the videos was to help staff and students focus on silver linings during the pandemic. Butterfield and Gingras created a Flipgrid Silver Lining series as a place for students and staff to connect and share silver linings. Weekly topics ranged from introducing pets, to reflecting on a curated list of virtual April vacations, and to showcasing artistic pursuits. One student in English teacher Melissa Cheeseman’s class reflected in her journal, “ I love that the library team is doing this thing called Flipgrid. I’ve watched the videos, and it’s people I know but haven’t, you know, spoken to too much over the course of this whole thing. And it’s just good to hear their voices, see their faces.”

The English Department has a yearly tradition in May of hosting A Little Night Poetry for students to share their original poems. To carry on the tradition, students and staff gathered virtually on a Thursday for A Little Afternoon of Poetry. The energy and support of this event served as a catalyst for the creation of GAHS Thursdays at Three: Tigers Create! as a place for students and staff to come together to support each other’s creativity. 

IMG_3546

Pictured above the English Department hosts A Little Afternoon of Poetry.

During the Tigers Create! sessions, students and staff showcased sewing projects, treehouse construction, songs, poetry, earth oven, book art, graphic novels, culinary arts, opera, music mixing, and bird photography. Students enjoyed seeing each other and staff while learning about their creative adventures. Being able to provide support and encouragement to one another quickly formed a community. Adding comments in the chat box added another level of excitement and enthusiasm. To spark the creative pursuits, special guests joined the sessions. 

Maria Padian, award-winning young adult author and long time friend to GAHS, visited students and staff during one session. Padian encouraged students by sharing, “If you write what you know is emotionally true, the deeper you will go.”  She told the story of how her own family’s diverse heritage inspired the development of the main character in her latest novel How to Build a Heart. This creation is the one closest to her own heart and personal life. Padian read an excerpt from her book and encouraged students to lean into their own stories to learn more about their characters.

Ninth-grader, Shawn Jiminez, responded, “I just want to say that I fell in love with your characters in the books of yours that I have read, and I want to thank you for making the books you write relatable and about really bold topics that not everyone might have experienced but could learn more about and feel some sort of empathy and understanding.” 

MariaPadian

Pictured above is author Maria Padian during a virtual Tigers Create! Session. 

Members of the GAHS Drama Club, directed by Christina Benedict, English Teacher, and Nick Bucci, Video Production Teacher, did a virtual performance of a scene from The Princess Bride during a Tigers Create!  The Drama Club was three weeks away from the original performance dates when we transitioned to remote learning. With determined spirit and the show must go on attitude, a full virtual performance was held for public viewing on June 4. It was wildly successful! 

Gareth Hinds, nationally acclaimed graphic novelist, who visited GAHS in October was also a featured virtual guest for Tigers Create! He created a video response to questions generated by GAHS students and had some inspirational advice for all. He shared his own challenges with being creative during this pandemic and provided tips for how to overcome them.  

Gareth Hinds

Pictured above is graphic novelist Gareth Hinds during his GAHS visit in October. 

English Department Chair, Rie Kittredge, did an official unveiling of Uncovered during one of the Tigers Create!  Congratulations to the 27 Gardiner Area High School students whose work is represented in the English Department’s very first literary magazine. Artists, writers, and photographers stopped by the high school to pick up copies of the book, and the smiles were so bright we could see their happy glow from behind the masks! 

MaggieBarron

In the photo above Gardiner Area High School’s current Poet Laureate junior Maggie Barron showing off Uncovered, the English Department’s first literary magazine.

The final Tigers Create! of the school year featured GAHS science teacher, Mrs. Gallant. She gave a virtual tour of her garden shed turned art studio and shared some of her artwork. The samples she shared ranged from encaustic art (a wax medium), to book art, to an original poem inspired by her own beautiful mermaid creation. 

Gallant shared, “My art studio is like a sanctuary. Creativity has a place in everybody’s life.” She pointed out that many famous inventors and scientists, such as Samuel Morse and Beatrix Potter, are also renowned artists. When asked about her favorite artists, she answered, “Kids are my favorite artists, because they are so giving with their art and don’t worry about perfection.”  Sharon has been teaching a professional development course in book art this year to a group of GAHS staff members. They will use the techniques in their own classes. STEAM (Science Technology Engineering Art Math) is alive and well in Mrs. Gallant’s biology classes and in her studio. Participants of Tigers Create! were inspired by the knowledge and passion Mrs. Gallant has for science and art. 

SharonGallant

In the picture above, Sharon Gallant’s creativity is full STEAM Ahead in Studio G! 

Students and staff have decided that they want to continue with Tigers Create!  this summer and next year. One student shared, “ I have the whole summer ahead of me. I want to make the best use of the time and space to create.” 

Enthusiasm for connecting spread at GAHS. Heidi Rivera and Tammy Allard, social studies teachers, invited students and staff to dust off their passports and travel to virtual gamelands of Pictionary, Jeopardy, and Trivia. Students loved challenging staff members and each other. 

As we consider the variety of plans and models for learning this fall, let’s keep reflecting on ways to keep our students and staff connected. Those who are interested in developing a road map for fostering connections among students and staff in a virtual world, may contact Debra Butterfield at dbutterfield@msad11.org or Lori Gingras at lgingras@msad11.org to learn more and share ideas.