Maine DOE Update – July 25, 2019

From the Maine Department of Education


Reporting Items

Annual Audit Requirements- an Early Reminder

We know that superintendents are busy during this season of hiring and preparation for the new school year. We wanted to get audit dates to district leaders and key personnel as an early reminder, so that you can mark your calendars and take any initial steps needed. | More

| Visit the DC&R Reporting Calendar |


News & Updates

Cultivating Safe, Equitable, Strengths Focused School Communities- A Collaborative Opportunity

The goal of this convening is to build capacity, communication, and collaboration among youth serving practitioners based in schools, law enforcement, community corrections, and community programs to cultivate safe, equitable, strengths focused school communities where all youth experience positive outcomes. | More

Educators Invited to Write Maine’s Computer Science Plan. Application Due Monday, July 29th!

The Maine Department of Education is hosting a Computer Science Summit, where educators will create a statewide plan for Pre-K to 12 Computer Science. This plan will help coordinate and guide the efforts of many stakeholders, and serve as a set of recommendations in a report to the Legislature in January 2020. | More

Maine DOE Employee of the Week: Rhonda Casey

Business Manager in the Unorganized Territory , Rhonda Casey is being highlighted this week as the Maine DOE’s Employee of the Week! Learn a little more about Rhonda | More


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

WHY DATA MATTERS: SAU Leaders Invited to Train and Talk!

Are you a school or district leader who wonders why the Department of Education collects certain data sets, and what they are used for?  Have you ever wanted to have a frank discussion with the DOE’s Data Team about the data collections and how they could be improved?  | More

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

UMFK/UMPI nursing program sees busy first year, doubles slots for fall

Following a successful first year of the University of Maine at Fort Kent’s bachelor of science in nursing degree program delivered at the University of Maine at Presque Isle, and as part of continued efforts to address the statewide nursing cliff, officials are doubling the number of slots for fall 2019.

The nursing expansion in Presque Isle is part of the University of Maine System commitment to doubling nursing enrollment over the next five years to address the shortage that is expected to grow to 2,700 vacancies by 2025.

The BSN program, a unique collaboration between UMPI and UMFK, allows students to complete all four years of the UMFK degree on the UMPI campus. Program participants are UMPI students for the first two years and UMFK students for the remaining two years. Courses are delivered by UMFK nursing faculty on the Presque Isle campus, and students graduate with a UMFK degree.

Designed to meet the needs of place-bound students — those who aren’t able to travel to Fort Kent due to family and work responsibilities — as well as to address the region and state’s nursing workforce challenges, the program welcomed a cohort of 16 students in fall 2018.

“While the number of available slots has been expanded to 32, they have been filling quickly, so we definitely encourage people to apply early,” said Stacy Thibodeau, UMFK assistant professor of nursing, who delivers classes in Presque Isle. “We are very pleased with how well the first year of the program went, and we’re looking forward to training the next cohort of future healthcare professionals.”

The program features classes and labs each semester.

“We do clinicals from day one,” Thibodeau said.

Last year, students learned about personal protective equipment, universal precautions, wound care, the mobility and transfer of patients, and how to check vital signs and collect samples. They visited the Maine Veterans Home and interacted with residents as they checked blood pressures, assisted with bed baths, and practiced therapeutic communication.

“We also had a really exciting opportunity to work in conjunction with UMPI’s medical laboratory technology program on a live, hands-on case scenario where we had actual blood from a blood bank and used it to practice hanging IVs for blood transfusion,” Thibodeau said. “Simulations like this are always so impactful. Students were able to practice retrieving blood from a ‘lab,’ patient identification, checking for allergic reactions, and how to prepare and administer blood.”

Thibodeau said one of the most important things that sets this program apart is the way faculty integrate both the art and the science of nursing, the professionalism and the compassion, into students’ learning.

“It’s a very holistic approach to nursing and it prepares students to be more well-rounded professionals when they graduate,” Thibodeau said. “And with their BSN degree, they’ll be ready for leadership roles once they complete the program.”

Free One Year Medical Assisting Program at EMCC

FROM WABI-  As the healthcare industry grows, so does the demand to fill jobs in the field. Eastern Maine Community College is giving students a chance to meet that need – with the help of a free education.

As part of a grant from the Harold Alfond Foundation to the Foundation for Maine’s Community Colleges, EMCC has received funding to offer a one-year Medical Assisting program to 40 qualified individuals at no cost to the students.

The costs associated with tuition, fees, textbooks, criminal background checks, one certification exam, a stethoscope, and set of scrubs will be waived for individuals who qualify for the program.

The One-Year MA program is comprised of a fall semester which begins August 26 and ends December 13, 2019; a spring semester which begins January 13 and ends May 8, 2020; and a summer 160-hour unpaid externship that will begin as early as May 11 and end as soon as all hours are completed. The program will be offered both during the day and in the evening, with some classes available online. Students wishing to participate in this program must be willing to complete courses as scheduled within the one-year timeframe.

Admission will be on a first-come, first-served basis for qualified applicants. There is a two-part application process which includes:

1. An “Application for Admission” to the Medical Assisting (MA) program. This can be completed online at no charge by going to the EMCC website and clicking on “Apply” (the bottom option on the right hand “Get Started” menu.) Candidates will be asked to submit official high school and college transcripts, if applicable; and
2. An “Application for Funding” form that can be found at is http://www.emcc.edu/oneyearMA.

Individuals interested in exploring this opportunity are urged to email admissions at admissions@emcc.edu or call 207-974-4629 for more information.

 

Annual Audit Requirements- an Early Reminder

We know that superintendents are busy during this season of hiring and preparation for the new school year. We wanted to get audit dates to district leaders and key personnel as an early reminder, so that you can mark your calendars and take any initial steps needed.

Initial Report to the Commissioner Due November 1st:

As is required by Title 20-A MRSA 6051 §4, statements of assurance and Maine Education Financial System reconciliations are due to the Department by November 1, 2019. Please submit via email to DOE.audit@maine.gov .

  • Any adjustments identified by these reconciliations should be uploaded to the Maine Education Financial System in NEOby November 30, 2019.

Annual Audit Reports Due December 30th

Annual audit reports are due within six months after the end of the audit period (e.g., reports for the fiscal year ending June 30th are due on or before December 30th).

  • Per statute, the auditor is required to review the audit with the school board.
  • Per statute, it is the school board’s responsibility to submit the annual audit document unless it is stated in the engagement letter that the audit firm will submit the audit to the Department on behalf of the school board.
  • Municipal school units are required to submit either a combined annual audit or a school department audit and a municipal audit to the Department. The municipal annual report (a.k.a. town report) cannot be accepted in lieu of the complete municipal annual audit.
  • Per statute, Maine DOE must receive a Schedule of Expenditure of Federal Awards(SEFA), which includes federal award expenditures for all reporting entities, even if a Single Audit (formerly A-133 audit) is not required to be conducted. The SEFA provides information needed by Maine DOE to conduct sub-recipient monitoring as required by the US Department of Education and is due at the time of the annual audit.
      • In municipal school units where a combined audit is not conducted, Maine DOE should receive two audits: an audit with a SEFA for the school department, and an audit for the city/town including a SEFA.
  • If a management letter is prepared by the auditor, a copy must be submitted to Maine DOE with the annual audit, as this letter provides us with information needed to conduct sub-recipient monitoring, as required by US DOE.

Extensions and Subsidy Payments

If an extension or exception is needed for the deadline to submit either the municipal or school department audit, the superintendent must contact us to request the extension.

The forms are available on the Fiscal Review and Compliance webpage, under forms on the menu bar.

  • Extensions will expire no less than 30 days from the date the extension was submitted.
  • Extension requests will be considered until June 30th (six months after due date); extensions will not be valid after June 30th and all municipalities and school administrative units with overdue audits that have not submitted an extension request before May 31th may have a delay in subsidy release. Those who have not submitted an extension request will have subsidy withheld until addressed.

Please submit all annual audit documents, reports, information requests, questions and other audit correspondence via email to DOE.Audit@Maine.gov or via the direct link provided on the Fiscal Review and Compliance webpage.

 

Educators Invited to Write Maine’s Computer Science Plan. Application Due Monday, July 29th!

The Maine Department of Education is hosting a Computer Science Summit, where educators will create a statewide plan for Pre-K to 12 Computer Science. This plan will help coordinate and guide the efforts of many stakeholders, and serve as a set of recommendations in a report to the Legislature in January 2020. The two-day event will be held on Monday, August 5th and Tuesday, August 6th, 2019 at the RiSE Center at the University of Maine in Orono.

In order to make sure we have a diverse set of perspectives and all the needed knowledge, the Department will be limiting the participation to 40 educators, who will be selected based on a short application process. The goal is to have representation from various geographic areas, content areas, and grade-levels to shape this plan over the course of the two-day Summit. Additionally, the Department hopes to have representation from district and school leadership.

The application to participate can be located using this link or by copying and pasting this link into your browser: https://forms.gle/3EGengsXFyMNtgLt7

The application is due by close of business Monday, July 29th and invites will be sent on Tuesday, July 30th, 2019. 

Reimbursement for mileage, overnight accommodations, and meal costs are available for eligible participants.

The Department will also be inviting a variety of stakeholders to participate in specific ways in this process before, during, and after the Summit, however, this two-day gathering is primarily designed for educators to create the statewide plan.

Who: Maine Pre-K to 12 Classroom Teachers and Administrators (limited by application process)

What: Creating a Statewide Computer Science Plan

Where: RiSE Center in Estabrooke Hall at the University of Maine in Orono

When: Monday 8/5 from 10am – 8pm AND Tuesday 8/6 from 9am – 5pm

Application (https://forms.gle/3EGengsXFyMNtgLt7) due Monday, July 29th, 2019.

If you are unable to participate in the two-day event, but would like to share input, please review the digital workspace educators will use during the planning process. There are links to share your questions, ideas, feedback, and notes at the top of most pages. Click here for the link to the Computer Science 2019 State Planning Digital Workspace or copy and paste this link into your browser: https://sites.google.com/view/mainedoecsplanning2019/home

For answers to questions or more information, please reach out to Beth Lambert, Coordinator of Secondary Education and Integrated Instruction at Beth.Lambert@maine.gov or 207-624-6642.

 

 

 

Cultivating Safe, Equitable, Strengths Focused School Communities- A Collaborative Opportunity

What:

The goal of this convening is to build capacity, communication, and collaboration among youth serving practitioners based in schools, law enforcement, community corrections, and community programs to cultivate safe, equitable, strengths focused school communities where all youth experience positive outcomes. The meeting will advance effective and ongoing multidisciplinary partnerships to increase communication, expand training and resources, align strategies, and measure progress across youth serving systems.

When:

Tuesday, July 30, 2019
8am-4pm

Where:

Cony High School
60 Pierce Dr.
Augusta, ME 04330

More Details:

Registration and breakfast open at 8 am, the program will begin at 9 am. The full agenda, featuring Judge Steven Teske presenting the School Justice Partnership Model, will be published in July.

Contact:

Contact Jay Pennell with questions:
jay.h.pennell@maine.gov

Employee of the Week: Rhonda Casey

Business Manager in the Unorganized Territory , Rhonda Casey is being highlighted this week as the Maine DOE’s Employee of the Week! Learn a little more about Rhonda in this brief question and answer:

What are your roles with DOE?

I am the Business Manager in the Unorganized Territory. My role within the DOE is to support education services for all residents of the unorganized territory, its students, staff who are employed by the UT, the UT schools, monitoring education expenses, establishing sufficient a budget, reporting yearly education expenses to the Department of Audit for reimbursement, monitoring federal grants and expenses.

What do you like best about your job?

I like the variety of my position, the people I work for and with. In my position, there is always something new or different to challenge me. I began employment with the state 1988 as a Clerk Typist I working for the Controller’s Office part-time. A few short months later a full-time position was offered to me filing tax certificates – not something that I enjoyed, but a full-time job none the less. Then in April of that same year, I began employment with what was known as Management Information Systems(MIS) within the Department of Education. Today, MIS is School Finance and Operations. I quickly found that I enjoyed the fast pace work of this agency as well as the variety of the position.

How or why did you decide on this career?

In high school I took the business track career path and began working as a secretary when I was very young. My parents taught me to work hard, do my best, keep an open mind, and to continue to learn and grow. In state government advancement opportunities were available, I worked hard and took advantages of opportunities when these opportunities presented themselves. My state career path has taken me from full-time filing to traveling from Kittery to Presque Isle to Vinalhaven, working with special education students to CEO’s, as well as teachers and parents.

What do you like to do outside of work for fun?

This is an easy one! Outside of work I spend time with my husband of 27 years, our parents, two dogs, four children, their spouses, and five grandchildren. My husband and I like to disc golf, garden, go camping, fly fish, ice fish, ride our motorcycles, snowmobile, and snow shoe. I enjoy the four seasons Maine offers and we spend as much time outside as we can.

Maine DOE Update – July 18, 2019

From the Maine Department of Education


Reporting Items

Who’s in Charge? Let Us Know!

Do you have new leadership in your school or district? Maine Department of Education asks that you please update new superintendents, principals, and other leadership contact information in NEO Staff as soon as possible.  The contact information in NEO Staff is used to send Department of Education communications, and is also used to keep the ESSA Data Dashboard as up to date as possible for the public. | More

Public Preschool Annual Report due July 31, 2019

In the event that you missed the announcement of the Public Preschool Annual Report, this is a friendly reminder that the report is now available  and due to the Department of Education no later than close of business on July 31, 2019.  | More

| Visit the DC&R Reporting Calendar |


News & Updates

PRIORITY NOTICE: School Year 2019-2020 Enacted ED279 Subsidy Printouts Now Available

Thank you for your patience as we finalized School Year 2019-2020 ED 279 subsidy printouts to reflect the enactment of Public Law 2019 Chapter 343.  | More

Certification Renewals Due July 1, 2019: Update

At this time 57% of those with certifications that were set to expire on July 1 have submitted their renewal application and materials.  To avoid complications and delays, SAU leaders are encouraged to check the certification portal, to ensure your staff members hold valid certification.  | More

A Hopeful Path Forward at Maine’s Opiate Crisis Summit

In her opening remarks at the Opiate Response Summit, Governor Janet Mills expressed her appreciation for Gordon Smith. One of the Governor’s first actions, post-inauguration, was to found the Opiate Response and Prevention Taskforce directed by Smith. Mills’ founding of this taskforce underscores what a large priority the Opiate Epidemic represents for Mainers. | More

Maine DOE Engages Stakeholder Input Through Regional Think Tank Series

Drawing its largest gathering of stakeholders, the Maine Department of Education (DOE) hosted its 5th event in a series of Think Tanks held at various locations throughout the state this spring and summer. The Think Tanks are a way for the Department to discuss various topics and gain feedback from stakeholders about ongoing initiatives, long term programming, and to inform future decision-making. | More

Middle School Career and Technical Education Has a New Web Page! Grant Information and Resources: Check it Out!

In June of 2017, the legislature enacted law to expand CTE opportunities by requiring Maine schools to provide access to developmentally appropriate CTE for middle school students (grades 6-8). To assist with this new opportunity, there is currently a new grant application available for CTE centers and regions to implement pilot programs in  the 2019-2020 and 2020-2021 school years. To kick off this new initiative, the Maine State Board of Education provided federal and special revenue funding in school year 2018-2019 for pilot programs. | More

Shana Goodall Named 2019 Maine History Teacher of the Year

Shana Goodall, a teacher at Orono High School, has been named the 2019 Maine History Teacher of the Year, an award presented annually by the Gilder Lehrman Institute of American History. | More

Maine DOE Employee of the Week: Leora Byras

Education Specialist Leora Byras is being highlighted this week as the Maine DOE’s Employee of the Week! Learn a little more about Leora | More


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Shana Goodall Named 2019 Maine History Teacher of the Year

Shana Goodall, a teacher at Orono High School, has been named the 2019 Maine History Teacher of the Year, an award presented annually by the Gilder Lehrman Institute of American History, the nation’s leading organization dedicated to K-12 American history education.

Inaugurated in 2004, the History Teacher of the Year Award highlights the crucial importance of history education by honoring exceptional American history teachers from elementary school through high school. The award honors one K-12 teacher from each state, the District of Columbia, Department of Defense schools and US Territories. In fall 2019, the National History Teacher of the Year will be selected from the pool of state winners.

Ms. Goodall is a lifelong learner, as evidenced by her embrace of technology in the classroom and her continuous quest to find new, engaging ways to present material.  She earned an undergraduate degree in Growth and Structure of Cities from Bryn Mawr College (Bryn Mawr, Pennsylvania) and graduate degrees in teaching and educational leadership from the University of Maine (Orono, Maine).  In her classroom, she creates a flexible environment for all learners to explore history while stimulating, directing, and pacing whole class instruction while at the same time encouraging independent inquiry.  Shana is noted for her sense of humor and laugh, and students view Shana as a mentor and valuable source of information and guidance.

In addition to a $1,000 honorarium, Shana Goodall’s school will receive a core archive of American history books and Gilder Lehrman educational materials and recognition at a ceremony at the annual fall conference of the Maine Council for the Social Studies to take place on Monday, November 5, 2019.

The National History Teacher of the Year Award will be presented by John Avlon, Senior Political Analyst and anchor at CNN, at a ceremony in New York City on October 2, 2019. Past presenters at the ceremony include the Honorable Sandra Day O’Connor, Good Morning America‘s Robin Roberts, First Lady Laura Bush, former US Secretary of Education Arne Duncan, and former New York City Mayor Michael Bloomberg.

Nominations for the 2020 History Teacher of the Year awards are now open. Students, parents, colleagues, and supervisors may nominate K-12 teachers for the award by visiting gilderlehrman.org/nhtoy. The deadline for 2019 nominations is March 31, 2020.

Maranacook Community Middle School Students Among 12 Winners in 2nd Annual Student Podcast Contest

Submitted by Kristen Levesque, Principal at Maranacook Community Middle School

Podcast audiences have grown exponentially in the past few years and so has my enthusiasm for having students extend their writing skills with this new genre.  After many trials and semi-successful experiments, the students have identified and operationalized the attributes of a captivating podcast adventure to the extent that two of them were recently announced as winners of the second annual New York Times Podcast Contest.  Designed for students age 13 to 18, Silas Bartol and Mila Barnes-Bukher, were among the youngest contestants of the 12 winning podcasts.

Class member, Maggie Morrill, deserves credit for the inspiration provided in her original story entitled:  “Alexa, and the Start of the Robot Revolution.” The story was adapted by Silas and Mila to conform to a podcast format based on several weeks of study on “What makes a great podcast.”  All three students were 7th graders at Maranacook Middle School in Ms. Godin’s GT English/Language Arts class when this assignment and contest challenge was undertaken.