Tune in to the MLTI 2.0 Student Leadership Ambassadors of Maine (SLAM) Show

The Student Leadership Ambassadors of Maine (SLAM) show is a free, interactive, leadership opportunity where students connect with a community of ‘SLAMmers’ across the state. During these events, held both virtually and in-person this year, students learn presentation and technology skills using online tools to make creative products.

A part of the redesigned, Maine Learning Technology Initiative (MLTI 2.0), SLAM launched in the fall of the 2021/2022 school year to provide student leadership opportunities and allow students from across Maine to meet up virtually once a week to share skills, knowledge, and curiosity with each other.

This year, in addition to the weekly live online events, the Maine DOE’s MLTI team, led by Kern Kelley and the Student Leadership Ambassadors of Maine (SLAM), will host in-person monthly SLAM Shows at schools across Maine.

What is SLAM?

View the latest SLAM episode on the MLTI 2.0 Youtube Channel. To learn more about the MLTI 2.0 SLAM program visit: http://MLTI.me. To sign your school or classroom up to take part in this awesome opportunity, fill out this form.

Following the Maine Department of Education on Facebook and Twitter to see a posting of the latest virtual SLAM show each week. Subscribe to the Maine DOE Newsroom to see a re-cap of the in-person SLAM shows each month.

Estimated Pre-K Enrollment Counts for New or Expanding Programs in 2023-2024

If your School Administrative Unit (SAU) is opening or expanding a Pre-K program in the 2023-2024 school year, you are eligible to receive funding on your FY24 ED279 for children you enroll in these new or expanded Pre-K programs in 2023. This means you will receive the funding for enrollment in the same year that you enroll the Pre-K children, without a year delay.

If your SAU is applying for one-year grant funding through the recently released Request for Applications (RFA) #202207106 then you DO NOT need to complete this form because you will include the estimate in your application. More information regarding the RFA can be found here. These applications are due no later than October 14, 2022.

If you are planning to start and/or expand public Pre-K in the 2023-24 school year and do not plan to apply to take advantage of the one-year grant funding but would like to receive an FY24 estimate Pre-K allocation, please notify the Maine DOE by completing the FY24 Estimate Pre-K Count Data Form before November 4, 2022. There are 3 questions to be answered on the funding survey:

Choose your SAU from a list
Do you have an existing Pre-K program (FY23)? – Yes/No
Provide your SAU’s Pre-K Estimated Increase Count (new slots available in new or expanding program)

SAUs completing the form must also complete the Pre-K Program Application with DOE’s Early Childhood Team by April 30, 2023 and obtain program approval.

The FY24 Estimate Pre-K Count Data Collection form is meant to capture the FY24 estimate for new and expanding Pre-K program enrollment. The estimate student count data, in addition to the current (FY23) enrollment in an existing Pre-K program, will be used to provide funding on the FY24 ED279. An SAU’s Pre-K total enrollment number, as reported and verified October 1, 2023, should match the combined existing and estimated increase total that was used to calculate funds in the ED279. After October 1, 2023, an audit adjustment, based on actual enrollment reported in NEO on October 1, 2023, will be made to the Pre-K allocation assigned on the FY24 ED279. Please note that this may increase or decrease funding.

For more information about establishing or expanding a Pre-K program, please check out the webpage on the topic, or contact Nicole Madore at  nicole.madore@maine.gov. 

For questions specific FY24 ED279 estimates, please contact Paula Gravelle at 624-6792 or Paula.B.Gravelle@maine.gov.

New Seal of Biliteracy Awarding Process

The Maine Seal of Biliteracy is an award that recognizes student achievement in language learning. This award highlights the value of multilingualism and gives students an edge for their post-secondary studies and/or future careers. Starting this school year, schools will be able to award the Seal of Biliteracy to students directly, without submitting an application to the Maine Department of Education.

Each participating school will designate a local Seal of Biliteracy Coordinator, who will have several key responsibilities. Full details about the process and requirements are included in the new Maine Seal of Biliteracy Coordinator Guide. We are hopeful that these changes will increase accessibility to the Seal of Biliteracy and make the process easier and more streamlined for students and their teachers.

If you are a student who would like to earn the Seal of Biliteracy, but your school is not yet participating in this award, or if you have any other questions about the Seal, contact April Perkins, ESOL & Bilingual Programs Specialist/ Maine Seal of Biliteracy Coordinator at april.perkins@maine.gov

Deadline Extended: Seeking Applicants for Contracted 21st CCLC Program Specialist (30 Hours/Week)

The deadline to submit an application for this position has been extended to Friday, October 28th.

The Maine Department of Education (DOE) is seeking applicants for a Contracted 21st CCLC Program Specialist (30 Hours/Week). The purpose of this position is to provide the Maine DOE with 21st CCLC program management support in the areas of data collection, program monitoring, and professional development. This position will also provide implementation support to local 21st CCLC program providers through ongoing professional learning communities (PLCs), trainings, and targeted technical assistance. The work of this position will be largely independent. However, the position will be part of a team that oversees the successful implementation of 21st CCLC program across the State of Maine.

The 21st Century Community Learning Center (21st CCLC) program provides competitive grant funding to support before, after, and summer school programming for underserved students and communities.

To learn more about position including responsibilities, knowledge and abilities, minimum qualifications, and salary – click here for the full position description.

The application window has been extended to Friday, October 28th. To be considered for this contracted position, please submit a cover letter resume to Travis Doughty at travis.w.doughty@maine.gov by October 14, 2022 Friday, October 28th.

Get to Know the Maine DOE: Meet Kathy Bertini

Maine DOE Team member Kathy Bertini is being highlighted this week as part of the Get to Know the Maine DOE Team Campaign. Learn a little more about Kathy in the question and answer below.

What are your role or roles with the Maine DOE?

I am the Interdisciplinary Instruction Team Coordinator for the Maine Department of Education. My main job is to work with a team of Interdisciplinary Instruction specialists to support educators in empowering students with the tools to see the wondrous interconnectedness of instruction.

What do you like best about your job?

I appreciate that I am part of the Interdisciplinary Instruction team that shares a common vision regarding the importance of connecting student centered learning experiences across all disciplines. Also, I am thrilled to be able to work with educators and administrators statewide to provide innovative practices to help support Interdisciplinary Instruction.

Why did you decide on this career?

I am excited to be a part of the Innovation team at the Maine DOE and have the opportunities to promote the positive impact of student centered learning which is crucial for today’s evolving world. I have been in public education for more than 30 years and see how meaningful Interdisciplinary Instruction can be for all systems involved. I look forward to working with the education field to help support innovative teaching practices.

What do you like to do outside of work for fun?

I live on a rural farm in the western part of our beautiful state of Maine. This area allows me to connect deeply with nature. I enjoy spending time outdoors with my family and animals. Recently I have taken up the hobby of scientific drawings and I find this interest to be both relaxing and challenging at the same time.

Maine DOE Update – October 14, 2022

From the Maine Department of Education

Reporting Items

DUE DATE CHANGE: Attendance and Truancy

The Attendance and Truancy reports are now due on October 30, 2022. For reporting guides for these reports please see the Fall Reporting instructions and for more information please see the Webinars and Presentations on the Helpdesk website. | More

Annual Audit Requirements Reminder

Annual Audit Reports Due December 30th. Annual audit reports are due within six months after the end of the audit period (e.g., reports for the fiscal year ending June 30th are due on or before December 30th). In accordance with Title 20-A, §6051.. | More

| Visit the DC&R Reporting Calendar |

News & Updates

Casco Bay High School Teacher Matthew Bernstein Named 2023 Maine Teacher of the Year

In a surprise ceremony held at Casco Bay High School in Portland, the Maine Department of Education and Educate Maine named ninth grade Humanities and Social Studies teacher Matthew Bernstein as Maine’s 2023 Teacher of the Year while students and colleagues at the school congratulated and honored his tremendous impact on his students and dedication to teaching. | More

Things Are Falling Into Place In Public Pre-K Expansion Classrooms

Autumn has arrived bringing crisp air and beautiful foliage. As the colorful leaves drift down, things are falling into place in Pre-K expansion classrooms across ten Maine school districts. This fall 17 new classrooms opened and five others moved from part day to full day programming through a grant offered by the Maine Department of Education. Funded through the Maine Jobs and Recovery Plan, the grant expands access to high-quality Pre-K programming and provides relief to families struggling to find childcare. | More

Maine PBIS Brief Published in the National Center on Positive Behavioral Interventions and Supports

Maine PBIS (Positive Behavioral Interventions and Supports) state leaders recently published this brief in the national Center on PBIS with a focus on developing systems of support in rural school settings. | More

Student Mental Health Support Modules

The Maine Department of Education’s SEL4ME platform is now hosting over 100 free, PK-12th grade modules focused specifically on supporting student mental health and wellness. While schools and districts are faced with significant educational and developmental priorities for many children and students associated with the pandemic, there is a need for balanced programming that supports learning, while also supporting their social, emotional, and behavioral adjustment. | More

Maine DOE and Lives in the Balance: Collaboration to Reduce Restraint and Seclusion

The Maine Department of Education (DOE) is partnering with Lives in the Balance, a Maine founded and nationally renowned organization that uses evidence based practice approaches to support schools seeking to reduce their use of Restraint and Seclusion. | More

Toileting Support Resources for Schools

Frequent inquiries from the field about how to support children who need toileting support has prompted the creation of this resource document for schools. Ultimately, a public school district cannot refuse to enroll or serve a child who has toileting needs, nor should there be any punishment associated with soiling, wetting, or not using the toilet. Each School Administrative Unit (SAU) is encouraged to adopt sanitation and hygiene procedures for assisting with toileting and/or diapering that adequately protect the health and safety of all children and staff. The determination of which school personnel within a school setting can be asked to assist with toilet training/toileting support is a local employment and collective bargaining matter. | More

October is Dyslexia Awareness Month

The National Institutes of Health (NIH) describes dyslexia as a brain-based learning disability that specifically impairs a person’s ability to read. Other definitions (e.g., First Step Act – § 3635; International Dyslexia Association; Mayo Clinic) describe dyslexia in a similar way. The reading impairments associated with dyslexia are also unexpected in that individuals with dyslexia typically demonstrate otherwise typical intellectual functioning and developmental growth. | More

Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |

Professional Development & Training Opportunities

Free Virtual On-Demand Financial Education Training for Maine Educators

The Finance Authority of Maine (FAME) and the Center for Financial Literacy at Champlain College, in partnership with the Maine Jump$tart Coalition for Personal Financial Literacy and its sponsors, the Office of the Maine State Treasurer, and Next Gen Personal Finance (NGPF), is offering free online and on-demand training for Maine teachers. | More

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities:

View current Maine Department of Education employment opportunities here

Student Mental Health Support Modules

The following resources can be incorporated into existing Social Emotional Learning, School Counseling and Health programs as well as part of an overall MTSS approach, and are accessed through a free registration of the SEL4ME platform.

Mental Health Modules: https://www.maine.gov/doe/mentalhealthmodules

More information on SEL4ME and login: https://www.maine.gov/doe/sel/sel4me

For more information, reach out to Bear Shea, Maine DOE Mental Health / School Counselor Specialist at w.bear.shea@maine.gov.

Maine DOE and Lives in the Balance: Collaboration to Reduce Restraint and Seclusion

Collaborative & Proactive Solutions (CPS) is the evidence-based model of care that helps educators focus on identifying the problems that are causing concerning behaviors in students and solving those problems collaboratively and proactively. The model is a departure from approaches emphasizing the use of consequences to modify concerning behaviors. In families, general and special education schools, inpatient psychiatry units, and residential and juvenile detention facilities, the CPS model has a track record of dramatically improving behavior and dramatically reducing or eliminating discipline referrals, detentions, suspensions, restraints, and seclusions. The CPS model is non-punitive, non-exclusionary, trauma-informed, transdiagnostic, and transcultural.

Lives in the Balance will be offering free technical support and training in the CPS model to Maine schools working to reduce or prevent the use of restraint and seclusion.

Webpage link: https://www.maine.gov/doe/reducerestraintandseclusion

For more information, reach out to Bear Shea, Maine DOE Mental Health / School Counselor Specialist at w.bear.shea@maine.gov.

Annual Audit Requirements Reminder

Annual Audit Reports Due December 30th

Annual audit reports are due within six months after the end of the audit period (e.g., reports for the fiscal year ending June 30th are due on or before December 30th). In accordance with Title 20-A, §6051:

Per statute, the auditor is required to review the audit with the school board.
Per statute, it is the school board’s responsibility to submit the annual audit document unless it is stated in the engagement letter that the audit firm will submit the audit to the Department on behalf of the school board.
Municipal school units are required to submit either a combined annual audit or a school department audit and a municipal audit to the Department. The municipal annual report (a.k.a. town report) cannot be accepted in lieu of the complete municipal annual audit.
Per statute, Maine DOE must receive a Schedule of Expenditure of Federal Awards(SEFA), which includes federal award expenditures for all reporting entities, even if a Single Audit (formerly A-133 audit) is not required to be conducted. The SEFA provides information needed by Maine DOE to conduct sub-recipient monitoring as required by the US Department of Education and is due at the time of the annual audit.

In municipal school units where a combined audit is not conducted, Maine DOE should receive two audits: an audit with a SEFA for the school department, and an audit for the city/town including a SEFA.

If a management letter is prepared by the auditor, a copy must be submitted to Maine DOE with the annual audit, as this letter provides us with the information needed to conduct sub-recipient monitoring, as required by US DOE.

Extensions and Subsidy Payments

If an extension or exception is needed for the deadline to submit either the municipal or school department audit, the superintendent must contact us to request the extension.

The forms are available on the Fiscal Review and Compliance webpage, under forms on the menu bar.

Initial extension requests will be for a period of 2 months, and 30 days thereafter.
Extension requests will be considered until June 30th (six months after the due date); extensions will not be valid after June 30th and all municipalities and school administrative units with overdue audits which have not submitted an extension request before May 31^stmay have a delay in subsidy release. Those who have not submitted an extension request will have subsidy withheld until addressed.

Please submit all annual audit documents, reports, information requests, questions, and other audit correspondence via email to DOE.Audit@Maine.gov

Free Virtual On-Demand Financial Education Training for Maine Educators

The Financial Educator Virtual Academy will train Maine educators on how to successfully teach personal finance in their classrooms and communities. Educators will receive contact hours for each course module attended, and the first 100 Maine classroom teachers to complete all seven hours of training will receive a $50 Amazon gift card.

The online course offering is available starting October 12, 2022 and will close on December 16, 2022. The goal of this training is to support educators as they work to ensure that all Maine students have access to high-quality personal financial education. Maine educators can earn up to seven hours of professional development training and receive suggestions for grade-appropriate personal finance classroom resources over the duration of the virtual academy.

During the virtual academy, which features nationally known experts, participants will learn how to implement the JumpStart National Standards in K-12 Financial Personal Finance Education. These standards allow for the teaching of personal finance in an interdisciplinary or stand-alone manner.

Interested educators may register for the program with this link.

Download a flyer for distribution

For further questions contact Maine Jumpstart Coalition for Personal Financial Literacy at info@mejumpstart.org