MaineCare Seed Adjustments to be Made; Review Q1’23 Reports by January 15, 2023

The recovery of Q1’23 MaineCare Seed will occur in the January 2023 subsidy payment. The Maine DOE is asking Districts to review their reports by January 15, 2023, to ensure accurate adjustments to subsidy. School Administrative Unit (SAU) staff must review and submit, disputes and student-by-student claims on both the public and private MaineCare reports for Q1’23 by January 15, 2023.

To access the MaineCare Seed reports, please follow the instructions below.

Log into NEO using the link: https://neo.maine.gov/DOE/neo/Dashboard
Click on the Student Data tab
Click on the Student Report tab
Select MaineCare in the Reporting Area drop-down
Export Button

Choose the quarterly Seed report and the report type (private/public)
Click the view report button
Once the report appears on the screen, choose the export button.

You may export the reports to Excel but, please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

To dispute a claim:

If you disagree that a particular student or time period should not be on the report, please send an email with the following information for each State Student ID to stephanie.clark@maine.gov.

State Student ID
The reason that you disagree
Identify the type of report: public or private
Quarter in which the claims are located
Service provided dates (From and To)
Total amount of Seed being disputed

Summer services:

Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district or extended school year services in an out-of-district placement must have a primary enrollment for that time period in order for the Maine DOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

If you have difficulty logging into NEO:

Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permission to access MaineCare reports.

As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.

Please contact stephanie.clark@maine.gov for more information or technical assistance related to MaineCare Seed.

Administrative Letter: Guidance for Expulsion, Suspension, and Modified Schedules in Public Preschool Programs

Administrative Letter: #2
Policy Code: JKE, JKD
To: Public School Administrators
Date: December 14, 2022
Subject: Guidance regarding suspension, expulsion and modified schedules in public preschool programs

This guidance is offered by the Maine Department of Education to clarify suspension, expulsion, and modified schedules as they apply to students attending public preschool programs. While the provision of public preschool programs is not mandated in Maine, public preschool is strongly encouraged. When offered, public preschool is intended to serve all eligible children, to the extent possible, including learners with a variety of needs. Children who attend high quality preschool programs have an opportunity to build social emotional skills, strengthen executive functioning skills and have a stronger start to school (Zinsser, et al, 2022). To realize these benefits, children must remain in school. Once enrolled in public preschool programs, in accordance with 20-A M.R.S. §1001(8-A), children may not be unenrolled or expelled. Additionally, if a school administrative unit (SAU) is unable to serve all 4-year-olds who wish to enroll in public preschool, protocols to determine enrollment decisions which result in preschool populations with demographics that reflect the SAU’s K-12 demographics are strongly encouraged.

Suspension and Modified Schedules in General Education

Suspension of 4-year-olds attending public preschool programs is permitted only in accordance with 20-A M.R.S. § 1001(9) which specifies that a school board may not authorize a principal to issue an out-of-school suspension to a student who is enrolled in grade 5 or below except as provided under subsection 9-A (federal Gun Free Schools Act) or unless the principal determines that there is an imminent danger of serious physical injury to the student or others and less restrictive interventions would be ineffective. An out-of-school suspension for a student who is enrolled in grade 5 or below may not exceed 3 days. Additionally, SAUs cannot unilaterally determine that a child attend public preschool on a modified schedule (e.g., reduced school day, reduced school week).  Parents/caregivers must understand the reason(s) for consideration of a modified schedule, and they must be involved in the decision-making process and agree to the modified schedule before it is implemented. Consider a modified schedule as an interim intervention in a multi-tiered systems of support (MTSS) plan only in situations where multiple accommodations and interventions have been implemented, but safety remains a concern.

Suspension and Expulsion for Children with Disabilities

In accordance with Federal and State law, a child may not be excluded from enrollment in a public preschool program based solely on the presence of a disability.  Enrolled children who are referred to Child Development Services (CDS) based on program concerns regarding the child’s development or behavior must be considered a child with a disability and afforded the same rights as their K-12 peers, until the child’s Individualized Education Program (IEP) team makes its determinations.

The Maine Department of Education recognizes that to support challenging behaviors and maintain safe environments for all students and staff, educators need training and resources. Please refer to the list below for helpful contacts and resources.

Please contact Nicole Madore, Early Childhood Specialist at 446-3967 and nicole.madore@maine.gov, or Dr. Roberta Lucas, State Director of Child Development Services/619 Coordinator at 207-624-6621 and Roberta.Lucas@maine.gov, with questions or comments about this guidance.

Resources:

United States Departments of Education and Health and Human Services Policy Statement on Expulsion and Suspension Policies in Early Childhood Settings

Maine DOE’s Early Learning Office Hours for Public Preschool

Maine’s Child Development Services System (Part B 619)

Maine Department of Education’s Office of School and Student Supports

Maine Early Childhood Consultation Partnership

Maine DOE’s Multi-Tiered Systems of Support

Center on the Social Emotional Foundations for Early Learning

National Center for Pyramid Model Innovations

Two Maine Students Selected for United States Senate Youth Program (USSYP)

The Maine Department of Education (DOE) is pleased to announce that Natalie Emmerson, a student at Morse High School, in Bath, and Shawn Jiminez, a student at Gardiner Area High School, in Gardiner, were both selected for the United States Senate Youth Program (USSYP). They will each be attending USSYP’s Washington Week in Washington, D.C. during the first week of March where they will meet with the Senate leaders and the Senate parliamentarian and historian; a justice of the Supreme Court, the President, officials from the Departments of State and Defense and other executive agencies, a foreign ambassador to the U.S. and senior members of the media. They are also each awarded a $10,000 scholarship to any undergraduate institution of their choosing.

The United States Senate Youth Program (USSYP) provides a yearly opportunity for two students from each state, the District of Columbia, and the Department of Defense Education Activity, to gain an in-depth view of the United States Senate and the federal government as well as a deeper understanding of the interrelationship of the legislative, judicial, and executive branches. The overall mission of the program is to help instill within each class of USSYP student delegates more profound knowledge of the American political process and a lifelong commitment to public service.

The selection process for this prestigious award is rigorous and competitive and began when teachers and principals nominated qualified students this past fall. Once nominated, students had to complete an application and write an essay on a significant issue they would like the U.S. Congress to consider.

Based on the quality of their essay, ten students were selected as finalists. Those 10 students came to The Margaret Chase Smith library in Skowhegan where they were interviewed by a distinguished panel of judges including Chuck Mahaleris, Constituent Services Representative for Senator Susan Collins; and Ben Tucker, Regional Representative for Senator Angus S. King, Jr. Additionally, they were asked to write and deliver a four-minute senate simulation speech. At the end of the day, both Emmerson and Jiminez rose to the top.

Photos from the event:

Natalie Emmerson serves as the Student School Board Representative, president/co-founder of Morse’s Women’s Empowerment Club, a member of National Honors Society and Maine People’s Alliance, and a former member of the Feminist Action Board (Hardy Girls Healthy Women). She’s accumulated 206 volunteer hours since freshman year through swimming, climbing, the Teen Library Council, and more. She’s received AP Scholar With Distinction, AP Capstone Certificate, Phi-Beta-Kappa Certificate of Recognition, Harvard Book Award, Language Certificate in French from UMA, and the Seal of Biliteracy in French. This summer she won delegate of the week for her town at Dirigo State and attended the Cohen Leadership Institute. She also swims competitively.

Shawn Jiminez has earned several leadership positions throughout his high school years, including secretary of the Gardiner ukulele club, secretary of the Gardiner debate team, and vice-president for the Gardiner band board. He was parliamentarian of the Maine Junior Classical League, Gardiner’s varsity tennis co-captain, and president of the Interact Club, the Drama Club, and the Maine Junior Classical League.

This year’s USSYP alternates are Ryan Hafener of Hampden Academy and Carolyne Sauda of Bangor High School. To learn more about the program, visit: https://ussenateyouth.org/

Free Webinar: Community Schools 101

The National Center for Community Schools at Children’s Aid is hosting a FREE informational session on the community school strategy and how it can work for your school community on Thursday, January 5, 2023 from 1:00-2:30 PM ET.

Community schools — a strategy to organize the resources and voices of schools and communities around student success — are needed now more than ever to transform our nation’s schools into dynamic, child-centered platforms that generate solutions and advance equity. While a growing number of school districts across the country are adapting and scaling the strategy, there are still leaders, practitioners, and partners that have questions about what it means to be a community school and how to get started.

During this session, participants will learn:

foundational elements of community schools
essential roles and functions associated with the strategy
resources and ideas for getting started in your community

For more information about this webinar reach out to the National Center for Community Schools. For more information about Community Schools in Maine, reach out to Julie Smyth at julie.a.smyth@maine.gov.

Get to Know the Maine DOE Team: Meet Haley Neal

Maine DOE Team Member Haley Neal is being highlighted as part of the Get to Know the Maine DOE Team Campaign. Learn a little more about Haley in the question and answer below.

What is your role with DOE?

I am an Office Specialist I for the Learning Through Technology Team. I provide office support to the Office of Innovation/MLTI team which includes assisting in event planning, booking hotels, paying invoices, uploading contracts and purchase orders into Advantage (our financial tracking system), set up interviews, schedule meetings, take meeting notes, etc.

What do you like best about your job?

I love how every day is different. I’m constantly learning, challenging my creative side and seeing how our events make a difference in students. Before coming to DOE/MLTI I didn’t realize the impact MLTI had on schools, and I feel happy to be a part of that.

How or why did you decide on this career?

My mother worked at DOE years ago and I always loved visiting her office and the people there. When I started at the state at DHHS I knew I wanted to find my way to DOE and be a part of helping Maine’s schools. I’ve always had a love for education and with now having children of my own I want them to have every opportunity and resource available to ensure they get access to a great education and foundation to be able to pursue whatever they want in life.

What do you like to do outside of work for fun?

My family and I are big outdoor lovers. We have our own little farm on our 10 acres where we raise our own meat birds and pigs and I have my 5 ducks and 4 chickens, all named and loved. My almost-2-year-old son, boyfriend and I are usually outside playing with our tractor or doing home projects/renovations. If we’re not home, then we’re out with family doing something fun. I love exercising, walking, reading and cooking. I’m also a cheerleading coach at the Augusta Recreational Center, going on our 2nd year of doing it. Fun Fact, I was previously a cheerleader for 14 years, 1 year at USM and 2 years All-Star.

Maine School Counselor Association Award Nominations

The Maine School Counselor Association (MESCA) is pleased to announce that we are accepting nominations for the following awards for 2023:

Maine School Counselor of the Year – The Maine School Counselor of the Year Award honors the best of the best – counselors who are running or supporting a top-notch, comprehensive school counseling program at their school. The award winner will be announced at the Maine Hall of Flags during National School Counselor Week of 2023 and will be recognized in Washington D.C. the following school year in January 2024. The recipient is also invited to serve on the MESCA board
MESCA School Administrator of the Year – This award recognizes an administrator that has contributed to the growth and understanding of the school counseling profession and the implementation of a comprehensive school counseling program.
MESCA Lifetime Achievement – This award recognizes a certified school counselor who has worked in the school counseling field for over 10 years. Has made a positive impact for students. Has made a positive impact on the profession. Demonstrates Leadership, Advocacy, and professionalism
MESCA Emerging School Counselor – This award recognizes a certified school counselor who has worked in the field for five years or less and has contributed outstanding service or innovation to the profession.

To nominate School Counselor of the Year, go to https://mesca.schoolcounselorawards.org/scoy/nominate . Fill out the nomination form and submit it. You and the nominee will receive a confirmation email after you have submitted your nomination. The deadline to nominate someone is Friday, December 23rd, 2022.

To Nominate for any other award, go to https://mesca.schoolcounselorawards.org/scoy/, and click the log-in button at the top right of the page. You can log in with an account or register for one if needed. Submit the required information, and the deadline to nominate someone is Tuesday, January 17^th, 2023.

Please contact Scott Harris, sharris@scarboroughschools.org Awards Committee Chair, if you have any questions. Thank you for your time and consideration!

ADMINISTRATIVE LETTER: Local and State School Bus Bid and Purchase

Administrative Letter: 1
Policy Code: EEAEB
To: Public School Administrators, Business Managers, Transportation Directors, and School Bus Vendors
Date: 12/09/2022
Subject: Local and State School Bus Bid and Purchase

To assist and support school administrative units (SAUs) in their work to purchase school buses, the Maine Department of Education is providing clarification concerning the process to bid and purchase school buses.

This administrative letter replaces Administrative Letter #24 (2019). Administrative Letter #24 is no longer in effect and does not reflect the position of the Department of Education.

For a school bus purchase to be eligible for State subsidy, per 20-A M.R.S. § 5401(15) the school administrative unit (SAU) must:

(1) purchase the bus from the bidder selected through the State of Maine Division of Procurement school bus bid Request for Quotations (RFQ) for bus Type and capacity, or
(2) upon request, provide to the Department documentation that demonstrates the purchase was the result of a competitive bidding process conducted by the SAU following 20-A M.R.S § 5402 bid procedures or was made in the most economical manner consistent with the welfare and safety of students in accordance with 20-A M.R.S. § 5401(14).

For school buses purchased by a SAU when the SAU is not seeking subsidy, the SAU must still engage in competitive bidding, or make its purchase in the most economical manner, as outlined above.

SAU use of the Maine Department of Education’s School Bus Bid and Purchase System (SBBPS) is voluntary. SAUs are encouraged to contact Robert Susi at robert.w.susi@maine.gov with any questions about the SBBPS, transportation programs, or policy questions.

Maine DOE Update – December 9, 2022

From the Maine Department of Education

Reporting Items

School Absenteeism Reporting

As absences due to illness begin to impact schools across the state at increased rates, the DOE Data Team reminds school administrative units (SAUs) that schoolwide absences that meet or exceed 15% of the student population need to be reported. | More

| Visit the DC&R Reporting Calendar |

News & Updates

Maine Education Commissioner Pender Makin Visits Nokomis Regional Middle and High Schools to Highlight Maine’s Leadership During Computer Science Education Week

In celebration of Computer Science Education Week, Maine Education Commissioner Pender Makin visited Nokomis Regional Middle School and High Schools to showcase how Maine is leading the nation in offering universal computer science education to all students at all grade levels in the state. Through the Governor’s Emergency Education Relief Fund, the Maine Department of Education provided every Maine public school with a free mobile computer science lab to ensure that every student, pre-K through grade 12, has access to interdisciplinary, project-based computer science education with real-world applications. | More

Emergency Certification for Special Educators

On October 4, 2022, the U.S. Department of Education Office of Special Education Programs (OSEP) released a memorandum to clarify the requirements of IDEA Part B, which outlines the expectations for the preparation and training of all special education teachers nationwide. | More

ADMINISTRATIVE LETTER: Local and State School Bus Bid and Purchase

Maine School Counselor Association Award Nominations

The Maine School Counselor Association (MESCA) is pleased to announce that we are accepting nominations for the several awards..| More

Student Writing Contest: ‘A Teacher Who Made a Positive Difference in Your Day’

The Maine County and State Teachers of the Year Association (MCSTOYA) and the Maine Council for English Language Arts (MCELA) have launched their inaugural Student Writing Contest. In honor of educators and #LoveTeaching week, they are inviting students to describe a teacher who has made a difference in their day, week, year, or life. Grade section winners will win a $100 gift card and an honorable mention in each section will win a $50 gift card. | More

Get to Know the Maine DOE Team: Meet Megan Welter

Maine DOE Team member Megan Welter is being highlighted as part of the Get to Know the Maine DOE Team Campaign. Learn a little more about Megan | More

Maine Schools Sharing Success Stories

Celebrating Playful Learning in Pre-K Expansion Classrooms

Laughter and rich conversations fill the air as teachers join students in purposeful play in Pre-K Expansion Grant classrooms across the State. Play based learning promotes engagement, curiosity and creativity. When teachers join children in their play they can scaffold learning opportunities, model language, introduce complex vocabulary and prompt deeper thinking through effective questioning. Play provides an opportunity for social learning and the development of executive functioning skills. In play, both the heart and the mind of the child are nurtured, reducing behavioral issues and supporting wellbeing while building the skills they need to be successful in school and beyond. | More

Lowell Oyster Named 2023 Maine’s National Outstanding Assistant Principal of the Year

The Maine Principals’ Association (MPA) is pleased to announce that Lowell Oyster, Assistant Principal of Bonny Eagle Middle School in Buxton, has been named Maine’s National Outstanding Assistant Principal of the Year. He will be honored by the MPA at its annual awards banquet at the Spring Conference on April 27, 2023, at the Samoset Resort in Rockport, Maine. | More

Augusta Adult and Community Education Partner with Literacy Volunteers of Kennebec

Augusta Adult and Community Education is pleased to announce their partnership with Literacy Volunteers of Kennebec to provide literacy support in the classroom for learners who have been identified with low literacy levels. Literacy Volunteers of Kennebec will work with students individually and/or in small groups to help them with reading comprehension and assigned classroom work. | More

Beech Hill School Student Council Demonstrates a Passion that is Immeasurable and Contagious

Beech Hill School’s Student Council is a group of students who care about culture and community and want to serve in an important leadership role. Members of Student Council strive to consistently demonstrate their school’s four core values: respect, responsibility, caring, and honesty. They exhibit positive attitudes, work with others, and possess the desire to make Beech Hill School and the community a better place for all. | More

Maine FIRST Lego League Championship Brings Together Twenty-Four Robotics Teams at Spruce Mountain High School

The 23rd annual Maine FIRST Lego League Championship on December 3rd was another success with two dozen teams from around the state coming to Spruce Mountain High School. Hosted by the Blue Crew out Farmington, all 24 teams shared their innovation projects with judges in the morning and competed in the robot performance in the afternoon. Teams came from Brewer, Caribou, Jay, Oakland, Old Town, Vinalhaven, Winslow and other towns mentioned below to present their innovative projects to judges and test out their robot designs on the field. | More

RSU 13 and Healthy Acadia Extended Learning Opportunity Coordinators Highlighted at First ELO Regional Day

Steffany Tribou, an 18-year education veteran and Assistant Superintendent for RSU 13 (pictured right), and Corrie Hunkler, ELO & Youth Engagement Coordinator at Healthy Acadia (pictured left) were panelists at JMG’s first North Regional Connection Event for Extended Learning Opportunity (ELO) Coordinators recently. | More

| Submit your Maine School Success Story |

Professional Development & Training Opportunities

Announcing the Monthly Multi-tiered System of Supports (MTSS) Book Club

Interested in learning MORE about MTSS (multi-tiered system of supports)? Consider joining the MTSS monthly book club! That’s right, book club is back! Feedback from the summer book club was overwhelmingly positive, so that is the format we will use for MTSS book study for this school year. Details for signing up are below. | More

| Visit the Professional Development Calendar |

Latest DOE Career/Project Opportunities:

View current Maine Department of Education employment opportunities here

Student Writing Contest: ‘A Teacher Who Made a Positive Difference in Your Day’

Digital submissions must be uploaded and completed by 11:59 pm EST on Friday, January 13, 2023

To learn more about the writing prompts and rules for this contest, visit https://www.mainecela.org/student-writing-contest.html at MCELA’s website.

Download a flyer that you can print out.

For more information or questions, reach out to Maine County and State Teachers of the Year Association Board Member Heather Webster, heather_webster@msad40.org and/or Maine Council for English Language Arts President
Patti Forster, patti.forster@fivetowns.net.

Maine FIRST Lego League Championship Brings Together Twenty-Four Robotics Teams at Spruce Mountain High School

(Pictured: The RoboSharks in a team huddle before presenting to judges.)

The 23rd annual Maine FIRST Lego League Championship on December 3rd was another success with two dozen teams from around the state coming to Spruce Mountain High School. Hosted by the Blue Crew out Farmington, all 24 teams shared their innovation projects with judges in the morning and competed in the robot performance in the afternoon. Teams came from Brewer, Caribou, Jay, Oakland, Old Town, Vinalhaven, Winslow and other towns mentioned below to present their innovative projects to judges and test out their robot designs on the field.

The Champion’s Award went to the Smart Fun Engineers (Team 16492,), who, for the fifth consecutive year won the Robot Game Award with their robot’s high score of 270 points. They will now have an opportunity to represent Maine at the international FLL event in Texas in 2023. Their win included defeating the Gardiner Iron Tiger Cubs (Team 48102) in the “Just for Fun” playoff finals.

The fifth consecutive Champion’s Award for the Smart Fun Engineers was a thrill for these eighth graders who have been classmates and teammates for several years.

The Champion’s Finalist Award went to STEAM Powered Knights (Team 34104) from the St. George School. The team, led by coach Amy Palmer, is comprised of all new-to-the-game eighth graders. They performed strongly in the three judged areas – Core Values, Robot Design and Innovation Project.

Members of the STEAM Powered Knights present their innovation project that focused on transforming PFAS contaminated areas into solar farms.

The Core Values Award went to the team from the Leeds Central School (Team 52374), who exemplified inclusion and teamwork in their performances and projects. The Core Values Finalist Award went to the Smart Fun Scientists (Team 57933).

The Innovation Project Award went to the Legendary LEGO Coop Kids (Team 51454) from the Berwick area, who despite being a young team had another strong performance this year. The Innovation Project Finalist Award went to the RoboSharks (Team 14407) from the Shapleigh School in Kittery, who made an impressive debut at the event in a team of all fifth graders.

The Robot Design Award went to the Electronic Mustangs from the CK Burns School in Saco and the Robot Design Finalist Award went to the Renewable NRG Bars from Orono Middle School.

The Outstanding Volunteer Award went to Dr. Laura Guerney from UMaine, whose involvement in the FIRST Lego League events and mentoring of judges has been invaluable over the years. The Coach/Mentor Award went to Chris Herrick, whose positive and focused leadership has been key to the success of the young Legendary LEGO Coop Team in the past few years.

To learn more about opportunities for Robotics in Maine schools, check out Robotics Institute of Maine (RIM). For information about computer science in Maine schools, please check out the Maine Department of Education’s Computer Science page. If you have a robotics success story at your school, email jonathan.m.graham@maine.gov.