Certification Updates

Please help share the following notice with all Maine educators.

The Maine Department of Education has now received 10,000 renewal applications since releasing the new online certification system, Maine Educator Information System (MEIS), to educators in June. There are currently 3,000 of those applications in queue, with an approximate eight-week processing time.

Approximately 70% of all Maine educators needing renewal have now applied. For those that have applied for renewal, it is important to note the following renewal procedure as outlined in Chapter 115 Part 1:

In the case of a complete application for the renewal of a credential that has not lapsed, the existing credential shall remain in effect until the application is approved or denied, and a renewal subsequently issued shall be deemed effective as of the expiration date of the previous certificate.

More than 50% of all certification related calls to the Department are applicants requesting updates of their application status. To decrease these calls and consequently process applications at a faster rate, please note the following:

  • Current processing times can be found on the Certification webpage.
  • Processing times begin on the date the complete application is received.
  • Applicants – Please do not call unless you applied more than eight weeks ago.

To increase support, a concerted effort has and will continue to be made to keep the Certification webpages up to date with current information, support documentation, and answers to frequently asked questions.  If educators have additional questions not answered on the website, they can call 207-324-6603 or can email the certification department at cert.doe@maine.gov.

Further communications and updates are available on the Maine Department of Education Certification Webpage, Maine DOE’s official Facebook and Twitter pages, and the DOE newsroom.


Student Health Data Needed for Nationwide Initiative

This notice is to inform all school administrators, school nurses and related staff of a new effort to collect and submit de-identified student health data to a nationwide initiative of National Association of School Nurses (NASN) entitled Every Student Counts™.   The goals of Every Student Counts™ are to develop a robust national school health data set that will influence local, state, and national student health policy, as well as identify best practices in school health. By creating data driven policies to advocate for the needs of students, we can increase evidence-based school nursing practice, and improve youth health outcomes.

In order for this to be successful at a statewide and national level, we are asking school administrators to commit to this ongoing effort and;

  • Select one point person in the school unit to be responsible for compiling and submitting the data from all schools to submit one report in June for each school administrative unit.
  • Share this notice with their school nurses and other health staff.

This data collection will be included with the School Health Annual Report that is submitted at the end of each school year. Although these added questions are not required, we strongly recommend every school unit participate. The data points, not covered in any other state or national survey, are:

  • Staffing levels for health services (direct services, supplemental staff, special assignments, supervisory position provided by RN, LPN, and health aides)
  • Number of students with a diagnosis (from a health care provider) of asthma, type 1 diabetes, type 2 diabetes, seizure disorder, life threatening allergy
  • Health office visits & disposition (number of students seen face to face by RN, LPN, health aide and resulting disposition: return to class, sent home, or 911 call)

The Department is in full support of the NASN Every Student Counts™ initiative.  The Maine Association of School Nurses will be working with the Maine DOE School Nurse Consultant to promote the collection of this data statewide.

If you have questions about Every Student Counts™, please contact Emily Poland, RN, School Nurse Consultant at Emily.Poland@Maine.gov or 207-624-6688, or visit the Every Student Counts™ Website.

Anticipated Timeline for Release of Maine Education Assessment (MEA) Results

The anticipated date for providing confidential Maine Education Assessment (MEA) results to districts for review is October 8, 2018.

The anticipated date for releasing final MEA public data and Individual Student Reports is October 29, 2018.

The preliminary release of confidential student results will allow districts approximately three weeks to review and verify the data manually in the individual and aggregate assessment reports in the Maine Assessment and Accountability Reporting System (MAARS) prior to the public release on October 29, 2018.

For further information please contact Maine DOE Director of Assessment, Andrew Hudacs at Andrew.Hudacs@maine.gov.


Understanding Maine DOE Data: A Workshop for School and District Leaders

WhyDataMatters-003.pngAre you a school or district leader that wonders why the Department collects certain data sets and what they are used for? Get the answer to this question and more by attending a workshops led by Paula Gravelle of School Finance and Charlotte Ellis of the Data Team. These are targeted sessions for school and district leaders, they will be about data use and policy, not data entry.

Topics Covered:

  • How does the State calculation work for funding public education (PreK-12)?
  • What data is important for the Essential Programs and Service (EPS)?
  • What data is important for Accountability?
  • What are the deadlines for submitting data?
  • Should I certify even if the data is wrong?
  • How does my data effect other districts?
  • What if I have an error in my data, can it be corrected?
  • What type of student data impacts the subsidy calculation?
  • Why do I have to do certifications?

Workshop Sessions Details:

  • August 7, Caribou High School 9:30-11:30 AM
  • August 8, Ellsworth Elementary/Middle School 9:30-11:30 AM
  • August 9, Brewer High School 9:30-11:30 AM
  • August 20, Cony High School (Augusta) 9:30-11:30 AM
  • August 21, Mt. Ararat Middle School (Topsham) 9:30-11:30 AM
  • August 22, Mt. Blue High School (Farmington) 9:30-11:30 AM
  • August 23, Gorham High School 9:30-11:30 AM

Please join Maine DOE School Finance Consultant, Paula Gravelle and Data Manager, Charlotte Ellis to understand why data matters.

Register for one of the workshops here: Workshop Registration Link

Important Update About NEO Accountability Report and Certification

This year the Department launched the NEO Accountability Report and Certification reports which were created to assist with data reporting for assessment and accountability.  These reports were meant to be used by districts and schools ahead of time to validate data for students who need to be assessed, allowing for a clean data set to be sent to for assessment and accountability reporting, and no cleanup and validation necessary in the fall.

Unfortunately, due to the many technical issues with the Accountability Report and Certification, the Department is closing the reports. While there was much progress made in fixing the technical issues, due to the complications with the reports and the lack of districts who were able to complete the report, the former process of allowing fall data cleanup will continue for this year only.

To meet assessment and accountability reporting deadlines, the current data was pulled and will be sent to the reporting vendor as is.

As in the past, districts and schools will be able to validate the data manually in the individual and aggregate assessment reports in the Maine Assessment and Accountability Reporting System (MAARS) in the fall.

In the future, the Department will release the NEO Accountability Report and Certification again to be used for the 2018-2019 school year, with no data cleanup for the fall of 2019.

For further questions contact Maine DOE Data Manager Charlotte Ellis at Charlotte.Ellis@maine.gov.