October EPS Data Team Open Question and Answer Webinar

If you have questions about October EPS processing and how to finish up (or start…), please join the data team for a webinar on Wednesday, October 24, 2018

Data Team – October EPS Open Question and Answer Session

Wed, Oct 24, 2018 3:00 PM – 4:30 PM EDT

For additional information or questions contact Maine DOE Education Data Manager, Charlotte M. Ellis at 207-624-6696–desk or Charlotte.Ellis@maine.gov.


Follow Up Regarding Private School Approval

Attention Private School Administrators and Public School Administrators:

This communication provides detailed guidance regarding timelines and tuition considerations for Private Schools seeking approval for the receipt of public funds for 2018-19.

As stated in the Maine Department of Education’s (DOE) October 2, 2018 Administrative Letter #19: 2018-2019 Clarifications Regarding Private School Approval and Publicly Funded Private School Students, there is a new overall 2018 deadline of October 15 for the annual report and documentation, NEO staff entry, and first reporting of attendance data to be submitted by private schools.

This deadline will also apply to October counting for subsidy purposes. As the private school approval and certification processes are currently backlogged due to numerous factors, tuition will not be withheld for schools that received basic school approval and were approved for receipt of public tuition funds as of the end of FY 18 school year and are seeking approval for FY 19 school year; however, subsidy will as always be dependent on accurate reporting of October 1st enrollment counts. In order for an accurate enrollment count and to ensure that private schools are on track to receive the appropriate tuition allocation, the following guidelines should be closely followed:

    1. Private schools who have submitted or are intending to submit a school approval annual report seeking approval for the receipt of public funds for 2018-19 must submit NEO Maine Schools organizational information prior to October 15. The NEO Maine Schools form is required by all public and private schools to inform the Maine Department of Education of school and district contact information, changes in grade spans, and other school-related information. If Maine Schools is not submitted, EPS cannot be processed. It is imperative that your school’s report be submitted as soon as possible;
    2. The first instance of submitting attendance for publicly funded students at private schools, which is due quarterly, must be entered by October 15 and includes the attendance period July 1 through September 30. The next reporting period (to be entered by January 15) will require updated attendance numbers through December, and so on. More details about attendance data submission, and a helpful training manual document, can be found in NEO Student Attendance Reporting and Attendance Manual Entry Guide.
    3. Publicly funded October 1st student enrollment data must be entered by October 15; certified by October 31.
    4. NEO Staff entry should be complete, with clearances and appropriate certification ensured, as soon as possible before, during, or after submission of the annual report for school approval consideration. Any certification/clearance issues should be cleared up as soon as possible, in order to ensure approval.



Please contact the MEDMS Help Desk at 624-6896, or MEDMS.Helpdesk@maine.gov for assistance with NEO or the student information system. Please contact the DOE Certification Team at cert.DOE@maine.gov for certification system questions. Please contact Paula Gravelle at 624-6792 or Paula.B.Gravelle@maine.gov for questions about tuition. And, for questions about school approval please call Pamela Ford-Taylor at 624-6617, or Pamela.Ford-Taylor@maine.gov.

BrightBytes Technology and Learning Fall 2018 Workshops

The Maine Learning Technology Initiative (MLTI) has partnered with BrightBytes for the sixth year to facilitate the administration of the Technology and Learning Survey to students and educators. The survey helps districts assess how technology is used for teaching and learning in its schools, and provides research-based insights to assist districts with planning for better technology integration.

Staff from BrightBytes and the Department will host another series of on-site data and action planning workshops this Fall. During these full day workshops, participants will analyze school or district BrightBytes results in order to create an action plan for better implementation of technology for learning that is grounded in best practice and linked to the mission and vision of the district.

A team is ideal for this full-day workshop. School principals, district administrators, technology directors, curriculum directors, teachers, and students are all welcome to join.

All workshops will take place from 9am-3pm.

  • Monday, 10/22, Ellsworth Elementary Middle School, Ellsworth.
  • Tuesday, 10/23, The Forum/Mt. Blue Campus, Farmington.
  • Wednesday, 10/24, Maine Department of Education, Room 103, Augusta.
  • Thursday, 10/25, Gorham Municipal Center, Gorham.
  • Friday, 10/26, Virtual Workshop (more info to be sent upon registration).

Cost: There is no registration cost.

Lunch: Please plan to bring your own lunch and snacks for the day.

Registration: Click here to register.

Contact Hours: Educators can earn up to six contact hours

Note: Districts have typically used BrightBytes survey results to inform the development of district technology plans. During the 2018 – 2019 school year, there is no requirement for districts to submit technology plans to the Department for review or approval, however, schools that are participating in the MLTI Apple and HP opt-ins are still required to complete the survey by November 30, 2018.

If you have questions, contact Amanda Nguyen, Digital Learning Specialist at Amanda.Nguyen@maine.gov


Reports That Impact the ED 279 Subsidy Printout or Other GPA Funding

There are certain data points collected by the Maine DOE that have a direct impact on the calculation of subsidy. The Department has prepared a chart that shows the data that impacts the ED 279 subsidy printouts, when that data is due, and when any required revisions must be submitted in order to be included in the FY 20 EPS Funding Calculation.

Data that impacts the ED 279 subsidy printouts (PDF) »

Please contact Paula Gravelle at Paula.B.Gravelle@maine.gov with any questions.



Interactive Three-day Workshop on the Application of School Transportation Software

Transfinder University is coming to Augusta, Maine!  Maine public school transportation staff are invited to attend a three-day workshop which will provide participants with information regarding bus routing, map editing, geo-coding, pre-routing, custom reporting, and more to optimize their local district transportation operations.  Public school districts using Transfinder are strongly encouraged to participate in this workshop, as it will provide refined knowledge and practice on the routing module used to enhance transportation efficiency, logistics, reporting, and safety.

This computer-based intensive workshop will be taught by Brian Keefer who is a senior educator for Transfinder Corporation.  The curriculum includes a combination of educator-led lessons with a hands-on lab where participants’ complete real transportation operations tasks using actual Transfinder system software.

To meet the high demand for this course, this year, we doubled the class capacity.  Pre-registration is required.  Computers will be provided.  Wireless internet and free parking will be available.  Attendees are responsible for hotel reservations and meals.  Breakfast is included for participants who stay overnight at the Senator Inn.  Continuing education units will be available upon request.  The Maine Department of Education is sponsoring this course and there is no cost for Maine Public school Transfinder users.

Date:  October 2-4, 2018

Time:  8:30 a.m. to 5:00 p.m.

Location:  Senator Inn, 284 Western Avenue, Augusta, Maine

Registration:  Pre-registration is required; the class fills quickly

Register Now – To register for the workshop, call 888-427-2403 ext. 8206 and speak with Angela Vitti, Maine Transfinder Account Executive, or send an email to avitti@transfinder.com .

If you have questions about school transportation, please contact Pat Hinckley, Transportation and Facilities Administrator at pat.hinckley@maine.gov or 204-624-6886.