Important Reminder: Due Date Approaches for Quarter 2 (Q2) Attendance, Behavior, Bullying, and Truancy Data Review

The Department of Education offers quarterly windows for districts to review, for accuracy and comprehensiveness, the data that has been entered and reported to us. It is our hope that review of this data on a more regular basis will save district personnel time and work at the end of the year, and that it will provide time for analysis and to make any necessary corrections.

The certification period for Quarter 2 (Q2), which includes attendance, behavior, bullying, and truancy, opens January 1st.  Review and certification are required by January 15th. Superintendent certification is required for all quarterly reports.

Attendance data certification can be found here, and guidance on reporting attendance can be found here.

Behavior data certification can be found here, and guidance on reporting behavior can be found here.

Bullying data certification can be found here, and guidance on what constitutes a reported incident of bullying can be found here.

Truancy data certification can be found here, and guidance on reporting truancy can be found here.

If you have difficulties navigating to Synergy or NEO, please call the Helpdesk at 624-6896 or email at medms.helpdesk@maine.gov

All due dates for reports are listed on the MDOE reporting calendar. All quarterly reports are based on the following months:

  • Quarter Two (Q2) – As of Jan 1 (to include Oct through Dec) – due Jan 15
  • Quarter Three (Q3) – As of April 1 (to include Jan through March) – due April 15
  • Quarter Four (Q4)– As of July 1 (to include Apr through June) – due July 15
  • Quarter One (Q1)– As of Oct 1 (to include July, August, Sept) – due Oct 15

 

New Webinar: Quarterly Attendance Reporting -FAQs and Common Errors

To assist those who are responsible for the important task of reporting quarterly attendance data to the Maine Department of Education, the DOE Data Team will be holding a webinar on Monday January 6th, from 11am to 12pm.

This webinar will be an open session for the DOE and the districts to discuss quarterly attendance reporting. We will review frequently asked questions and common data issues found during previous reporting periods.  This is also an opportunity for districts to ask any questions, provide comments, and voice concerns regarding the quarterly attendance reporting process.

To register for the webinar, please click the following registration link and fill out the appropriate fields.

For assistance or more information, contact us at:  medms.helpdesk@maine.gov or (207)624-6896.

Open Comment Period for Required Civil Rights Data Collection Revisions: Closes November 18!

The Maine Department of Education has just learned that the United States Department of Education (USED) has released proposed revisions to the data required as part of the Civil Rights Data Collection (CRDC), and that the comment period for the proposed revisions closes on Monday, November 18.  We wanted all school administrative unit (SAU) and school leaders, and any other interested parties, to be aware of this open comment period, and to have the opportunity to review the proposed revisions and provide feedback directly to the  USED.

The most clear documentation of changes we could find are located at the following link or by entering:

https://www.regulations.gov/document?D=ED-2019-ICCD-0119-0003

In particular, the files titled Data Groups, Data Categories and Directional Categories provide references to the proposed changes and new expectations for data submission by SAUs and schools.

October 31 DATA DEADLINES-

Is YOUR data done?

We are thrilled to share that 74% of our SAUs made the October 31 deadline, and have their student data submitted!  This helps all of us, as it impacts the accuracy and timeliness of the ED 279.

We appreciate that SAUs have been working diligently to ensure the accuracy of their staff data prior to submitting; we are still waiting to receive about 50% of SAU staffing data currently.  Please be sure to check that your staff information is updated in NEO, and call us if we can help!

Also, the truancy, attendance and behavior data for Quarter 1 is due, and the bullying reporting window is now open through November 30th. As we are looking at model policies and identifying what supports and resources we can provide for schools as they work to ensure a safe school climate, this data is helpful for the conversation.

THANK YOU to all of our SAU staff who have worked so hard to ensure the data is submitted.

And remember, if we can help please, contact our helpdesk at medms.helpdesk@maine.gov 
or call 207 624-6896.

MAARS Workshop and Overview of Approved Changes to Maine’s Model of School Support

Online Registration Portal for 2019 MAARS Workshop, including an overview of key changes to Maine’s Model of School Support (Accountability) is now available.

FocalPoint K12, in conjunction with the Maine Department of Education Assessment Team, will be holding a workshop for the Maine Assessment and Accountability Reporting System (MAARS). Topics during the session include an overview of the MAARS system, information on User Account management, revised Individual Student Reports (ISRs) formats, New Features, and a Q & A session.  Members from Maine’s ESEA Federal Programs team will provide an overview of key changes to Maine’s Model of School Support, as a result of the approval of the amendment submitted to Maine’s ESSA State Plan in December 2018. Each day long session is scheduled from 9 am to 3:30 pm. Lunch will be provided.

Venue and Registration Information

November 19, 2019
Abromson Community Education Center
88 Bedford St
Portland, ME 04101

Click here to register for the November 19, 2019 session.

November 20, 2019
Wells Conference Center
131 Munson Road
University of Maine
Orono, ME 04469

Click here to register for the November 20, 2019 session.

November 21, 2019
University of Maine – Presque Isle
Grand Ballroom – Aroostook Room
181 Main St
Presque Isle, ME 04769

Click here to register for the November 21, 2019 session.

Additionally, the assessment team and our reporting vendor FocalPointK12 will also be providing a MAARS webinar on November 13, 2019, 2:30 in preparation for the November 19 and 20 training sessions.  MAARS Webinar .  The audience for this session is returning and new District Assessment Coordinators (DACs) and Career and Technical Education (CTE) Directors. The updated roles within MAARS will be a critical element to prepare for the upcoming November 19 & 20 MAARS Workshops.

The content of the webinar will include:

  • Role of DACs
  • MAARS Confidential Reports Overview
  • How to add/delete/change MAARS roles and permissions (‘districtadmin’, ‘districtuser’ ‘schooluser’ ‘rosteruser’)

To access the November 13, 2019 webinar please use this link.

Please direct any additional questions regarding registrations to these sessions to Eric Buckhalter at (207) 624-6770 or eric.buckhalter@maine.gov