EPS High-Cost Out-of-District Report (EF-S-214) Open for Reporting on March 1, 2021; Deadline is April 15, 2021

The EF-S-214, also known as the EPS High-Cost Out-of-District Report will be open for data entry to Maine public schools on March 1 in the Maine DOE’s NEO Portal.

School districts should sign into the report as early as possible to allow time for data entry as well as the two-step submission process. The Department must approve the report by April 15 to allow time to make possible EPS adjustments.

Adjustments to the Special Education High-Cost Out-of-District allocation will be based on costs exceeding:

  • $18,586 for placements in Regional Special Education Programs,
  • $27,879 for placements in other school administrative units, and
  • $37,172 for placements in private schools.

Below are a few important things to note about the EF-S-214 report:

  • School districts will need to project the tuition cost for the full fiscal year.
  • This report is required for all publicly funded school districts, including districts that do not meet the High-Cost Out-of-District tuition threshold, these districts must login and submit “no students to report”

The report can be located by logging into NEO at: https://neo.maine.gov/DOE/NEO/Accounts/Account/Login

Navigate to→ Special Education → Forms → EFS-214

Questions about the report should be direct to Stephanie Clark Fiscal Compliance Associate for the Maine Department of Education at Stephanie.clark@maine.gov or 207-624-6807.

 

The Special Education Staff Certification Report (EF-S-05 Part II) Open on March 1, 2021; Deadline is April 15, 2021.

The EF-S-05 Part II Special Education Staff Certification report must be verified and certified by the Special Education Director in the Maine Department Of Education’s NEO System. The report is used to verify the full-time equivalency (FTE) and qualification status of special education teachers, paraprofessionals (educational technicians), and related services personnel who were employed or contracted to provide special education services to students with disabilities ages 3 through 20 as of December 1, 2020.

  • Please note that this will be final year that the EF-S-05 Part II will allow for adjustments of numbers. The 2021-2022 collection will come directly from NEO staff and the EF-S-05 Part II will only be a certification of those numbers.  The timeline of the certification will also change to align with the NEO staff certification timeline.  More information will be provided in summer and fall of 2021.

Access instructions for completing the EF-S-05 Part II report.

If you have trouble logging into NEO or have other technical issues, contact the help desk at 207-624-6896 or MEDMS.Helpdesk@maine.gov .

For questions about the EF-S-05 Part II report, contact Brandi Giguere at 207-446-6526 or brandi.a.giguere@maine.gov.

Dropout Reporting Certification for Federal Reporting Year 2019-2020 Due January 15th; Jan. 7th Webinar Available

The Maine Department of Education (DOE) Data Team is hosting the following webinar to review and discuss Dropouts Certification Report:

Thursday January 7th at 10AM – Register Here

Dropout reporting is now for all students of compulsory age regardless of grade.  On December 10, 2019 the DOE Data Governance team voted to bring Maine’s Dropout reporting into compliance with USDOEs guidance, starting with the 2019-2020 school year. As a result, our state level dropout reporting, and your review of your districts data, will include all compulsory age students that meet the dropout definition of being enrolled as of 10/01/2019 and not enrolled on 10/01/2020 and were expected to be in enrollment for the 2020-2021 school year (i.e. – did not graduate, exit to home instruction, etc.)

The dropout certification report no longer has the functionality to change exit codes of students, instead we are only asking you to verify that the report is correct and accurate. The following instructions link will guide users in locating the dropout report, as well as guide users on how to validate that the report is correct and accurate.

Dropout Reporting Instructions

Users looking to complete the Dropout Certification Report will need access to the Student Data module within the NEO application. If you do not have access to this module, please have your superintendent submit a NEO access request form on your behalf.

NEO Access Request Form

Report Open Date: December 14th, 2020

Report Due Date: January 15th, 2021

Questions, comments, or concerns in regards to the Dropout Certification Report should be directed to the Maine Educational Data Management Systems helpdesk at:

MEDMS.Helpdesk@Maine.gov or (207) 624-6896

Graduation Certification Report Due January 15th, 2021; Jan. 6th Webinar Available

The Maine Department of Education (DOE) Data Team is hosting the following webinar to review and discuss the Graduation Certification Report:

Wednesday January 6th at 1PM – Register Here

Users looking to complete the Graduation Certification Report will need access to the Student Data module within the NEO application. If you do not have access to this module, please have your superintendent submit a NEO access request form on your behalf. NEO Access Request Form

New for 2019-2020: The is no longer a need to validate the start and exit codes of students during this report. The report will also no longer be required to be ‘Accepted’ by the Maine DOE. Please make sure that all the data is accurate prior to certifying.

Graduation Certification Report Instructions

Report Open Date: December 21st, 2020

Report Due Date: January 15th, 2021

Questions, comments or concerns with the Graduation Certification Report should be directed to the Maine Educational Data Management Systems Helpdesk at:

MEDMS.Helpdesk@Maine.gov or (207) 624-6896

Important Reminder and Webinar Assistance: Due Date Approaches for Quarter 1 (Q1) Attendance, Behavior, Bullying, and Truancy Data Review

In order to assist SAUs with their legislatively mandated data reporting, the Maine Department of Education Data Team is offering a free webinar to review the requirements and new features. The webinar is strongly encouraged for those responsible for the compilation and entry of the required data.

The Quarter 1 Reporting and Certification Webinar will be held on Wednesday, October 14th from 11:00 am to 12:00 pm.

Click here to register

The certification period for Quarter 1 (Q1), which includes attendance, behavior, bullying, and truancy opens October 1st.  Review and certification are required by October 15th.

Quarter 1 attendance will be used for the average daily attendance (ADA) reporting requirements for Title V. There will not be a separate Title V ADA collection.

Why?  Each year the US Department of Education begins the process for determining Title V eligibility for both the State and Federal grants, starting in late November.  Part of that eligibility is asking each state to provide several pieces of data on all their districts, including average daily attendance (ADA).  Without this data, no district would be eligible for the Federal (Small Rural Schools Achievement or SRSA) grant, and districts that are eligible for the State (Rural Low-Income Schools or RLIS) grant would get a reduced allocation, as 30% of the allocation formula is based on ADA from all eligible districts.

  • Attendance data certification can be found here, and guidance on reporting attendance can be found here.
  • Behavior data certification can be found here, and guidance on reporting behavior can be found here.
  • Bullying data certification can be found here and guidance on reporting bullying can be found here.
  • Truancy data certification can be found here, and guidance on reporting truancy can be found here.

If you have difficulties navigating to Synergy or NEO, please call the Helpdesk at 624-6896 or email at medms.helpdesk@maine.gov .

All due dates for reports are listed on the MDOE reporting calendar. All quarterly reports are based on the following months, not on a school’s scheduled quarters:

  • Quarter One (Q1)– As of Oct 1 (to include July, August, Sept) – due Oct 30
  • Quarter Two (Q2) – As of Jan 1 (to include Oct through Dec) – due Jan 15
  • Quarter Three (Q3) – As of April 1 (to include Jan through March) – due April 15
  • Quarter Four (Q4) – As of July 1 (to include Apr through June) – due July 15