Dropout Reporting Opens November 26, 2018

This is a reminder that Dropout reporting begins the Monday following Thanksgiving weekend. The report will be open from November 26, 2018 to December 14, 2018. This report is located in the “Graduation Data” module in NEO, along with the Graduation reports from the 2017/18 school year. The module is located here: https://neo.maine.gov/doe/neo/graduation

The reporting process will follow the same structure as graduation reporting. Individual reports must be completed for each school in the district that has grades anywhere from 7 to 12. Once all the reports are completed, the reports need to be submitted to the Maine DOE. Maine DOE staff will then review/approve each report and submit them back to the School Administrative Unit for certification. Certification must be done by the Superintendent. Once the ‘Certify’ button is pressed on the summary screen, this will complete the dropout reporting process. Detailed instructions for this process can be found here.

Since dropouts could not be calculated until after the October 1 enrollments have been completed, it was necessary to remove the dropout rate reporting out of the graduation rate reporting process.

Some things to note for this process:

Dropouts are:

  • Students who are part of the 2017/18 Cohort that were enrolled in the 2017/18 school year and were exited with a code indicating that the student was expected to return in the 2018/19 school year, but for whom there have been no enrollments in the 2018/19 school year so far.
  • Students in grades 7 through 12 who exited in 2017/18 with a code that correlates to being a dropout.

 

Future Dropouts are:

  • Students in grades 7 through 12 who are part of a Cohort after the 2017/18 Cohort that were exited in the 2017/18 school year with a code indicating that the student was expected to return in the 2018/19 school year, but for whom there have been no enrollments in the 2018/19 school year. If no enrollments appear in the 2018/19 school year for them, they will receive a dropout count during the 2019 dropout reporting period.

 

If you have questions regarding the process for dropout reporting, contact Trevor Burns 207-624-6678

What Is Academic Achievement? #success4ME

aa ela (blue)
Academic Achievement – English Language Arts (ELA)

Within Maine’s Model of School Support as part of the Every Student Succeeds Act (ESSA), Maine uses data from Maine’s Education Assessments to define the academic achievement indicator as the number of students scoring at a performance level of 3 (meeting state expectations) or 4 (exceeding state expectations).  ESSA requires that each state’s accountability system, in Maine we call it Maine’s Model of School Support, includes academic achievement as measured by performance on the annual state assessments.

Why academic achievement?

Academic Achievement - Mathematics
Academic Achievement – Mathematics

Maine’s strategic plan aims for students to graduate from high school workplace ready; academic achievement is a cornerstone of the Maine’s Model of School Support. Maine administers the Maine Educational Assessments (MEAs) annually to measure student performance in English Language Arts (ELA) and math.

What does this look like in Maine?

Using the cut-scores that have been established for each of the performance levels of the state assessment, students earn a performance level ranging from 1 to 4.

1 – Well Below State Expectation
2 – Below State Expectations
3 – Meets State Expectations
4 – Exceeds State Expectations

The state has established the ambitious goals for each school to improve academic achievement in ELA and math by 20% for each individual eligible student group using the 2016 assessment as the baseline year. This equates to a 1.4% increase in academic achievement for each student group, in each subject area, on an annual basis.

The school level descriptors for academic achievement are as follows:

Academic Achievement – English Language Arts (ELA)

Emerging Developing Meeting Excelling
No eligible student group made their annual target At least one eligible student group made their annual target All eligible student groups made their annual target All eligible student groups exceeded their annual target by at least 10%

Academic Achievement – Mathematics

Emerging Developing Meeting Excelling
No eligible student group made their annual target At least one eligible student group made their annual target All eligible student groups made their annual target All eligible student groups exceeded their annual target by at least 10%

Where eligible student groups (with an “n” size of 10) include: Asian, Black, Hispanic/Latino, Two or More Races, White, Students with Disabilities, Economically Disadvantaged; migrant students, and English Learners.

Academic achievement will be presented on the school report card in the following way:

reportcard1aa

The following are examples of elements the user may select to view:

  • Performance of specific student populations
  • National Assessment of Educational Progress
  • English Leaner performance
  • Student performance on the Alternate Assessment

reportcard2aa.jpg

reportcard3aa

Further questions can be directed to Janette Kirk, Acting Director, Office of Learning Systems at Janette.Kirk@maine.gov.

What is Graduation Rate? #success4ME

The graduation rate indicator is one of four indicators used in Maine’s Model of School Support. It will be used as an indicator of success for high schools only. Graduation is defined as graduating within four years after entering ninth grade. In Maine, the graduation rate indicator reflects the number of students graduating “on-time”, as well as the graduating students who progressed at a different rate and graduated in either five or six years.

In the past, graduation rate was never utilized when making determinations of schools eligible to receive support. Under Maine’s Model of School Support, the graduation rate for students meeting graduation requirements in four years in addition to the graduation rate of students meeting graduation requirements in five or six years will be utilized.

graduation rate 4 yr (blue)
4 Year Graduation Rate

What does this look like in Maine?

Achieving a diploma is a major accomplishment and marks a significant milestone in a student’s life. It is important to highlight the number of students achieving a diploma, whether it takes some students four years or longer to do so. As it relates to Maine’s Model of School Support, the Graduation Rate indicator is split into two rates of graduation:

  • graduation 5_6 yr (blue)
    5 and 6 Year Graduation Rate

    The 4-year rate is the number of students who graduate in four years with a high school diploma, divided by the number of students who form the adjusted cohort for the graduating class.

  • The 5 and 6 year rates reflect the number of graduating students who took 5 and 6 years, respectively to graduate from high school.

How will graduation rate data be presented on the school report card?

The school as a whole will receive a performance measure related to individual student groups meeting the annual graduation target.

Graduation Performance Descriptors:

Graduation – 4 Year

Emerging Developing Meeting Excelling
No eligible student group made their annual graduation target At least one eligible student group made their annual graduation target All eligible student groups made their annual graduation target All eligible student groups have met or exceeded the long-term goal of 90%

Graduation – Combined 5/6 Year

Emerging Developing Meeting Excelling
No eligible student group made their annual graduation target At least one eligible student group made their annual graduation target All eligible student groups made their annual graduation target All eligible student groups have met or exceeded the long-term goal of 92%

Eligible student groups include: Asian, Black, Hispanic/Latino, Two or More Races, White, Students with Disabilities, Economically Disadvantaged, Migrant Students, and English Learners.

Goals for four year adjusted cohort graduation rate:

Subgroup Baseline (Data and Year) Long-term Goal (Data and Year) 2030
All students 86.83% 2016 90% or maintain current 2016, whichever is greater, graduation percentages by 2030
Economically disadvantaged students 77.77% 2016
Children with disabilities 72.19% 2016
English learners 78.14% 2016
Race – Hispanic/Latino 83.46% 2016
Race – American Indian 84.91% 2016
Race – Asian 90.68 % 2016
Race – Black or African American 76.77% 2016
Race – Native Hawaiian or Other Pacific Islander 88.24% 2016
Race – White 87.29% 2016

The measurements of progress are based on increases in the percentage of all students in Maine who make progress toward the long-term goals on a three-year basis. Long-term goals were developed to reduce the percentage of non-graduating students to result in student groups all meeting the goal of 90% by 2030. The calculation process, for example, is as follows:

Subgroup: All Students

  • Step 1: 2016 Graduation Rate = 86.83%
  • Step 2: 90% (goal) – 86.83% (baseline) = 3.17%
  • Step 3: Differential for each 3-year step is 3.17 divided by 5 = .61%
  • Step 4: Add to the baseline .61 % and add the .61% to each subsequent step to reach the goal of 90% by 2030.

Goals for extended- year cohort graduation rate

Subgroup Baseline (Data and Year) Long-term Goal (Data and Year) 2030
All students 88.61% 2016 92% or maintain current 2016, whichever is greater, graduation percentages by 2030
Economically disadvantaged students 80.82% 2016
Children with disabilities 77.27% 2016
English learners 86.12% 2016
Asian 94.27% 2016
American Indian 83.49% 2016
Black 83.47% 2016
Hispanic 84.13% 2016
Native Hawaiian 93.33% 2016
White 88.84% 2016
Multiple Races 86.62% 2016

Graduation rate will be presented on the initial page of the report card in the following way:

reportcard1

reportcard2

reportcard3

reportcard4

For further information please contact Janette Kirk, Acting Director, Office of Learning Systems at Janette.Kirk@maine.gov.

PRIORITY NOTICE: Delayed Public Release of Maine Education Assessment (MEA) Results

The public release of the Maine Education Assessment (MEA) data scheduled for today, November 5, 2018, has been delayed.

The validation process is taking longer than anticipated and extra time is needed to allow the Department to work with our vendor, Focal Point K-12, to ensure that the data is accurate prior to its release.

The Department is making a concerted effort to complete the validation process so that we can release the results as soon as possible.

Thank you for your patience and understanding as we work through this unanticipated delay.

2018-2019 Maine School Immunization Report Due December 31, 2018

Maine law (20A M.R.S.A. 6358, Chapters 126 & 216) requires students enrolled in grades K-12 to be immunized against diphtheria, tetanus, pertussis, measles, mumps, rubella, polio and varicella (chicken pox). Additionally, all students enrolled in grades 7-12 must be immunized against meningococcal meningitis. Under this law, students are required to have either vaccine administration records, a physician note or laboratory evidence to prove immunity, a physician note indicating the student is medically exempt, or a religious or philosophical objection note from a parent/guardian for each of the required vaccines listed above.

In accordance with this law, each year, the Maine Department of Health and Human Services (DHHS) Maine Immunization Program, in conjunction with the Maine Department of Education, sends out the Maine School Age Immunization Assessment Survey to collect immunization information on all students enrolled in Maine public and private schools. The data from this survey is used to measure compliance with this law and also to assess the level of immunization coverage throughout the State of Maine. The survey can be completed online using Survey Monkey through the following web link: https://www.surveymonkey.com/r/school2018me

Who must report and what is reported:

  • All schools with students enrolled in these grades (K, 7th, 12th) MUST report. If you fail to report by the deadline the superintendent of your school will be notified.
      • Kindergarten – reporting on all required school age immunizations (DTaP, Polio, MMR, Varicella)
      • Seventh grade– Tdap and meningococcal conjugate vaccine (MCV4) ONLY – 1 dose of each is required
      • Twelfth grade – MCV4 ONLY – 1 or 2 doses required based on age the first dose was given

Missing immunizations will require follow up. All students must either have an immunization record or exemption on file for each required vaccine. Superintendents will be notified of any non-compliance.

To complete the survey, you will need the number of students enrolled (full or part-time) for grades K, 7th, and 12th. For each required vaccine, you will need the number of students vaccinated, the number of students with either medical, religious, or philosophical exemptions, and the number of students missing records (non-compliant). A pdf copy of the survey is available here:

Complete the survey online
The deadline for completing the survey is December 31, 2018, after which the survey will be closed. This is extended from the usual December 15 deadline.

For additional information or assistance, contact Jessica Shiminski from DHHS at 207-287-3746 or 1-800-867-4775 or email: jessica.shiminski@maine.gov.