ESEA Demographics Certification Report to Open 5/15; Webinar 5/17 at 10am

The ESEA Demographics Report is an aggregation of students enrolled on 05/27/2022 for participation in state assessments during the 2022 assessment administration. This report includes student demographic categories for assessment and accountability purposes. The total demographic counts on the certification page only include your District Full Academic Year students. Full Academic Year means that they were enrolled with your district continuously from October 1st to May 27th.  This is required reporting for RSUs, CSDs, MSADs, Municipal school units, Maine Indian Education, charter schools, state operated schools, and private schools that accept publicly funded students.

The ESEA Demographics Report will be available for districts to review beginning on May 15th. Districts will be able to certify starting on May 27th with a certify-by date of June 15th.

The Maine Department of Education’s data management team will be holding a webinar where we will be discussing the ESEA Demographics Report and fielding any questions that you may have at 10AM on Tuesday May 17th, 2022. To participate, please utilize the “Join Live” link at the time of the webinar.

In order to view this report, you will need access to NEO – Student Data, if you do not have this access please have your superintendent fill out our online Access Request Form.

ESEA Demographics Certification Report Instructions 

If you have any questions, comments or concerns in regards to the ESEA Demographics Report please feel free to contact us at the MEDMS Helpdesk. MEDMS.Helpdesk@Maine.gov or (207) 624-6896.

2021-2022 School Health Annual Reporting Window is Open

The Maine Department of Education (DOE) is announcing that the School Health Annual Report is now available through the Reporting Calendar. The reporting link is available through the DC&R Calendar and the superintendent will determine who will compile and submit the data from all schools within the SAU. The data does not need to be submitted by your health staff; it can be entered by whomever the Superintendent determines is appropriate. Please remember that these reports once submitted, are manually verified so it may take several weeks for your report to show up in DC&R as completed. This report is due by July 30, 2022.

You may download the reporting worksheet in order to aid data collection among your schools.

Now more than ever, being able to quantify the workload of your school health staff is of utmost importance as we continue in this unprecedented time. Advocating for the multiple needs of your students helps to inform evidence-based school nursing practice and improve overall youth health outcomes. Healthy students are better learners.  If you have questions about the School Health Annual Report, please contact the MDOE School Nurse Consultant, Emily.Poland@Maine.gov.

2022 Annual School Health Survey: https://mainedoe.co1.qualtrics.com/jfe/form/SV_8DhfRs2YjzA86I6

Important Notice: Quarter 3 (Q3) Truancy, Behavior, Attendance and Bullying Data Review Due Date Approaches; Webinar Available

The review period for Quarter 3 (Q3), which includes truancy, behavior, attendance, and bullying, opens April 1st and review and submission is required by April 15th. While certification is not required until the final, Quarter 4 (Q4) report, review and submission is necessary for Q3.  For students to potentially receive Pandemic Electronic Benefit Transfer (P-EBT) benefits, it is especially important for attendance data to be uploaded, reviewed, and submitted for all quarters through Q3 by April 15.

The Maine Department of Education (DOE) Data Team will be holding a webinar on April 7th at 10am on this topic. To join the webinar, simply select this “Join Live” link at the time of the webinar.

If you have difficulties navigating to Synergy or NEO, please call the Helpdesk at 624-6896 or email medms.helpdesk@maine.gov.

MaineCare Seed Adjustments to be Made, Review Q2’22 Reports by April 15, 2022

The recovery of Quarter 2, 2022 MaineCare Seed will occur in the April 2022 subsidy payment. The Maine DOE is asking Districts to review their reports by April 15, 2022 to ensure accurate adjustments to subsidy. School Administrative Unit (SAU) staff must review and submit disputes, student by student, for claims on both the public and private MaineCare reports for Q2’22 by April 15, 2022.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO using the link: https://neo.maine.gov/DOE/neo/Dashboard
  2. Click on the Student Data tab
  3. Click on the Student Report tab
  4. Select MaineCare in the Reporting Area drop-down
  5. Choose the quarterly Seed report and the report type (private/public)
  6. Click view report button
  7. Export Button

    Once the report appears on the screen, choose the export button.

You may export the reports to Excel, but please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

To dispute a claim:

If you disagree that a particular student or time period should not be on the report, please send an email with the following information for each State Student ID to stephanie.clark@maine.gov.

  • State Student ID
  • The reason that you disagree
  • Identify the type of report: public or private
  • Quarter in which the claims are located
  • Service provided dates (From and To)
  • Total amount of Seed being disputed

Summer services:

Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district or extended school year services in an out of district placement must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

If you have difficulty logging into NEO:

Anyone who currently has Special Education Director permissions to the Special Education module will automatically have permission to access MaineCare reports.

As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE Helpdesk will be necessary. The Helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.

Please contact stephanie.clark@maine.gov for more information or technical assistance related to MaineCare Seed.

DATA WEBINAR: Home Instruction Forms and Rosters – March 23rd

The Maine Department of Education (DOE) NEO Home Instruction portal will open to superintendents on April 1st for 2022-2023 form submissions.

As School Administrative Unit (SAU) central offices prepare to manage a new school year of home instruction forms and rosters, we invite superintendents and/or SAU Home Instruction Points of Contact to join the Maine DOE Home Instruction Specialist and Data Team for a Home Instruction Webinar on Wednesday, March 23rd at 10am.

We will be discussing the new school year, updated resources, and how to access and navigate the Home Instruction Module in NEO.

Please follow the “Join Live” link at the time of the training to join us. 

For questions, contact the Maine DOE Helpdesk at medms.helpdesk@maine.gov.