MORE Webinars to Assist with Data Submission!

To assist those who are responsible for the important task of reporting data to the Department of Education, the DOE Data Team will be holding two webinars on Tuesday September 24th.

  1. English Learners (EL) Webinar September 24th from 10:00 AM to 11:00 AM

This webinar will focus on required data submissions for students who are English Learners. If you are tasked with submitting student data for English Learners, you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov  or (207) 624-6896.

Registration URL:  https://attendee.gotowebinar.com/register/8362249225049745165

Webinar ID:  597-624-635

  1. Private School Oct. 1st Resident Enrollment Report (EF-M-13) Webinar September 24th from 1:00 PM to 2:00 PM

This webinar will focus on the Oct. 1st Resident Enrollment Report (EM-F-13), which should be completed and submitted by Private Schools. If you are tasked with submitting the Oct. 1st Resident Enrollment Report (EM-F-13), you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov  or (207) 624-6896.

Registration URL: https://attendee.gotowebinar.com/register/5395788843542832909

Webinar ID:  646-963-635

Webinars to Assist with Data Submission

To assist those who are responsible for the important task of reporting data to the Department of Education, the DOE Data Team will be holding two webinars on Tuesday Septemper 17th.

 Quarter 1 Webinar September 17th from 10:00 AM to 11:00 AM

This webinar will focus on required Quarter 1 student data submissions and certifications (attendance, truancy, behavior and/or bullying incidents). If you are tasked with submitting attendance, truancy, behavior and/or bullying incidents, you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov  or (207) 624-6896.  Registration URL:  https://attendee.gotowebinar.com/register/2771720780838537740 and Webinar ID:  562-931-003

Oct. 1st Student and Staff Data Reporting Webinar September 17th from 1:00 PM to 2:00 PM

This webinar will focus on required Oct. 1st student and staff data reporting, including student and staff data submissions and certifications. If you are tasked with submitting student enrollment and/or staff data for EPS consideration, you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov  or (207) 624-6896.  Registration URL:  https://attendee.gotowebinar.com/register/546920574685042700 and Webinar ID:  301-620-387

Graduation Reporting-Phase Two- Reminder and Webinar for Assistance

Phase II of graduation will allow schools the opportunity to review and make necessary changes to correct or update exit codes from the 2018/19 school year for their 4th, 5th and 6th year students. The only exits changes allowed during this phase are to the exit of ‘Graduated with diploma’ or ‘Not enrolled, eligible to return’. This phase will focus on ensuring accuracy of exit statuses for students who are part of the 2019, 2018 and 2017 cohorts.

Graduation Reporting Phase II
Opens: August 1st
Due: August 30th

Graduation Phase II Webinar
The Department will be holding an online webinar for Phase II of graduation reporting. The webinar is designed for any school staff who may be asked to complete Graduation Reporting Phase II for their school or district.  During this webinar we will review the process, as well as give a detailed walk through on how to complete Phase II of reporting. Registration is free, but necessary prior to the webinar. This ensures that connection details can be shared with participants.

Webinar Date/Time: Thursday, August 22nd 11:00am-12:30pm

Webinar Registration: https://attendee.gotowebinar.com/register/8949751272126217483

More information on the Graduation Reporting process can be found on our website at:
https://www.maine.gov/doe/data-reporting/collection/helpdesk/resources/data-reporting-instructions

If you have any questions regarding reporting or NEO access, feel free to contact:
Access: MEDMS Helpdesk – (207) 624-6896
Reporting: Trevor Burns (Student Data Coordinator) – (207) 624-6678

 

Who’s in Charge? Let Us Know!

Do you have new leadership in your school or district? Maine Department of Education asks that you please update new superintendents, principals, and other leadership contact information in NEO Staff as soon as possible.  The contact information in NEO Staff is used to send Department of Education communications, and is also used to keep the ESSA Data Dashboard as up to date as possible for the public.

If you need help entering in NEO Staff, please review our Staff Data Entry Guides.

Once you have updated the Staff Assignments, if the staff member should be assigned a District Role within NEO Staff Certification, please ensure to update him/her there as well. Within SAU Staff Certification (which is under Certification within NEO Staff), scroll to the bottom of the certification page and click one of the roles to change the previous person to the new person. Anyone with the Staff Assignment of that role will be an option in the dropdown. Please note that if you do not have someone for a role, such as school nurse, the Superintendent can be selected without giving him/her a nurse staff assignment).

Image of District Roles

If you have any questions, please call the Data Systems Helpdesk at (207) 624-6896, or email at MEDMS.Helpdesk@maine.gov.

WHY DATA MATTERS: SAU Leaders Invited to Train and Talk!

Are you a school or district leader who wonders why the Department of Education collects certain data sets, and what they are used for?  Have you ever wanted to have a frank discussion with the DOE’s Data Team about the data collections and how they could be improved?  Charlotte Ellis, the Maine Department of Education’s Data Manager will be hosting open discussion sessions throughout the state during the first two weeks of August.  These sessions will be held from 1-3pm in the same locations as the MDOE Data Team Summer Trainings.

The sessions will be geared toward each location’s participants, and the topics they have indicated interest in during the registration process.  Please use the following link to register and select the topics for the session you wish to attend.  Tip – if you have any interest in a topic, please move the indicator bar.  Leaving the bar in the middle without moving it registers a null response.

https://mainedoe.co1.qualtrics.com/jfe/form/SV_8owiimlOciexsEt\

Dates and Locations – all sessions 1-3PM

August 6, Caribou High School

August 7, Brewer High School

August 8, Ellsworth Elementary/Middle School

August 12, Cony High School (Augusta)

August 13, Mt. Blue High School (Farmington)

August 14, Mt. Ararat Middle School (Topsham)

August 15, Buxton Center Elementary School

Please contact Charlotte Ellis with any questions at Charlotte.ellis@maine.gov 207-624-6696 or 207-485-3445