In order to assist SAUs with their legislatively mandated data reporting, the Maine Department of Education Data Team is offering a free webinar to review the requirements and new features. The webinar is strongly encouraged for those responsible for the compilation and entry of the required data.
The Quarter 1 Reporting and Certification Webinar will be held on Tuesday, October 1st from 10:00 am to 11:00am. (note, this webinar has been rescheduled from Tuesday, September 17). If you did not sign up for the previously scheduled date, please use the Registration URL and the Webinar ID: 562-931-003 to let us know you will be joining us, if you did sign up already, no need to re-register!
The Department of Education offers quarterly windows for districts to review, for accuracy and comprehensiveness, the data that has been entered and reported to us. It is our hope that review of this data on a more regular basis will save district personnel time and work at the end of the year, and that it will provide time for analysis and to make any necessary corrections.
The certification period for Quarter 1 (Q1), which includes attendance, behavior, bullying, and truancy opens October 1st. Review and certification are required by October 15th. Superintendent certification is required for all quarterly reports.
Attendance-New This Year:
- Attendance is now collected in discrete quarters. Please attend the webinar for additional information.
- Quarter 1 attendance will be used for the average daily attendance (ADA) reporting requirements for Title V. There will not be a separate Title V ADA collection.
Why? Each year the US Department of Education begins the process for determining Title V eligibility for both the State and Federal grants, starting in late November. Part of that eligibility is asking each state to provide several pieces of data on all their districts, including average daily attendance (ADA). Without this data, no district would be eligible for the Federal (Small Rural Schools Achievement or SRSA) grant, and districts that are eligible for the State (Rural Low-Income Schools or RLIS) grant would get a reduced allocation, as 30% of the allocation formula is based on ADA from all eligible districts.
- Attendance data certification can be found here, and guidance on reporting attendance can be found here.
- Behavior data certification can be found here, and guidance on reporting behavior can be found here.
- Bullying data certification can be found here and guidance on reporting bullying can be found here.
- Truancy data certification can be found here, and guidance on reporting truancy can be found here.
If you have difficulties navigating to Synergy or NEO, please call the Helpdesk at 624-6896 or email at firstname.lastname@example.org
All due dates for reports are listed on the MDOE reporting calendar. All quarterly reports are based on the following months:
- Quarter One (Q1)– As of Oct 1 (to include July, August, Sept) – due Oct 15
- Quarter Two (Q2) – As of Jan 1 (to include Oct through Dec) – due Jan 15
- Quarter Three (Q3) – As of April 1 (to include Jan through March) – due April 15
- Quarter Four (Q4)– As of July 1 (to include Apr through June) – due July 15
This is a reminder that the EF-M-13 Private School October Resident Enrollment Count report is open October 1st. Private schools that do not have any “publicly funded students” may complete only the EF-M-13 October 1st Resident Enrollment report, but have the option to also enroll their non-publicly funded students in the Synergy State Edition.
Private schools with publicly funded students must report all “publicly funded students” in Synergy State Edition. Synergy State Edition reporting is necessary in order for the sending school administrative unit to be allocated subsidy for the student. State subsidy to a school administrative unit is often the source of funding that is used to pay the student’s private school tuition.
A “publicly funded student” is defined as a Maine resident student whose educational cost (such as tuition) has been paid for by public funds from a public entity such as the following:
- Municipal school unit (including those in a School Union)
- School administrative district
- Regional School Unit
- Community school district
- Education in the Unorganized Territory
- Maine Indian Education
- State Funds from a State Agency such as the Maine Department of Education
- Federal Funds from a State or Federal Agency
The excel form for this report is located on the helpdesk webpage inside the ‘Data reporting Instructions’ tile, as well as an instructional walkthrough on completing this form.
For questions regarding this report or Synergy/NEO Access, please contact:
Reporting: Trevor Burns – Student Data Coordinator
Email: Trevor.R.Burns@maine.gov Phone: (207) 624-6678
Synergy/NEO Access: MEDMS Helpdesk
Email: email@example.com Phone: (207) 624-6896
To assist those who are responsible for the important task of reporting data to the Department of Education, the DOE Data Team will be holding two webinars on Tuesday September 24th.
- English Learners (EL) Webinar September 24th from 10:00 AM to 11:00 AM
This webinar will focus on required data submissions for students who are English Learners. If you are tasked with submitting student data for English Learners, you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov or (207) 624-6896.
Registration URL: https://attendee.gotowebinar.com/register/8362249225049745165
Webinar ID: 597-624-635
- Private School Oct. 1st Resident Enrollment Report (EF-M-13) Webinar September 24th from 1:00 PM to 2:00 PM
This webinar will focus on the Oct. 1st Resident Enrollment Report (EM-F-13), which should be completed and submitted by Private Schools. If you are tasked with submitting the Oct. 1st Resident Enrollment Report (EM-F-13), you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov or (207) 624-6896.
Registration URL: https://attendee.gotowebinar.com/register/5395788843542832909
Webinar ID: 646-963-635
To assist those who are responsible for the important task of reporting data to the Department of Education, the DOE Data Team will be holding two webinars on Tuesday Septemper 17th.
Quarter 1 Webinar September 17th from 10:00 AM to 11:00 AM
This webinar will focus on required Quarter 1 student data submissions and certifications (attendance, truancy, behavior and/or bullying incidents). If you are tasked with submitting attendance, truancy, behavior and/or bullying incidents, you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov or (207) 624-6896. Registration URL: https://attendee.gotowebinar.com/register/2771720780838537740 and Webinar ID: 562-931-003
Oct. 1st Student and Staff Data Reporting Webinar September 17th from 1:00 PM to 2:00 PM
This webinar will focus on required Oct. 1st student and staff data reporting, including student and staff data submissions and certifications. If you are tasked with submitting student enrollment and/or staff data for EPS consideration, you are encouraged to attend. If you have any questions, comments or concerns in regards to this webinar, please do not hesitate to contact us at the MEDMS helpdesk at MEDMS.Helpdesk@Maine.gov or (207) 624-6896. Registration URL: https://attendee.gotowebinar.com/register/546920574685042700 and Webinar ID: 301-620-387
Phase II of graduation will allow schools the opportunity to review and make necessary changes to correct or update exit codes from the 2018/19 school year for their 4th, 5th and 6th year students. The only exits changes allowed during this phase are to the exit of ‘Graduated with diploma’ or ‘Not enrolled, eligible to return’. This phase will focus on ensuring accuracy of exit statuses for students who are part of the 2019, 2018 and 2017 cohorts.
Graduation Reporting Phase II
Opens: August 1st
Due: August 30th
Graduation Phase II Webinar
The Department will be holding an online webinar for Phase II of graduation reporting. The webinar is designed for any school staff who may be asked to complete Graduation Reporting Phase II for their school or district. During this webinar we will review the process, as well as give a detailed walk through on how to complete Phase II of reporting. Registration is free, but necessary prior to the webinar. This ensures that connection details can be shared with participants.
Webinar Date/Time: Thursday, August 22nd 11:00am-12:30pm
Webinar Registration: https://attendee.gotowebinar.com/register/8949751272126217483
More information on the Graduation Reporting process can be found on our website at:
If you have any questions regarding reporting or NEO access, feel free to contact:
Access: MEDMS Helpdesk – (207) 624-6896
Reporting: Trevor Burns (Student Data Coordinator) – (207) 624-6678