Maine DOE Update – Week of April 3, 2020

 

From the Maine Department of Education


Reporting Items

EF-S-214 Data Entry Deadline Extended to May 15.

The Department’s School Finance Team needs the EF-S-214 data in order to calculate and apply any adjustments to the ED 279s prior to year-end. The EF-S-214 was opened to Maine School Administrative Units (SAUs) on March 1st for data entry.  We are providing as much time as we can to SAUs to get this data entry completed, but it MUST be entered no later than May 15th. This timeline will allow us to apply eligible adjustments to the current year High Cost Out-of-District allocation prior to the end of the fiscal year. | More

| Visit the DC&R Reporting Calendar |


News & Updates

PRIORITY NOTICE: Public Notice Emergency Declaration FEMA-344-EM-ME

The Federal Emergency Management Agency (“FEMA”) within the U.S. Department of Homeland Security is giving public notice of its intent to provide financial assistance to the State of Maine, tribal and local governments, and certain private nonprofit organizations under the national emergency declaration issued by the President on March 13, 2020, as a result of the Coronavirus Disease 2019 (“COVID-19”). FEMA is also giving public notice that, in some cases, it may provide financial assistance for activities that may affect historic properties, may be located in or affect wetland areas or the 100-year floodplain, and/or may involve critical actions within the 500-year floodplain.| More

Virtual Office Hours: A Preview of Next Week

The Maine Department of Education continues to schedule virtual office hours with Department Specialist to support educators and administrators during extended remote learning. Here is a preview of the schedule for next week. Please note that additional meetings will be added. | More

NOTE TO SELF: Remember to Breathe

During this Difficult Time Filled With Great Uncertainty- Please remember to take moments each day and Breathe On Purpose. A note from Kellie D. Bailey, Maine DOE SEL Specialist and Bear Shea, Maine DOE Mental Health / School Counselor Specialist | More

Maine DOE Increases Flexibility to School Meal Programs Feeding Children in Need

With the approval of yet another waiver to the U.S. Department of Agriculture (USDA) and additional bulk packaging options, the Maine Department of Education has been able to add significant flexibility to its school food service programs, enabling schools to provide meals to students all over Maine, increasing the potential to reach even more hungry children in a more meaningful way. | More

PRIORITY NOTICE: Update and Guidance From Commissioner Makin: April 1, 2020

As we close in on the third week of remote instruction, please know that your resilient leadership and ongoing efforts are making a huge difference for Maine students and families. While everything is so suddenly chaotic and unfamiliar to everyone, our schools continue to shine like a beacon of hope. | More

PRIORITY NOTICE:  Unified Guidance Regarding Executive Orders and School Personnel:  All School Services and Employees are Essential

As our state and nation face unprecedented challenges due to the COVID-19 state of emergency, it is more critical than ever that Maine schools and school employees work together to provide the deeply needed services of continuity of education, communications, connectivity, payroll, other administrative activities, custodial services, transportation/deliveries,  and student nutrition. | More

Broadening the Path: Design Principles for Middle Grades CTE

The middle grades have become the agreed upon starting point for high-quality Career Technical Education (CTE) programs, as this represents a critical time for students making important decisions that may have a lasting impact on their careers. Yet, there remains a lack of consensus among state and local leaders on what makes up a high-quality middle grades CTE program or policy. | More

Celebrating National Poetry Month

The Maine Department of Education is celebrating National Poetry Month throughout the month of April. Find resources for accessing poetry, prepared lessons, and activities for educators and parents to supplement remote learning, and to celebrate and appreciate the beauty of poetry all month. | More

Get to know the DOE Team: Meet Erin Frazier

Maine DOE team member Erin Frazier is being highlighted this week as part of the Get to know the DOE team campaign. Learn a little more about Erin.  | More


Commissioner Updates Regarding Covid-19 Response

| See All Recent Covid-19 Updates from Commission Makin |


Maine Schools Sharing Success Stories

| Submit your Maine School Success Story |


Professional Development & Training Opportunities

Virtual Meetings Available Again Next Week

The Maine Department of Education continues to schedule virtual office hours with Department Specialist to support educators and administrators during extended school closures. During these meetings, our specialists will be available to provide support and guidance regarding distance learning and school supports, as well as to facilitate networking and resource sharing between educators. | See the Schedule

| Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

View current Maine Department of Education employment opportunities here


 

Virtual Office Hours: A Preview of Next Week

Please note: the schedule below will be updated with additional meetings next week.

The Maine Department of Education continues to schedule virtual office hours with Department Specialist to support educators and administrators during extended remote learning. During these meetings, our specialists will be available to provide support and guidance regarding distance learning and school supports, as well as to facilitate networking and resource sharing between educators.

As a reminder, virtual meeting schedules are regularly updated on this web page: https://www.maine.gov/doe/covid-19/contentmeetings. The Department will continue scheduling content specific office hours as needed.

The Department staff hosting the virtual meetings have ramped up security measures to keep out participants that are attempting to hack into the meetings for reasons other than to participate in education related conversations.

Virtual Office Hours:
(Some meetings have a 100 person max capacity.)

Please note: the schedule below will be updated with additional meetings next week.

Monday, April 6, 2020

FOCUS AREA SPECIALIST TIME Join Meeting CONTACT INFO
Brain Centered Emotional Support (more info) Kellie Bailey 8:30 https://zoom.us/j/689251005 kellie.bailey@maine.gov
Pre K for ME- Focus on Read Alouds Nicole Madore 9:00 AM https://zoom.us/j/415572963 nicole.madore@maine.gov
PK-12 Social Studies Office Hour Joe Schmidt 9:00am https://zoom.us/j/354020865

Contact Joe Schmidt for password

joe.schmidt@maine.gov
Special Education: Accessibility/Engagement Special Ed Consultants 10:00 AM https://networkmaine.zoom.us/j/818733823 roberta.lucas@maine.gov
School Nursing/How to Host a Vaccine Clinic, Part 1 Emily Poland & Patricia Endsley 11:30am https://networkmaine.zoom.us/j/122608644

Password required, please email Emily

emily.poland@maine.gov
CED and CTE Networking Diana Doiron & Meg Harvey 12:00 PM https://networkmaine.zoom.us/j/928762672  diana.doiron@maine.gov 
Adult Education Advising Adult Learners Remotely Amy Poland 1:00 PM https://zoom.us/j/8097107454 amy.poland@maine.gov
SEL Content Hour Kellie Bailey 1:00 https://zoom.us/j/5080785422 kellie.bailey@maine.gov
Brain Centered Emotional Support (more info) Bear Shea 3:30 https://zoom.us/j/689251005 bear.shea@maine.gov

Tuesday, April 7, 2020

FOCUS AREA SPECIALIST TIME Join Meeting CONTACT INFO
Brain Centered Emotional Support (more info) Kellie Bailey 8:30 https://zoom.us/j/689251005  kellie.bailey@maine.gov
A Teacher Perspective on Teaching About Maine Native Americans Joe Schmidt w/ Melanie Brown/Ellsworth MS 9:00 https://zoom.us/j/252289268

Contact Joe Schmidt for password

joe.schmidt@maine.gov
School Counseling: Open Office Hours Bear Shea 10:00 https://zoom.us/j/598318140 w.bear.shea@maine.gov
Special Education: Updates/K-12 Special Ed Consultants 10:00 https://networkmaine.zoom.us/j/961272533 roberta.lucas@maine.gov
Adult Education Office Hours Megan Dichter 10:00 https://zoom.us/j/475000964 megan.dichter@maine.gov
SPPS/SAC Mary Adley 10:00 https://networkmaine.zoom.us/j/461510694 tracy.w.whitlock@maine.gov
Meet & Learn with the Maine Secretary of State Joe Schmidt/ w/ Secretary Dunlap 11:00 https://zoom.us/j/836160049

Contact Joe Schmidt for the password

joe.schmidt@maine.gov
School Nursing Emily Poland 11:00 https://networkmaine.zoom.us/j/615139238 

Password required, please email Emily

emily.poland@maine.gov
Resources for Teaching Personal Finance & Economics Joe Schmidt w/ Mary Dyer/FAME & Maine Jump$tart 1:00 https://zoom.us/j/642285431

Contact Joe Schmidt for password

joe.schmidt@maine.gov
PK-12 Social Studies Office Hour Joe Schmidt 2:00 https://zoom.us/j/452696712

Contact Joe Schmidt for password

joe.schmidt@maine.gov
Brain Centered Emotional Support (more info) Bear Shea 3:30 https://zoom.us/j/689251005 bear.shea@maine.gov

Wednesday, April 8, 2020

FOCUS AREA SPECIALIST TIME Join Meeting CONTACT INFO
Brain Centered Emotional Support (more info) Kellie Bailey 8:30 https://zoom.us/j/689251005 kellie.bailey@maine.gov
Pre K for ME- Focus on Centers Nicole Madore 9:00 AM https://zoom.us/j/142611875  nicole.madore@maine.gov
ESEA Federal Programs Update and Office Hour Shelly Chasse-Johndro 9:00 See email from the GEMS system for link. Link and password can also be requested via email shelly.chassejohndro@maine.gov
School Clinical Mental Health “Office Hours” Bear Shea 10:00 https://zoom.us/j/975637699 w.bear.shea@maine.gov
Special Education: Elementary/Middle School Special Ed Consultants 10:00 AM https://networkmaine.zoom.us/j/841008831 roberta.lucas@maine.gov
Pk-5 Mathematics Office Hour: Networking Jen Robitaille & Michele Mailhot 11:00 AM Register jennifer.r.robitaille@maine.gov
Pre K Open Office Hours Nicole Madore 11:00 AM https://zoom.us/j/257654032  nicole.madore@maine.gov
PK-5 Science: ME Audubon & PBS Shari Templeton 12:00 p.m. https://zoom.us/j/385026278 shari.templeton@maine.gov
PK-12 Social Studies Office Hour Joe Schmidt 1:00pm https://zoom.us/j/211893751

Contact Joe Schmidt for Password

joe.schmidt@maine.gov
School Psychology During theCOVID-19 Crisis Ann Belanger 1:00 PM https://networkmaine.zoom.us/j/186569953 ann.belanger@maine.gov
6-12 Mathematics Office Hour: Networking Michele Mailhot & Jen Robitaille 2:00 PM Register michele.r.mailhot@maine.gov
School Nursing/How to Host a Vaccine Clinic, Part 2 Emily Poland, Patricia Endsley,  & MeCDC 2:00 https://networkmaine.zoom.us/j/253041016

Password required, please email Emily

emily.poland@maine.gov
CED and CTE Networking Diana Doiron & Meg Harvey 2:00 https://networkmaine.zoom.us/j/217650109 diana.doiron@maine.gov 
Brain Centered Emotional Support (more info) Bear Shea 3:30 https://zoom.us/j/689251005 bear.shea@maine.gov

Thursday, April 9, 2020

FOCUS AREA SPECIALIST TIME Join Meeting CONTACT INFO
Brain Centered Emotional Support (more info) Kellie Bailey 8:30 https://zoom.us/j/689251005 kellie.bailey@maine.gov
School Nursing Emily Poland 8:30 https://networkmaine.zoom.us/j/615139238

Password required, please email Emily

emily.poland@maine.gov
Adult Education: Support for AE Instructors Amy Poland 10:00 https://zoom.us/j/8097107454 amy.poland@maine.gov
Special Education: High School/Transition Special Ed Consultants 10:00 AM https://networkmaine.zoom.us/j/455923434 roberta.lucas@maine.gov
SPPS/SAC Mary Adley 10:00 AM https://networkmaine.zoom.us/j/461510694 tracy.w.whitlock@maine.gov
PK-12 Social Studies Office Hour Joe Schmidt 11:00am https://zoom.us/j/852537604

Contact Joe Schmidt for password

joe.schmidt@maine.gov
Online Resources to Teach About WWII Joe Schmidt w/ Shane Gower/Maranacook Community High School & The World War II Museum 1:00 https://zoom.us/j/738937227

Contact Joe Schmidt for password

joe.schmidt@maine.gov
PK-12 Science Networking/Office Hours Shari Templeton 2:30 https://zoom.us/j/288624294 shari.templeton@maine.gov
ELA 6-12 Office Hourse Morgan Dunton 3:00 https://zoom.us/j/604960787 morgan.dunton@maine.gov
Brain Centered Emotional Support (more info) Bear Shea 3:30 https://zoom.us/j/689251005 bear.shea@maine.gov

Friday, April 10, 2020

FOCUS AREA SPECIALIST TIME Join Meeting CONTACT INFO
Brain Centered Emotional Support (more info) Kellie Bailey 8:30 https://zoom.us/j/689251005 kellie.bailey@maine.gov
Pre K for ME- Focus on SWPLN & Math Nicole Madore 9:00 AM https://zoom.us/j/288501942  nicole.madore@maine.gov
Special Education: Weekly Wrap Up Special Ed Consultants 10:00 AM https://networkmaine.zoom.us/j/184810547 roberta.lucas@maine.gov
PK-12 Science Networking/Office Hours Shari Templeton 12:00 p.m. https://zoom.us/j/412002677 shari.templeton@maine.gov
CED and CTE Networking Diana Doiron & Meg Harvey 2:00 PM https://networkmaine.zoom.us/j/284805341 diana.doiron@maine.gov
Brain Centered Emotional Support (more info) Bear Shea 3:30 https://zoom.us/j/689251005 bear.shea@maine.gov

Celebrating National Poetry Month

The Maine Department of Education is celebrating National Poetry Month throughout the month of April. Find resources for accessing poetry, prepared lessons, and activities for educators and parents to supplement remote learning, and to celebrate and appreciate the beauty of poetry all month.

Anyone interested can find poetry resources on the Maine DOE Websitesuch as poems to inspire you, helpful links to The National Council of Teachers of English, in addition to a listing of activities the Department is encouraging throughout the month of April.

The Department hopes to encourage poetry celebration and appreciation with themed activities that can be done at home or using social media throughout the month. There will also be poetry specific virtual meetings designed for educators throughout the month.

Themes:

  • April 5th – 18th: Historical Poems and Poems celebrating History
  • April 19th – 25th: Earth Day/Nature
  • April: 26th – 30th: Creating Poetry

Activities:

  • Read in the round. Select a poem and have each person in your home read a line or a stanza. Practice changing your voice and reading with different emotions.
  • Write a poem. Tell a story about something you remember, how you are feeling, or something you wish.
  • Create a collage of photos or images with lines from a favorite poem. How does the poem look to you?

Schools, students, and families that would like to participate are encouraged to follow the Maine Department Education’s Facebook and Twitter pages. Tag us in any of your poetry activities this month, we’d love to keep up with what you are doing to celebrate poetry in April!

NOTE TO SELF: Remember to Breathe

During this Difficult Time Filled With Great Uncertainty- Please remember to take moments each day and Breathe On Purpose. As HUMAN BEINGS, it’s critically important to check in with ourselves especially now.  Ask yourself- “How Am I Feeling Right This Moment?” and “Where Do These Feelings Live in My Body?”

These questions posed to ourselves help us to slow down the business of our lives and to self-reflect. This is important because this helps human beings (who are far too often existing in a state of automatic pilot) to build our emotional intelligence. Self-Awareness takes practice and requires our concentrated effort. All other emotional intelligence skill development requires a solid foundation of self-awareness. Without being self-aware of our thoughts, feelings, needs- we are not able to fully self-regulate, form meaningful relationships, cope with life difficulties or make responsible, ethical and reasonable decisions.

Collectively, across the planet- we have been given this opportunity to sit in the moment. We are obligated to take care of ourselves in a mindful and compassionate way, as our lives depend upon the choices we make right now. Together, separately we can weather the seas of this storm as we mindfully attune to our basic human survival needs with attuned hearts and minds.

Educators- take care to check in with your sense of urgency to get lessons prepared and sent out to your students. Be aware that we’re all in this together and each of us can only do the best we know how with the resources we have available.

When we get to the other side of this- our students will not remember the science, math, reading or writing lessons we asked them to do. They WILL remember your kind words of support, your smiles, your encouragement, your calm and centered presence and most of all your love.

Take care of yourselves today and everyday so that you can continue to take care of others (family, friends, students) and BREATHE ON PURPOSE.

With Great Gratitude-

Kellie D. Bailey, Maine DOE SEL Specialist
Bear Shea, Maine DOE Mental Health / School Counselor Specialist

Join Kellie or Bear during their Brain Centered Emotional Support Sessions that are available twice daily as part of the Department’s virtual meetings.

EF-S-214 Data Entry Deadline Extended to May 15.

The Department’s School Finance Team needs the EF-S-214 data in order to calculate and apply any adjustments to the ED 279s prior to year-end.

The EF-S-214 was opened to Maine School Administrative Units (SAUs) on March 1st for data entry.  We are providing as much time as we can to SAUs to get this data entry completed, but it MUST be entered no later than May 15th. This timeline will allow us to apply eligible adjustments to the current year High Cost Out-of-District allocation prior to the end of the fiscal year.

Given the uniqueness of the current situation, the School Finance Team is providing SAUs two options when filling out their EF-S-214.

  • If the SAU is continuing to pay for the out of district placement, it would report cost up to the end of the fiscal year, as they would under normal circumstances.
  • If a SAU has stopped paying tuition for out of district placements, they would report what they have spent up to this point in the fiscal year, instead of estimating the cost to the end of the year.

Only students that meet the threshold for being high cost and where the SAU is not reimbursed should be reported on the EF-S-214.

The EF-S-214 report may be found by logging into NEO at:  https://neo.maine.gov/DOE/NEO/Accounts/Account/Login

Please contact Stephanie Clark, Fiscal Review and Compliance Consultant at: Stephanie.Clark@maine.gov or 207-624-6807.