Administrative Letter: Clarification Concerning Least Restrictive Environment (LRE)

Administrative Letter: #22
Policy Code: BGE
To: Public School Administrators, Special Ed. Directors
From: A. Pender Makin, Acting Commissioner
Date: January 31, 2019
Subject: Clarification Concerning Least Restrictive Environment (LRE)

To assist and support school districts in their diligent work to document student Individual Education Plans (IEP), Maine Department of Education is providing clarification concerning least restrictive environment (LRE) and the calculation of the percentage of time that a child is with non-disabled peers (Section 9 of the IEP).

The information in this letter is our best guidance. It has been reviewed by our legal team in the Office of the Attorney General and has been confirmed by the federal Office of Special Education Programs.

Least Restrictive Environment (LRE)

The time during which a child receives instruction within the regular education setting is to be considered as non-special education time in the LRE calculation.  The physical location of the child’s program dictates the regular education setting calculation regardless of the type of instruction he or she may be receiving (special or regular education).  If the child is receiving special education services outside of the regular education setting, that amount of time should continue to be considered as time away from non-disabled children.

Further questions may be directed to the Maine Department of Education’s Office of Special Services at 207-624-6713.

Maine DOE Update – January 31, 2019

From the Maine Department of Education


Reporting Items

| Visit the DC&R Reporting Calendar |


News & Updates

Certification Processing Times & Reminders

A huge thank you to the education field for their patience and understanding as the DOE has continued to implement enhancements to the new online certification system and enhance information found on the certification webpage. | More 

PRIOIRTY NOTICE: Update Regarding the Release if the ED 279 Subsidy Printouts

The Maine Department of Education has been working as quickly and efficiently as possible to calculate and prepare the ED 279 Subsidy Printouts as we know that school districts rely on this information to set their local budget. | More

Maine DOE to Kick-off Read to ME Challenge on February 4th at Young School in Saco

To kick off the 4th annual Read to ME Challenge, Maine Department of Education’s Acting Commissioner A. Pender Makin will read to students at the Young School in Saco. | More

Teacher of the Year Nominations Open Until February 4th

As a reminder, nominations are still open 2019 County Teachers of the Year and 2020 Teacher of the Year. Members of the public are encouraged to nominate educators who demonstrate a commitment to excellence and nurturing the achievement of all students. | More

National School Counseling Week 2019 – School Counselors: Providing Lessons for Life

February 4 – 8, 2019 is National School Counseling Week, please celebrate your school counselor(s)! | More

Due Process Procedure Update

The Office of Special Services would like to inform school districts and parents that the Due Process Office has a new email address specific to special education due process issues. | More

Maine DOE Seeks Community Partners to Help Feed Hungry Children This Summer

With the assistance of the U.S. Department of Agriculture, Maine public schools have long offered a nutritious breakfast and lunch meal program to thousands of income eligible children in Maine during the school year. To extend this program, Maine Department of Education Child Nutrition (Maine DOE) is seeking organizations who would like to participate in the federally funded Summer Food Service Program (SFSP), which provides children healthy meals when school is not in session. | More


Maine Schools Sharing Success Stories

RSU 9 – Mt. Blue Middle School Initiates “Strive for Five” Initiative to Improve Absenteeism

The Strive for 5 campaign at Mt. Blue Middle School was initiated after a routine end of the year audit on student data. After my first year as the principal of MBMS I wanted to see what our data, including attendance, said about my first year as principal. We reviewed academic, behavioral and demographic data to see deficiencies and strengths in order to create school wide goals. | More

RSU 19 -Newport/Plymouth Elementary School is Engaging Students and the Community in Unique Ways

One of the great things about being a part of the RSU 19 school district is the involved community that we are a part of. Getting to invite community members in to see the fantastic work that our students are immersed in every day is one of the ways that we can help celebrate our students’ success with the help of community members, creating memorable experiences for all. | More

Parent Praises Hard Work of Arundel CDS, Shooting Stars Preschool in Scarborough, and Young School in Saco

I am a parent of four children, three of whom were diagnosed with autism. Two of them are considered severe, nonverbal, but have done great so far, thanks to Child Developmental Services support in Arundel, our interventionist Linda Gatz who worked with all three of our kids. | More

Seeking Success Stories from Maine Schools

In an effort to help promote and highlight the positive stories, initiatives, and efforts happening in Maine’s local schools, the Maine DOE will be collecting and sharing stories from local schools and districts and sharing them in a new section of the Weekly Maine DOE Update called Maine Schools Sharing SuccessMore


Professional Development & Training Opportunities

Professional Learning Opportunity: Using Assessment to Strengthen Instruction

The Maine Department of Education is pleased to announce the next installment of its Balanced Assessment series: Using Assessment to Strengthen Instruction for high school grades. Participants will explore SAT data and methods to compare local data to determine instructional priorities.  The workshops will be at USM, UMO, and UMPI. There is no cost for these events. | More

Upcoming Integrated Pest Management (IMP) Workshops

The Maine Department of Agriculture, Conservation, and Forestry’s Maine School IPM Program has announced the Winter/Spring 2019 workshop schedule. | More

Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

RSU 9 – Mt. Blue Middle School Initiates “Strive for Five” Initiative to Improve Absenteeism

Submitted by James Black, Principal, Mt. Blue Middle School

Strive for Five Campaign

The Strive for 5 campaign at Mt. Blue Middle School was initiated after a routine end of the year audit on student data. After my first year as the principal of MBMS I wanted to see what our data, including attendance, said about my first year as principal. We reviewed academic, behavioral and demographic data to see deficiencies and strengths in order to create school wide goals. One area of major concern for me was the attendance data. It showed that our school of 540 students missed a combined total of over 1,300 school days last year. These days did not include sick days, suspension days or parent excused. They only included days in which students did not show up to school and had no reason why.

After some discussions within our student assistance team and a little research on schools that had similar issues we decided to implement a program called Strive for 5. This program has seen success around the country on curbing chronic absenteeism. The basics of the initiative were to challenge students and parents to strive for 5 absences or less throughout this school year. These absences would include planned vacations, doctor/dental appointments and days in which students just do not come to school. It was equally important to have parents involved with this initiative as well. We found throughout our data, we had lots of parents scheduling appointments throughout the school day considering it not a true absence from school. We are slowly making improvements on our attendance

Throughout this year, we have seen a steady decrease in the number of absences despite the school population rising (See Chart A). It has taken a lot of work, including staff and student buy in, but we are now moving in the right direction. Some of the things we are doing to promote good attendance is have posters and signs hung around the building encouraging students to Strive for 5. We also have weekly competitions between communities (Each grade level is broken into two communities) to see which group has the lowest total number of absences on Friday. At our monthly student of the month assembly we recognize all students who have still 5 absences or less and the winning community (90 students) and the most improved community from the prior month (90 students) receive a reward for their effort. We have received lots of positive feedback so far but the proof will be in the pudding as they say. Early indications show things are improving but we still have four and a half months left to go.

Chart A – MBMS Absences

School Year Absences Student  Enrollment
2016/17 568 504
2017/18 610 521
2018/19 548 538

Parent Praises Hard Work of Arundel CDS, Shooting Stars Preschool in Scarborough, and Young School in Saco

Submitted by Isabel Cochrane, Parent

I am a parent of four children, three of whom were diagnosed with autism. Two of them are considered severe, nonverbal, but have done great so far, thanks to Child Developmental Services support in Arundel, our interventionist Linda Gatz who worked with all three of our kids. She is amazing, hard worker and very focused. Shooting Stars pre school in Scarborough and Young School in Saco and therapists both at school and outside school.

My two boys who have attended school, have done well with the teachers and paraprofessionals, they both have been able to achieve incredible milestones.

We recently moved to Florida because of family and weather, but I am writing this to say that, even though I moved to Florida, I still believe Maine has the best educational support, and some might disagree, but the best support system for children with disabilities.

Those professionals need more incentives. They truly go above and beyond for our kids. The part I miss the most is the educational system of Maine, southern Maine, Young school in Saco and Shooting Stars in Scarborough which have provided a great foundation for my boys.

They still are vulnerable and do need a lot of help but I can tell you, people here in Florida are impressed with my boys skills and how we go about our routine. So I just want to let you know, and hope that the teachers, paraprofessionals, therapists get some support, some incentives because they made my kids lives better. They have helped me become a better mom, and a better advocate.

Pay attention to them. They are doing something right. They did for us!

RSU 19 -Newport/Plymouth Elementary School is Engaging Students and the Community in Unique Ways

Submitted by Laura Donahue, Principal, Newport/Plymouth Elementary School and Co-Principal, Corinna Elementary School, RSU #19

RSU19AuthorSharesAuthor Shares

One of the great things about being a part of the RSU 19 school district is the involved community that we are a part of. Getting to invite community members in to see the fantastic work that our students are immersed in every day is one of the ways that we can help celebrate our students’ success with the help of community members, creating memorable experiences for all. The first grade team at Newport/Plymouth Elementary School decided to move away from a traditional author’s share this year. Instead, they opened their classroom doors to community members to rotate through all of the first grade classrooms, listening to students read their stories as they sat at tables throughout the rooms. Those who attended were fortunate to hear many amazing narrative stories, and the students were proud to share their published work.

One Book, One School

OneBookOneSchool“In the case of good books, the point is not to see how many of them you can get through, but rather how many can get through to you.” – Mortimer J. Adler

During the 2016/2017 school year, Newport/Plymouth Elementary School participated for the first time in doing One Book, One School. It was such a wildly successful and engaging endeavor that we have continued this activity each year. One Book, One School is an opportunity to generate a lot of excitement and engagement in literacy. Every teacher throughout the school reads aloud the same book to his/her class, ensuring that every student in the school has heard the book. The students then engage in discussions, activities and community activities related to the book. Each year we find ways to generate more and more excitement around the book we choose to read.

One of the activities that students seem to enjoy is our book reveal. A few giant posters of the book hang throughout the school, covered by giant puzzle pieces. Each day leading up to beginning the book, a piece of the puzzle is uncovered. Students can be seen in the hallway gathered around the posters making predictions based on the clues that have been uncovered as to what the book could be. The last piece of the puzzle is revealed at an assembly as the whole school counts down together to see if their predictions were correct. Last year we were fortunate enough to provide each student with a copy of the book we had chosen.

This year as the Newport/Plymouth Elementary School gets ready to consolidate with Corinna Elementary into the Sebasticook Valley Elementary School, we are planning many of these activities together. This year the book teachers selected is the classic, Stuart Little, by E.B White. Our culminating activity will be a joint Family Literacy Night held at Sebasticook Valley Middle School to provide students an opportunity to participate in fun literacy activities with their families that are related to the book. This will also facilitate a wonderful opportunity for students to participate in fun activities with some of the peers they will be consolidating with next year.

Maine Studies

Fourth grade students across R.S.U. 19 engage in learning about Maine studies each year. At Newport/Plymouth Elementary School, the Maine Studies Project has each student collecting information about a Maine park from around the state. This research component helps teach our students how to successfully and appropriately navigate the internet for accurate information while allowing them the freedom to choose information they feel their peers and audience would find engaging. Fourth grader Emiley Rackliff commented, “I liked writing the script for my park because I got to look it up on Google and learn new things about the park.”   Each student’s work is compiled into a unique virtual reality experience that includes video, sound and a 360° view of the park the student chose. Andrew Franklin, a fourth grade student we interviewed about the project, said, “I like building VR worlds and coding, it’s pretty fun.  The 360 degree view of the park is going to be cool!.” Teachers have partnered up with Kern Kelley, our district technology integrator, to help teach students the technological skills necessary to complete such a detailed project. Once all the students have completed their projects, they will be available for the public to enjoy at bit.ly/maineparks.

Teacher of the Year Nominations Open Until February 4th

As a reminder, nominations are still open 2019 County Teachers of the Year and 2020 Teacher of the Year. Members of the public are encouraged to nominate educators who demonstrate a commitment to excellence and nurturing the achievement of all students.

Nominations can be made through the Maine Teacher of the Year Website. The Maine Department of Education and Educate Maine have been accepting nominations since January 4, 2019. Nominations will remain open until 5:00 pm Feb. 4, 2019.

Due Process Procedure Update

The Office of Special Services would like to inform school districts and parents that the Due Process Office has a new email address specific to special education due process issues. Requests for Mediations, State Complaint Investigations, and Requests for Hearings should be submitted to dueprocess.DOE@maine.gov and mailed to

The Office of Special Services, Due Process
Maine DOE, 23 State House Station
Augusta, ME 04333-0023.

Please submit any new requests to this email address. The telephone number for information about due process procedures remains 624-6644. For further questions, please contact Ann Belanger, Deputy Director, Office of Special Services, her email is Ann.Belanger@maine.gov.

National School Counseling Week 2019 – School Counselors: Providing Lessons for Life

natl school counsel weekFebruary 4 – 8, 2019 is National School Counseling Week, please celebrate your school counselor(s)!

The American School Counselor Association has ideas for activities that will bring attention to the great work that your school counselor does to support students.  Check out the ASCA website for ideas.

On February 7 from 2:00-4:00 in the Hall of Flags, Maine’s School Counselors will be recognized.  Nicole Hatch, President, Maine School Counselor Association, and Kelly O’Brien, 2017-18 Maine School Counselor of the Year, will be amongst the speakers to share what Maine’s school counselors do to help and support all Maine students.  All are welcome.

For more information about the role of the school counselor, you may contact Sarah Adkins, Student Assistance Coordinator at sarah.adkins@maine.gov or 207-624-6685

 

Certification Processing Times & Reminders

A huge thank you to the education field for their patience and understanding as the DOE has continued to implement enhancements to the new online certification system and enhance information found on the certification webpage.

Processing Times

Additionally, the DOE is now taking steps to provide additional manpower to the certification team in the upcoming weeks. Processing time has been reduced from 12 weeks to 7 weeks (currently) for all complete applications and the intent is to continue to minimize processing time. Our goal is to reduce processing times to a 3-week turnaround time by the end of February.

Renewal Reminders

Ed Tech renewals that expire on February 1, 2019 will need to be done through the online certification system (Maine Education Information System portal). If educators have not yet created their online account, please do so. Step by step instructions on how to create an account and apply for renewal can be found here.

Teachers (and Ed Techs if applicable) will appear on the renewal verification list 6 months prior to their expiration date. Once you verify they have completed renewal requirements, teachers are welcome to complete their online renewal. If a teacher renews early, the new certificate will not begin until the current one expires.

Only renewal applications are being submitted through the MEIS system. For new certificates, new endorsements, or certificates that have lapsed, paper applications need to be mailed to or dropped off at the certification office.

Further information is available on the Maine DOE Certification webpage, or in the Maine DOE Newsroom. For specific questions about certification status contact the Certification Office at 207-624-6603.

Upcoming Integrated Pest Management (IMP) Workshops

The Maine Department of Agriculture, Conservation, and Forestry’s Maine School IPM Program has announced the Winter/Spring 2019 workshop schedule. Are you new to IPM? Or want a refresher on Maine’s school IPM requirements? Need IPM Continuing Education credits? Does your custodial and maintenance staff need training on how to keep pests out and deal with them when they arrive? Register and attend one of the workshops below.

Date Time Program
Feb 20, 2019 8:00am-11:00am Comprehensive IPM Workshop. Gardiner Area High School. Register Here.
Feb 21, 2019 9am-noon Comprehensive IPM Workshop. Lincoln Academy Register Here.
Apr 16, 2019 9am-noon Comprehensive IPM Workshop. Rangeley Lake Regional HS. Register Here.
Apr 17, 2019 9am-noon Comprehensive IPM Workshop. Noble HS, North Berwick. Register Here.
Apr 18, 2019 9am-noon Comprehensive IPM Workshop. Elm Street School, East Machias. Register Here.
May 14, 2019 8am-11am Comprehensive IPM Workshop. Glenburn School. Glenburn. Register Here.
May 15, 2019 10am-1pm Comprehensive IPM Workshop. Region Two Technical School. Houlton. Register Here.
May 16, 2019 8am-11am Comprehensive IPM Workshop. VanBuren Schools. Van Buren. Register Here.

Questions? Contact Kathy Murray at kathy.murray@maine.gov or 287-7616.