Implementation of New IEP Form to be Further Postponed

Administrative Letter #17 announced an implementation date of October 1, 2018 for Individualized Education Programs (IEPs) designed to meet requirements for documenting certain services that are both educationally and medically necessary in accordance with both IDEA and Section 65 and Section 28 of the Maine Care Benefits Manual.

The Department of Education has continued to receive a number of questions from the field regarding this change. We are committed to giving the best answers possible and need time to continue the development of answers that are correct and timely. As a result, we will postpone the requirements of Administrative Letters #13 and #17 concerning IEP development to ensure that the field receives adequate support.

In our continuing goals of being responsive to the field, providing technical assistance, and generally supporting the development of quality IEPs regardless of pay sources, we have postponed the implementation of the new IEP form.

Answers to the questions will be published before implementation. The targeted start date is now January 1, 2019.

For further questions, contact the Maine Department of Education Office of Special Services at (207) 624-6713.

Regional PD Opportunities Based on CNAs and Provided Under ESSA #success4ME

Under the Every Student Succeeds Act (ESSA), Maine has developed a differentiated model of school supports that includes statewide professional development targeted to regional needs. Upon review of submitted statewide Comprehensive Needs Assessments/SAU Consolidated Plans, the Maine DOE is providing regional professional development to address the explicit needs outlined in submitted CNAs.

The Department invites district, school, and classroom leaders, and their staff to attend the many regional professional development opportunities being offered by the Department this fall. These sessions are offered at no cost and sessions information is available on the Department’s professional development calendar.

Creating Trauma-Sensitive Schools:  Using Relationships to Promote Growth & Learning

Session Description: Schools across the country are adopting a trauma-sensitive approach in order to effectively educate students who have been exposed to adverse experiences. Neurodevelopmental impacts resulting from childhood adversity hinder a student’s ability to engage in the academic setting and manifest as disruptive, and often unsafe, behavior in the classroom. Creating trauma competent schools has become an imperative for educators who work to ensure safety and promote learning for ALL students. The field of social neuroscience draws from vast disciplines to explain how we have evolved in the context of interpersonal relationships through attachment and group cohesion, and how we have subsequently developed the capacity to shape the brains of those with whom interact and connect. This presentation will describe how educators can use our knowledge of interpersonal neurobiology to create classrooms and student relationships that maximize growth and learning. Participants will understand their role in creating trauma-competent systems and be able to employ trauma-sensitive principles, practices, and procedures to address the impact of trauma on learners and increase their students ability to succeed in the school environment.

Facilitator Information: Cassie Yackley, Psy.D.,  has spent more than 25 years committed to understanding and effectively addressing the impact of traumatic/adverse experiences on children, caregivers/families, and systems. She brings together recent discoveries from developmental neuroscience, attachment, implementation science, and reflective practice to help audiences develop skills of relationship and self-awareness in ways that transform organizations, promote staff professional growth and wellness, and improve outcomes for the consumers they serve.

The three session dates and locations are listed below with a link to each registration.  Space is limited so we recommend you register at the earliest possible opportunity.  Please register no later than, October 9, 2018 for the session closest to you.

Oct. 16, 2018                           
Elks Lodge – Brewer  
Register now »

Oct. 17, 2018                                              
State Armory – Augusta 
Register now » 

Oct. 18, 2018                                              
Elks Lodge –  Portland  
Register now »   

Registration starts at 8:30 a.m. with each session running from 9:00 a.m. to 3:00 p.m. with a break for a provided lunch.

If you have any questions or need more information, please contact ESEA Federal Programs and Title I Director, Chelsey Fortin-Trimble at chelsey.a.fortin@maine.gov.

Camden Hills School Nurse Janis Hogan Named 2018-2019 School Nurse of the Year

Janis LoganThe Maine School Nurse Association (MASN) recently announce that Janis Hogan from Camden Hills Regional High School is the School Nurse of the Year, 2018-2019. This award acknowledges a member of the Maine School Nurse Association who demonstrates excellence in school nursing practice and leadership in school nursing.

In her role at Camden Hills, Janis’ presence and influence can be noted everywhere. The librarian/technology director who nominated her stated that “Janis is well-informed on issues that affect our students’ health, and is aware of local, state, and national health trends for youth; she uses this to inform her decisions about student care, programming, advocacy, and outreach efforts, and she also shares this information with teachers and administrators at the building and district level.” The pervasiveness of her influence can be grouped into the initiatives that she embraces and leads.

For more information visit the Maine Association of School Nurses Website. Learn more about how to nominate your school nurse.

 

Free Books for Maine Schools Serving Grades 5-8

Maine’s Libra Foundation, founded by philanthropist Betty Noyce, has partnered with Tumblehome, Inc., an award-winning publisher of science-related books for children, to offer a “library box” of ten free books to every school in Maine that serves students in grades 5-8. Be on the lookout for an online survey coming to your superintendent or librarian. The survey will ask you to select ten science books and to answer a couple of other questions.

The survey is optional, but will help make sure you get the books you want. Among the recommended books are GEOLOGY IS A PIECE OF CAKE by Maine author and sixth grade science teacher Katie Coppens; novels and nonfiction; four winners of National Science Teacher Association/Children’s Book Council awards; and more. To learn more about Tumblehome, see http://www.tumblehomelearning.com.

If you have questions, contact Shari Templeton shari.templeton@maine.gov

Respiratory Illnesses and Schools

Each year, millions of people become ill due to respiratory illnesses. Some of the more common respiratory illnesses in schools may include influenza, pertussis, and the common cold.  Varicella (or chickenpox) does not cause a respiratory illness but it does infect individuals by entering through the respiratory tract and conjunctiva.  Schools should be aware of these illnesses, how to prevent them, and what to report.

Diseases:

  • Influenza is a viral illness characterized by a fever with a cough and/or sore throat. Everyone is at risk for influenza, but certain individuals are at higher risk of serious complications.
  • Pertussis is a bacterial illness characterized by coughing fits and paroxysms which may lead to vomiting or gagging.
  • Common colds can be caused by many different disease agents, but are usually characterized by cough, runny nose, sneezing, and sore throat.
  • Varicella is a viral illness that causes a blister-like rash, itching, tiredness, and fever. It is spread in the air when an infected person coughs or sneezes. It can also be spread by touching or breathing in the virus particles that come from the blisters.

What schools can do:

  • Promote vaccination among students and staff. Influenza, pertussis, and varicella are all vaccine preventable diseases, and high vaccination rates can reduce transmission within schools. Ensure vaccine records are complete and up to date.
  • Stay home if you are sick. This applies to both students and staff.
    • Influenza – individuals should stay home until 24 hours after fever resolves without the use of fever reducing medications.
    • Pertussis – individuals should stay home until they have competed 5 days of antibiotics.
    • Colds – there is no standardized recommendation for returning during/after a cold. Individuals with colds are typically infectious for 4-7 days after symptoms begin.
    • Varicella – individuals should stay home until all their blisters scab over.
  • Promote good respiratory hygiene. Encourage students and staff to cough into their sleeve, or tissues rather than hands. Dispose of used tissues in wastebaskets. Frequently wash hands with soap and water.
  • Increase environmental cleaning. Frequently clean high touch surfaces, like door knobs, desks, and light switches.

What to report:

  • Outbreaks – All outbreaks are reportable in Maine. In a school, an outbreak is defined as ≥15% absenteeism when the majority of individuals out are due to illness. Outbreaks should be reported through NEO.
  • For NEO dashboard absenteeism reporting form guidance
  • Pertussis and Varicella should be reported to Maine CDC at 1-800-821-5821, an outbreak will be considered for these two diseases when there are three or more cases within a facility.

For more information:

  • Disease consultation and reporting line: 1-800-821-5821

 

 

PRIORITY NOTICE: Guidance on New High School Diploma Law

Governor LePage signed into law PL 2017, Chapter 466 on July 10, 2018, allowing SAUs to award either proficiency-based or credit-based diplomas. This change will take effect on December 13, 2018. The new diploma law, enacted by the 128th Legislature, removes the mandate that a high school diploma be based on a student’s demonstration of proficiency in Maine’s Learning Results and instead makes a proficiency-based diploma one of two options.

To help inform school districts and the public about the new law, the Department is providing a side-by-side comparison of the two diploma options. While the new law provides opportunities for flexibility and innovation in awarding a high school diploma, it also presents challenges. The Maine DOE believes the comparison chart will help districts navigate their different options to ensure that, whatever the local decision is, students are provided a high quality education.

Side-by-side comparison of the two diploma options (PDF) »

The chart demonstrates that many details must be worked out both at the state and local level. As school leaders consider the uncertainties presented by the new law, the Commissioner wants districts to know that Maine DOE has an unwavering commitment to the quality of education for all Maine students. In this vein, districts should move forward with diploma requirements that serve students with an understanding that further legislation is likely necessary to reduce the inconsistencies between the two options.

The Commissioner is working collaboratively with stakeholders to establish common goals and seek solutions that ensure Maine’s high school diploma requirements provide a challenging, high quality education for every student in Maine. The Maine DOE looks forward to working with districts in this endeavor to prepare our graduates for a bright future.

Resources

Laws Quick Look Up:

Maine Learning Results

Guiding Principles of The Maine Learning Results

Understanding the Guiding Principlesa Resource developed by the Maine DOE and epic, Educational Policy Improvement Center.

For further questions, contact Mary Paine, Maine DOE Chief of Planning and Implementation at Mary.paine@maine.gov or (207) 624-6672.

Maine DOE Update – September 20, 2018

From the Maine Department of Education


Reporting Items

| Visit the DC&R Reporting Calendar |


News & Updates

Upcoming Test of the Integrated Public Alert and Warning System (IPAWS)

On Wednesday, October 3, beginning at 2:18 p.m. Eastern Time, there will be a nationwide test of the Integrated Public Alert and Warning System (IPAWS). The Federal Emergency Management Agency (FEMA), in coordination with the Federal Communications Commission (FCC), will conduct a nationwide test of IPAWS and its Emergency Alert System (EAS) and Wireless Emergency Alerts (WEA). | More

MaineCare Seed Adjustments to be Made; Review Q418 Reports by October 19, 2018

The recovery of Q418 MaineCare Seed will occur in the October 2018 subsidy payment and the Maine DOE is asking districts to review their reports by October 19, 2018 to ensure accurate adjustments to subsidy. | More

More Dispatches | Press Releases | Priority Notices


Professional Development & Training Opportunities

Online Learning Communities for Educators

Maine educators are invited to join online learning communities led by other Maine educators who will offer guidance and support for completing recognized online learning programs that are designed to develop various skills related to teaching and learning with technology. | More

Assessment Professional Development and Learning Opportunities

As a follow-up to the September 6, 2018 notice in the Maine DOE Newsroom regarding scheduled opportunities for professional development and learning around assessment, the Department is providing additional information and registration details for upcoming sessions. | More

Interactive Three-day Workshop on the Application of School Transportation Software

Transfinder University is coming to Augusta, Maine!  Maine public school transportation staff are invited to attend a three-day workshop which will provide participants with information regarding bus routing, map editing, geo-coding, pre-routing, custom reporting, and more to optimize their local district transportation operations.  | More

Professional Development Opportunity for Educators: Integrating Technology in Mathematics Classrooms

Maine Department of Education will be sponsoring a 2-part series, offered in two locations, that will focus on supporting teachers in developing and implementing purposeful integration of technology in the mathematics classroom to effectively impact student engagement, learning, and understanding. | More

Visit the Professional Development Calendar |


Latest DOE Career/Project Opportunities

Interactive Three-day Workshop on the Application of School Transportation Software

Transfinder University is coming to Augusta, Maine!  Maine public school transportation staff are invited to attend a three-day workshop which will provide participants with information regarding bus routing, map editing, geo-coding, pre-routing, custom reporting, and more to optimize their local district transportation operations.  Public school districts using Transfinder are strongly encouraged to participate in this workshop, as it will provide refined knowledge and practice on the routing module used to enhance transportation efficiency, logistics, reporting, and safety.

This computer-based intensive workshop will be taught by Brian Keefer who is a senior educator for Transfinder Corporation.  The curriculum includes a combination of educator-led lessons with a hands-on lab where participants’ complete real transportation operations tasks using actual Transfinder system software.

To meet the high demand for this course, this year, we doubled the class capacity.  Pre-registration is required.  Computers will be provided.  Wireless internet and free parking will be available.  Attendees are responsible for hotel reservations and meals.  Breakfast is included for participants who stay overnight at the Senator Inn.  Continuing education units will be available upon request.  The Maine Department of Education is sponsoring this course and there is no cost for Maine Public school Transfinder users.

Date:  October 2-4, 2018

Time:  8:30 a.m. to 5:00 p.m.

Location:  Senator Inn, 284 Western Avenue, Augusta, Maine

Registration:  Pre-registration is required; the class fills quickly

Register Now – To register for the workshop, call 888-427-2403 ext. 8206 and speak with Angela Vitti, Maine Transfinder Account Executive, or send an email to avitti@transfinder.com .

If you have questions about school transportation, please contact Pat Hinckley, Transportation and Facilities Administrator at pat.hinckley@maine.gov or 204-624-6886.

Professional Development Opportunity for Educators: Integrating Technology in Mathematics Classrooms

Maine Department of Education will be sponsoring a 2-part series, offered in two locations, that will focus on supporting teachers in developing and implementing purposeful integration of technology in the mathematics classroom to effectively impact student engagement, learning, and understanding.

Jennifer Vadnais, a certified Desmos presenter, will be facilitating the sessions with the first part in October and the second part in March. Participants will be expected to implement their learning and return with evidence of implementation for the next in-person meeting. In addition, there will be virtual check-in opportunities in between the sessions to provide support and answer questions.

During these sessions participants will:

  • Experience the impact of purposeful integration of technology in the mathematics classroom
  • Explore the Desmos resources
  • Learn how to navigate and use the teacher account
  • Understand how using Desmos supports student engagement and learning
  • Apply these understandings using a developed implementation plan

Participants will be provided 20 contact hours at end of series upon completion of survey in addition to coffee, lunch, and workshop materials.

Cost and participation: these sessions are FREE and open to anyone working with middle and high school math students.

Location Dates Grade Span
Jeff’s Catering, Brewer ME Session 1 – October 11, 2018

Session 2 – March 25, 2019

Grades 6-12
Keeley’s, Portland ME Session 1 – October 12, 2018

Session 2 – March 26, 2019

Grades 6-12

Registration & coffee begins at 8:00 am. The sessions run from 8:30 am – 3:30 pm . Lunch will be provided. Virtual Check-ins to be scheduled.

Register here

 

MaineCare Seed Adjustments to be Made; Review Q418 Reports by October 19, 2018

The recovery of Q418 MaineCare Seed will occur in the October 2018 subsidy payment and the Maine DOE is asking districts to review their reports by October 19, 2018 to ensure accurate adjustments to subsidy.

District staff must review student by student claims on both the public and private MaineCare reports for Q418 by October 19, 2018.

To access the MaineCare Seed reports, please follow the instructions below.

  1. Log into NEO:
    • As in the past, if a new staff member needs permission to access this module, a request from the Superintendent to the Maine DOE helpdesk will be necessary. The helpdesk contact information is medms.helpdesk@maine.gov or 207-624-6896.
    • Anyone who currently has Special Education Director permissions to the Special Education module, will automatically have permissions to access MaineCare reports.
  2. Click on the Student Data tab
  3. Click on the Student Report tab
  4. Select MaineCare in the Reporting Area drop-down
  5. Choose the quarterly Seed report and the report type (private/public)
  6. Click view report button
  7. exportButton
    Export Button

    Once the report appears on the screen, choose the export button.
    You may export the reports to Excel but, please be aware that there may be multiple worksheet tabs within the workbook. Save the file to your computer.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with the following to Denise Towers at Denise.towers@maine.gov.

  • Identify the type of report (public or private) and the quarter in which the claims are located.
  • State Student ID
  • Service provided dates (to and from)
  • Total amount of Seed being disputed

Summer services: Students must be enrolled for the time period they are receiving educational services. This means that students that are receiving extended school year services in district or extended school year services in an out of district placement must have a primary enrollment for that time period in order for the MDOE to have the most accurate enrollment data to determine SAU responsibility for MaineCare Seed.

For more information or technical assistance related to MaineCare Seed, please contact Denise Towers at Denise.towers@maine.gov.