MaineCare Seed payment adjustments made, report review by August 21

The 2015-16 subsidy checks for General Purpose Aid for local schools will reflect adjustments for MaineCare Seed payments paid by the Maine DOE on behalf of school administrative units (SAUs) for the following:

  • 2015 Quarter 3 MaineCare payment adjustments
  • Note: 2015 Quarter 1 and Quarter 2 corrections were already applied to the FY 2015 ED 279 printouts.

Detailed student reports for Quarter 3 are now available in Infinite Campus State Edition. Instructions for accessing MaineCare Seed Payment Reports in Infinite Campus are available here.

Updated 2015-16 State subsidy printouts (ED279s) reflecting these adjustments are available at www.maine.gov/doe/eps/.

Reporting issues: To ensure accurate adjustments to subsidy, SAU staff must review student-by-student reports for Quarter 3 and report any issues on these reports no later than August 21, 2015. Any questions regarding these reports should be addressed to denise.towers@maine.gov.

If you disagree that a particular student or time period should be on the report, please provide the reason that you disagree along with supporting evidence and also include the following:

  • Identify the type of report (Public or Private) and the quarter in which the claims are located
  • Student’s State Student ID
  • Service provided dates (to and from)
  • Total amount of Seed being disputed

Should this inquiry result in a change to the subsidy adjustment, the revision will be reflected in subsequent monthly subsidy checks.

Summer services: The Department has found that a number of students are provided services during the summer. If the student was a resident of your SAU during those months, your SAU is still fiscally responsible for the MaineCare Seed as this is considered an extended school year for these students. Students in extended school years should be enrolled during these periods to ensure accurate adjustments.

For more information on MaineCare Seed payments including links to prior communications, accounting instructions, and instructions for accessing MaineCare Seed Payment Reports in Infinite Campus, click here. For more information related to MaineCare Seed, contact Maine DOE School Finance Coordinator Paula Gravelle at paula.b.gravelle@maine.gov.